SILE/LLD Project – Secretary
The Project Supporting Islamic Leadership
in Indonesia (SILE)/Local Leadership for Development (LLD), funded by the Department of Foreign Affairs, Trade and Development (DFATD) Canada, and executed by the Canadian consulting firm Cowater International, is to build the capacity of a) selected
State Islamic Universities (UIN) in
their outreach functions with local communities, and
b) the Ministry of Religious Affairs to effectively integrate
democratic governance practices in their strategies, programs and budgets to
support university-based community engagement.
The secretary will report to the Office
Administrator (OA) and work in the Jakarta Project office.
The key responsibilities will
be:
- Provide secretarial support to Team Leader and logistic services (travel, hotel accommodation) to Project and short term technical advisors/consultants
- Ensure finalization (typing, formatting, photocopying) of project Annual, Semi-Annual Reports, Quarterly and Annual Work Plans
- Provide support to Office Administrator in organizing capacity development activities (work sessions, courses, seminars, exposure tours, scholarships)
- Organize meetings and appointments with partners, other Ministries, other projects and donors in Jakarta and maintain monthly mission calendar
- Keep good working relationship and contacts with Makassar and Surabaya offices
- Maintain effective and efficient communications and computer office system
- Organize for receipt and delivery of project documents and for provision of office supplies and maintenance of office space, furniture, equipment and car
- Collect, track and archive project activity reports
- Welcome and assist visitors at the SILE/LLD office at MORA and follow-up on their requests (appointments, information, etc.)
- Other secretarial tasks as assigned by the Team Leader
Qualifications
- Sarjana (S1)
- At least 5 years of experience in secretarial and office work
- Strong knowledge of MS office (Word, Excel, Power Point) and in report presentation and production
- Familiar with working in the context of projects and preferably in the higher education sector
- Previous experience working with Canadian or international projects an asset
- Strong Indonesian language communication and a very good command of spoken and written English
- Ability to work well with team of different backgrounds and culture
Interested candidates should submit by
e-mail (jobs.sile.lld@gmail.com) a letter of interest
in English highlighting their relevant qualifications with the
subject line : Secretary, and attach an English language CV.
The closing date for application is one
(1) week after the date of advertisement. Please note that only
candidates selected for interviews will be contacted. If after 4
weeks of the closing date there are no communication with the applicant, this
means that one candidate has been selected.
