FINANCE COORDINATOR
The HIV Cooperation Program for Indonesia (HCPI)
is funded through the Department of Foreign Affairs and Trade (DFAT). This is
an AUD72million project and is DFAT’s principle HIV prevention program in
Indonesia. The project’s purpose is to help Indonesia plan, develop and
implement an effective response to HIV.
Purpose of Role
The Finance Coordinator will be based in Jakarta, will
receive day-to-day direction from the Finance Director and supervises 2 (two)
Finance Officers.
The Coordinator will
be responsible for the following:
- Ensure vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance to chart of account and cost code;
- Ensure accuracy of chart of account and cost code on Provincial and National Cash Book reports;
- Ensure Bank Cash Book from Provincial Office is submitted in timely manner, Cash Book reconciliation is prepared accurately, and timely submission of Provincial and National Cash Book to GRM International;
- Ensure Monthly Fund Transfer Request is prepared accurately and submitted to GRM International in timely manner;
- Ensure Bank Payment Vouchers and Bank/Cash Receipt Vouchers (Debit Note) are prepared accurately and in timely manner;
- Ensure Bank Payment Vouchers and Debit note have appropriate receipts and supporting documents, and have the required approvals;
- Ensure financial transactions are recorded to Cash Book report sequentially in accordance with payment voucher number;
- Ensure staff/other parties’ travel and other advances are provided in timely manner, summary of the advance payment is updated and monitored on weekly basis, and all outstanding advances provided to employees/other parties are acquitted in timely manner;
- Ensure CBT (Capacity Building & Training) budget for program activities is prepared appropriately;
- Prepare, update, and monitor outstanding CBT advances on weekly basis, ensure acquittals for CBT including all the supporting documents are thoroughly reviewed, and CBT related advances are properly acquitted in timely manner;
- Ensure Petty Cash Replenishment from Provincial and National Offices are processed in timely manner;
- Ensure office utilities payment (such as telephone, mobile phone, electricity, internet etc.) are made in timely manner;
- Ensure employees overtime summary is prepared accurately on monthly basis;
- Supervise finance filing system. Ensure all financial vouchers, advance payments to employees/other parties, receipts and supporting documents are filed appropriately in hard and soft copies;
- Coordinate audit activities of Provincial and National finance records, as required;
- Carry out other duties as directed by Finance Director and Team Leader.
Duration
A term of up to one year fixed term contract, with
possible extension.
Minimum education and experience required
Essential:
- S1 Degree in Accounting/Economic or equivalent;
- Has a minimum of 10 years of relevant work experience, including at least 2 years in supervisory role;
- Demonstrated experience and skills working with computer-based finance packages;
- Excellent computer skills, particularly with spreadsheet and database software;
- Demonstrated experience and skills in working in a busy office environment;
- Demonstrated ability to work under pressure and to function as a team member while also being able to work independently;
- Good oral and written communication skills; and
- Ability to function in both Indonesian and English language.
Desirable:
Experience with a bilateral donor funded project
This
role is best suited for candidates based in Jakarta. Applicants must have eligibility to work and
live in Indonesia.
Interested?
Please submit your CV to recruitment@hcpi.or.id, stating the position title on the subject of the email.
Applications
close at 4.00 pm Jakarta time on Sunday 18th January 2015.
