Company Profile
GRM International and Futures Group comprise the GRM Futures Group of global development solutions providers, which have a joint focus on partnering with institutions, governments, and businesses worldwide to improve people’s lives. Our group's continued success is based on insight drawn from our combined decades of experience managing successful development projects worldwide, tenacity with an unwavering focus on results, and partnerships with people and institutions who are critical for sustainable change
Futures Group has developed and delivered innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world for over 40 years. We assist governments and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.
GRM International is a leading international development management company specializing in the provision of project design, management expertise and technical assistance to development projects for bilateral and multilateral funding agencies, governments and corporations. For more than 45 years, GRM has been bringing expertise in managing large-scale projects, and sourcing and managing high quality experts covering all disciplinary skills required to implement development projects.
Position Summary
Futures Group International is seeking a Program Associate to provide administrative and operational assistance in the implementation of project activities. This is a full-time, position based in the BANTU project in Jakarta, Indonesia. This position will work under the direction of a senior administrative officer to manage project procurement, equipment inventories; travel arrangements, financial reporting, recruiting, hiring and orientation training, and new employee orientation for the project. One person will start out in this position, and as workload increases, the project will hire additional project associates.
Key Responsibilities
Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, veteran or marital status.
Deadline 30 Jun 2014
GRM International and Futures Group comprise the GRM Futures Group of global development solutions providers, which have a joint focus on partnering with institutions, governments, and businesses worldwide to improve people’s lives. Our group's continued success is based on insight drawn from our combined decades of experience managing successful development projects worldwide, tenacity with an unwavering focus on results, and partnerships with people and institutions who are critical for sustainable change
Futures Group has developed and delivered innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world for over 40 years. We assist governments and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.
GRM International is a leading international development management company specializing in the provision of project design, management expertise and technical assistance to development projects for bilateral and multilateral funding agencies, governments and corporations. For more than 45 years, GRM has been bringing expertise in managing large-scale projects, and sourcing and managing high quality experts covering all disciplinary skills required to implement development projects.
Position Summary
Futures Group International is seeking a Program Associate to provide administrative and operational assistance in the implementation of project activities. This is a full-time, position based in the BANTU project in Jakarta, Indonesia. This position will work under the direction of a senior administrative officer to manage project procurement, equipment inventories; travel arrangements, financial reporting, recruiting, hiring and orientation training, and new employee orientation for the project. One person will start out in this position, and as workload increases, the project will hire additional project associates.
Key Responsibilities
- Provide general program operations assistance to project technical staff and administrators
- Assist with recruitment of TA based on USAID requests
- Backstops specific TA assignments, as assigned
- Maintains contact with TA through e-mail and phone calls, while being clear and concise and providing excellent service
- Proactive issue management and problem-solving to ensure contractual compliance with USAID and other regulations
- Maintain project-wide communication channels and interface with project staff according to the team’s needs
- Develop and process blanket purchase agreements, project consultant agreements, subcontracts, letter agreements, purchase orders, grants, etc.
- Review and process invoices from consultants, subcontractors, grantees, and vendors and track and record deliverables
- Track financial transactions and payments to ensure prompt payment of invoices
- Maintain filing system for project administrative, financial, and technical documents
- Recruit and coordinate activities with project consultants
- Maintain and update program operations on center database and SharePoint site for assigned region and activities as needed
- Organize team/center meetings and take minutes as needed
- Manage project finances to ensure effective use of resources in compliance with donor requirements.
- Develop draft activity budgets for each TA assignment
- Finalize and ensure compliance with project operations manual and administrative, procurement, employment and contracting processes.
- Manage efficient, transparent grant disbursements and reporting.
- Ensure financial monitoring systems provide timely and relevant reports to staff, including analysis and tracking of grant commitments, obligations, awards, and liquidations.
- Ensure financial records organization, retention, and security.
- Support independent audits as required.
Qualifications
- BA in Business, Finance, public administration, or related field
- 3-5 years’ work experience desirable
- Strong administrative and organizational skills with high capacity for attention to detail required
- Strong analytical and computer skills (WORD, Excel, PowerPoint)
- Ability to multi-task and keep track of concurrent deadlines
- Excellent writing skills
- Inquisitive and proactive
- Ability to work in a team and communicate effectively with diverse cultural and professional staff members
- Aims to beat expectations – excellent skills in managing assigned workload
- Financial management skills desirable
- Fluent English and Bahasa language capabilities required
Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, veteran or marital status.
Deadline 30 Jun 2014
