Chemonics International Inc. seeks
an Administrative Assistant to be located in Mataram, West Nusa Tenggara
for theUSAID - funded Indonesia Marine and Climate Support (IMACS) project.
This project provides technical support for improving key marine and fisheries
sector components with the Ministry of Marine Affairs and Fisheries (MMAF),
local governments, coastal communities, and the private sector.
Specific
requirements
The IMACS administrative assistant
will have the primary responsibility of assisting with all project
administrative tasks and functions. The job
responsibilities include, but are not limited to, the following:
- Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants
- Maintain transport booking arrangement for project staff including checking weekly vehicle log book
- Provide minor translation as requested by technical staff
- Fulfill office management duties including, answering phones, photocopying, faxing, etc
- Maintain and stock office supplies and process supply orders
- Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
- Provide administrative support to the Regional Office Director and Jakarta staff
- Prepare reports of meetings convened or attended by project staff
- Assist Regional Office Director in hosting project visitors and arranging meeting details
- Answer inquiries from the IMACS Jakarta office and supply information as necessary
- Coordinate with IMACS Jakarta office in sending monthly technical and financial reports and back-up to the Jakarta office
- Fulfill other administrative functions as required
Reporting
The Administrative Assistant reports
directly to the Regional Office Director. He/She will prepare regular
oral and written progress reports that demonstrate the status of project
activities toward expected results, as well as other reports as required.
Qualifications
- At least 3-5 years of administrative management experience, preferably with large-scale international projects
- Successful experience working in a diverse, fast-paced environment
- Excellent computer and typing skills including Microsoft Word, Excel, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs.
- Versed in office administration duties including faxing, photocopying, answering phones, arranging meetings
- Bachelor degree or 5 years administrative experience required
- Fluency in English and Bahasa Indonesian required
