International Organization for Migration (IOM) Indonesia is looking for a
Field Project Assistant according to the terms of reference below:
I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract
SVN/ID10/2015/052
Field Project Assistant
General Service Staff / G-5
IDR 12.678.917 ,- per month
Ambon - Pulau Buru
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probation period), with the possibility of extension.
I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract
SVN/ID10/2015/052
Field Project Assistant
General Service Staff / G-5
IDR 12.678.917 ,- per month
Ambon - Pulau Buru
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probation period), with the possibility of extension.
Overall supervision by
Preferred starting date
Closing date Project Coordinator
As soon as possible
8 July 2015
II. ORGANIZATIONAL CONTEXT AND SCOPE
The Project ‘STRENGTHENING THE INDONESIAN NATIONAL POLICE (INP) THROUGH INSTITUTION-BUILDING PHASE III” specifically aims to improve the professionalism of the Provincial Police in Tanah Papua and Maluku, advance INP personnel’s skills and capacities to effectively implement human rights-based community policing at the local level, and enhance police-community relations.
The 21-month project implementation is grounded on the findings of baseline survey conducted during the inception phase. The project Implementation Team, in close coordination with communities and other project beneficiaries will carry out the activity in three folds, which are to strengthen INP’s training and education institution, to train police and the community and to implement community policing at village level.
The Project Assistant will be working under the guidance and overall supervision of the Project Coordinator and direct supervision of the Senior Project Assistant.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Organize training and workshop as well as all project activities related to “Strengthening the Indonesian National Police through Institution Building – Phase III” project, including cascade trainings or workshops in pilot project areas in Maluku or Papua.
2. Contribute to the development of plans and strategies for all project components.
3. Assist national consultants or evaluator in the conduct of baseline/end line survey, training need assessment or other study activities, in coordination with Senior Project Assistant and partner agency.
4. Liaise and coordinate with INP at provincial and district level to
ensure proper implementation of project activities through close
coordination with Senior Program Assistant.
5. Coordinate with NGO, local leaders and other stakeholders in relation
to the identification of appropriate participants of project
activities.
6. Carry out preparation of field activities to ensure that activities
are well planned and coordinated with relevant stakeholders. Ensure that
the Senior Project Assistant, Project Coordinator or Consultants are
regularly updated on the progress of project activities.
7. Prepare and submit project activity reports in a timely manner.
8. In coordination with Senior Project Assistant, actively facilitate
the monitoring of project activities and achievement particularly in the
conduct of “join reflection” session at district and sub district
level.
9. Prepare minutes of meetings and draft letters as necessary.
10. In coordination with Senior Project Assistant, prepare estimated budget for project activities and ensure to submit report of expenditures on a timely manner.
10. In coordination with Senior Project Assistant, prepare estimated budget for project activities and ensure to submit report of expenditures on a timely manner.
11. Establish and maintain relationship with NGO, CSO and community
leaders or other relevant stakeholders at local/district level to ensure
their support and contribution to Indonesian National Police Reform,
particularly to ensure that effective working relationship and
information sharing channels with the project are maintained.
12. Represent the project in meetings with INP, Government of Indonesia
or Community at district or sub-district level as necessary.
13. Perform other duties as may be assigned
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
Client Orientation
• Identifies the immediate and peripheral clients of own work.
• Establishes and maintains effective working relationships with clients
• Identifies and monitor changes in the needs of project beneficiaries (client), government and other stakeholders
• Keep clients informed of developments and setbacks
Continuous Learning
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Actively seeks new ways of improving programs or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Presents goals as shared interests
• Articulate vision to motivate colleagues and follows through with commitments
Performance Management
• Provides constructive feedback to colleagues
• Provide fair, accurate, timely, and constructive staff evaluation
Planning and Organizing
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work
• Organizes and documents work to allow for planned and unplanned handovers
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Seeks input and feedback from others
• Actively supports and implements final group decision
• Delegates tasks and responsibilities as appropriate
• Takes joint responsibility for team’s work
Resources Mobilization
• Establish realistic resource requirements to meet the needs of IOM
Technical
a) Effectively coordinate actions with other implementing partners
b) Work effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
V. EDUCATION AND EXPERIENCE
a) Indonesian National with good knowledge of, and experience in project implementation and operational.
b) University degree from an accredited academic institution, preferably in Social Studies, Community Development, Program Management or a combination of relevant training and experiences in any of these fields.
c) Five years of progressive experience in the same position or working with Capacity Building project.
d) Experience working in humanitarian organization or foreign funded organization is preferable.
e) Proficient in computer applications, particularly MS Office.
f) Excellent interpersonal skills.
g) Ability to work with minimum supervision and work effectively in a team.
h) Strong coordination and liaison skill
VI. LANGUAGES
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link: HERE
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through jobstreet or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2015/052) as subject. The deadline for applications is 8 July 2015.
Only applicant who meet the above qualification will be considered
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
Client Orientation
• Identifies the immediate and peripheral clients of own work.
• Establishes and maintains effective working relationships with clients
• Identifies and monitor changes in the needs of project beneficiaries (client), government and other stakeholders
• Keep clients informed of developments and setbacks
Continuous Learning
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Actively seeks new ways of improving programs or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Presents goals as shared interests
• Articulate vision to motivate colleagues and follows through with commitments
Performance Management
• Provides constructive feedback to colleagues
• Provide fair, accurate, timely, and constructive staff evaluation
Planning and Organizing
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work
• Organizes and documents work to allow for planned and unplanned handovers
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Seeks input and feedback from others
• Actively supports and implements final group decision
• Delegates tasks and responsibilities as appropriate
• Takes joint responsibility for team’s work
Resources Mobilization
• Establish realistic resource requirements to meet the needs of IOM
Technical
a) Effectively coordinate actions with other implementing partners
b) Work effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
V. EDUCATION AND EXPERIENCE
a) Indonesian National with good knowledge of, and experience in project implementation and operational.
b) University degree from an accredited academic institution, preferably in Social Studies, Community Development, Program Management or a combination of relevant training and experiences in any of these fields.
c) Five years of progressive experience in the same position or working with Capacity Building project.
d) Experience working in humanitarian organization or foreign funded organization is preferable.
e) Proficient in computer applications, particularly MS Office.
f) Excellent interpersonal skills.
g) Ability to work with minimum supervision and work effectively in a team.
h) Strong coordination and liaison skill
VI. LANGUAGES
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link: HERE
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through jobstreet or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2015/052) as subject. The deadline for applications is 8 July 2015.
Only applicant who meet the above qualification will be considered
