International Organization for Migration (IOM) Indonesia is looking for a Senior Project Assistant
according to the terms of reference below:
I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN ID10/2015/053
Senior Project Assistant
General Service Staff / G-7
IDR 22.782.833,- per month
Ambon - Maluku
Special All Inclusive Contract for six months (the first three months will be considered as probation period), with the possibility of extension.
according to the terms of reference below:
I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN ID10/2015/053
Senior Project Assistant
General Service Staff / G-7
IDR 22.782.833,- per month
Ambon - Maluku
Special All Inclusive Contract for six months (the first three months will be considered as probation period), with the possibility of extension.
Overall supervision by Project Manager
Preferred starting date As soon as possible
Closing date 8 July 2015
II. ORGANIZATIONAL CONTEXT AND SCOPE
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The Project ‘STRENGTHENING THE INDONESIAN NATIONAL POLICE THROUGH INSTITUTION-BUILDING PHASE III” specifically aims to improve the professionalism of the Police in Papua, West Papua and Maluku provinces, advance INP personnel’s skills and capacities to effectively implement human rights-based community policing at the local level, and enhance police-community relations.
The field-based 21-month project implementation period is based on the findings of baseline surveys conducted during the nine month long inception phase in all three provinces. The Project Implementation Team, in close coordination with the province-level Police (POLDA), communities and other project stakeholders, will carry out the following activities: tailoring INP’s specialized training programme to the local realities and needs of Papua, West Papua and Maluku; training police at province, district and sub-district levels on community policing and implementing community policing through the set-up of Community Policing Forums at province, district and sub-district levels.
The Senior Project Assistant will be working under the guidance and overall supervision of the Project Manager and direct supervision of the Project Coordinator.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Provide technical assistance in the development of plans, Terms of Reference, and strategies for all project components and take the lead in preparing and coordinating the implementation of all province-based project activities as described above.
2. Liaise and coordinate with POLDA in order to ensure solid relationship promoting smooth and sound implementation of project activities
3. Provide regular weekly and monthly reports on activity under her/his
area of responsibility and assist Project Coordinator with contributing
to regular donor reports with qualitative and quantitative data,
observations and lessons learned.
4. Establish and maintain regular contact with Government of Indonesia
particularly at Provincial Level, Legislative, Civil Society
Organizations, Community Based Organization, universities, media, local
representatives and leaders and other stakeholders, and actively engage
them in relevant project activities to ensure overall programme
cohesiveness and their contribution to the attainment of project’s
objectives.
5. Anticipate and report any potential challenges that may impair
project implementation and advise the Project Coordinator and Project
Manager on best course of action to address or avoid challenges.
6. Assist in the monitoring of project activities by reviewing a variety
of records such as progress reports(monthly and six monthly/interim
report), Plan of Action, Logical Framework, budgets and financial
expenditures and support the implementation of regular “joined
reflection” mechanism at all level of INP organization (provincial,
district and sub-district level).
7. Collect, compile and maintain information on project activities by
reviewing reports and other first-hand sources, summarize reports and
contribute to the preparation of progress and end of project reports by
providing information for the area of project coverage under his/her
responsibility.
8. Provide technical guidance, training and supervision to the Project
Assistants and/or Field Project Assistants under his/her area of
responsibility in the implementation of project activities at district
level to ensure conformity with project objective, plan of activities,
budget as well as IOM’s financial, logistic and procurement rules and
regulations.
9. In coordination with the Project Coordinator and Project Manager,
represent the Police Reform Program or INP in attending meetings at
national, provincial or district level as assigned and requested.
10. Provide written and verbal translation including simultaneous
translation from English to Indonesia or visa-versa during meetings or
official functions as required.
11. Carry out specific administrative operational task for project
activities including field visits to project sites where
workshops/seminars/trainings are held as necessary.
12. Ensure administration and implementation of the project strategies,
adapts processes and procedures focusing on achievement of the full
compliance of project activities with IOM rules, regulations, policies
and strategies; implementation of the effective internal control in
consultation with the direct supervisor and management.
13. Works in close collaboration with the Project Manager, Project
Coordinator and projects’ staff in the mission for resolving complex
project-related issues and information exchanges.
14. Perform other duties as may be assigned.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests
Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates task and responsibilities as appropriate.
• Actively supports and implements final group decisions.
• Takes joint responsibility for team’s work.
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Operations
• Delivers on set objectives in hardship situations
• Effectively coordinates actions with other implementing partners
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Technical
a) Effectively coordinates actions with other implementing partners
b) Understands applicability and limitation of technology and seeks to apply it to appropriate work
V. EDUCATION AND EXPERIENCE
a) Indonesian National with good knowledge of, and experience in project implementation and monitoring.
b) University degree from an accredited academic institution, preferably in Social Science, Management, Economics, Political and Human Rights or a combination of relevant training and experience.
c) A minimum of seven years operational/field experience and liaising with governmental and diplomatic authorities as well as with international institutions.
d) Knowledge of the project management cycle.
e) Ability to prepare clear and concise reports in english.
f) Experience in programme implementation, particularly in the field of security sector reform.
g) Excellent communication and negotiation skills. Strong interpersonal and organizational skills. Drive for results and effective resource management skills.
h) Demonstrated track record in working effectively with colleagues from varied cultures and professional backgrounds in order to achieve desired goals.
VI. LANGUAGES
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link: HERE
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through jobstreet or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2015/053) as subject. The deadline for applications is 8 July 2015.
Only applicant who meet the above qualification will be considered
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests
Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates task and responsibilities as appropriate.
• Actively supports and implements final group decisions.
• Takes joint responsibility for team’s work.
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Operations
• Delivers on set objectives in hardship situations
• Effectively coordinates actions with other implementing partners
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Technical
a) Effectively coordinates actions with other implementing partners
b) Understands applicability and limitation of technology and seeks to apply it to appropriate work
V. EDUCATION AND EXPERIENCE
a) Indonesian National with good knowledge of, and experience in project implementation and monitoring.
b) University degree from an accredited academic institution, preferably in Social Science, Management, Economics, Political and Human Rights or a combination of relevant training and experience.
c) A minimum of seven years operational/field experience and liaising with governmental and diplomatic authorities as well as with international institutions.
d) Knowledge of the project management cycle.
e) Ability to prepare clear and concise reports in english.
f) Experience in programme implementation, particularly in the field of security sector reform.
g) Excellent communication and negotiation skills. Strong interpersonal and organizational skills. Drive for results and effective resource management skills.
h) Demonstrated track record in working effectively with colleagues from varied cultures and professional backgrounds in order to achieve desired goals.
VI. LANGUAGES
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link: HERE
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through jobstreet or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2015/053) as subject. The deadline for applications is 8 July 2015.
Only applicant who meet the above qualification will be considered
