Government and HR Coordinator,
Helen Keller International‐Indonesia
Helen Keller International (HKI) is an international non‐governmental organization whose mission is to save the sight and lives of the most vulnerable and disadvantaged by combating the causes and consequences of blindness and malnutrition. We do this by establishing programs
based on evidence and research in vision, health and nutrition. Established in 1915, HKI maintains
its Headquarters
in New York City, with Regional Offices in Senegal and Phnom Penh to support 22 country offices in Africa and Asia.
Since the 1970s, HKI‐Indonesia has been working to
establish sustainable evidence‐based approaches to enhance health and nutrition, improve education for the disabled, and expand access to eye health services
for Indonesians,
particularly
women and children. HKI‐Indonesia’s programs are integrated
at all levels of the government health and education structures
by
helping to develop
its human resources and infrastructure, conduct needs assessments, analyze local context to inform
program design and implementation, train personnel, provide basic equipment and medicines, deliver services if
needed, and monitor program progress and evaluate program impact.
We are currently seeking a Government and HR Coordinator who will be responsible for overseeing many cross‐cutting activities in the office, maintaining HKI’s
relationship with the government
as it relates to our Memorandum
of Understanding,
and
serving as the focal point for human resources within
the office.
Based in: Jakarta
Reports to: Country Director
Overall responsibilities
The Government
and
HR Coordinator will
assist HKI‐Indonesia’s
staff
as we implement activities in our three technical areas of nutrition, eye health, and education for children with disabilities. In addition,
the Government and HR coordinator will serve as the focal point on all HR issues for the Jakarta office and field offices in other
cities. In addition, the Government and HR coordinator will
serve as the lead point
of contact between HKI‐Indonesia and the Government of the Republic of Indonesia to ensure HKI‐Indonesia’s compliance with government rules and regulations.
Specific responsibilities
Cross‐cutting:
- Provide support to field‐based administrative and operations teams;
- In coordination with HKI‐Indonesia’s country director and other members of the country management team, serve as HKI‐Indonesia’s liaison for maintaining HKI‐Indonesia’s relationship with six ministries (Ministry of Health, Ministry of State Secretary, Ministry of Manpower,Ministry of Foreign Affairs, Ministry of Finance, and Ministry of National Education and Culture), the Directorate General of Immigration, and the Directorate General of Customs & Excise (among others), to ensure the coordination and the follow up of administrative documents related to HKI‐ Indonesia’s Memorandum of Understanding with the government of the Republic of Indonesia, partnership documents, visa and work permits for foreign staff, vehicle documents, and duty free purchases;
- Ensure that asset management, travel, communication with partners and government, coordination, safety, and security needs are met;
- Ensure the appropriate management of all important communications to external partners and other HKI offices worldwide;
- Other duties as assigned.
HR:
- Oversee human resources for HKI‐Indonesia including, but not limited to: preparing employee contracts for posting, coordinating the recruitment process, ensuring that HKI‐Indonesia complies with the local labor law, serving as the focal point for all HR issues within the office, coordinating with the program managers to ensure that all proper HR procedures are followed, and addressing any HR issues that develop in coordination with HKI‐Indonesia’s country director;
- Maintain a HR database to ensure that all employee‐related information is managed and processed appropriately;
- Serve as the focal point for the procurement and management of HKI‐Indonesia’s health insurance coverage and procurement;
- Oversee HKI‐Indonesia’s staff development program;
- Liaise with Manpower office for registration of appropriate documents;
- Manage payroll and income tax; and
- Other duties as assigned.
Expected qualifications:
- Degree in a relevant field including management, administration, law, social sciences, psychology, or business;
- Minimum five years of experience in human resources;
- Experience working with non-governmental organizations is an asset;
- Capacity to be self‐reliant, results oriented, and manage multiple deadlines;
- Experience working with the government at various levels;
- Familiarity with the legal components of Indonesian Labor Law;
- Energetic, flexible, collaborative, and proactive; a team player who can positively and productively impact both strategic and tactical initiatives;
- Ensure appropriate confidentiality for internal documents;
- Exceptional written, oral, interpersonal, and presentation skills in Bahasa Indonesian;
- Proficiency in verbal and written English;
- Demonstrated ability to convey messages through clear and concise writing; and
- Ability to travel domestically on short notice.
People with disabilities or special needs are encouraged to apply. Please email your curriculum vitae or resume and a cover letter (in English)
to Indonesia.Recruitment@hki.org by 6 February at 5 PM (Jakarta‐ time).
