Job Vacancy: Programs Manager
ASEAN
Parliamentarians for Human Rights (APHR) was founded in June 2013 with
the objective of protecting the human rights of the people of ASEAN. A
member-based organisation made up of parliamentarians and influential
persons from across Southeast Asia, APHR represents a regional response
and approach to human rights concerns, utilizing the specific
characteristics and abilities of its members to advocate for rights
protection and the bringing of offenders to justice.
APHR works
closely with and supports the work of civil society and human rights
defenders and encourages sustainable and alternative solutions that
increase pressure on international, regional and multilateral bodies and
governments to ensure accountability and the enforcement of
international human rights laws.
APHR founding members include
many of the region’s most progressive parliamentarians with a proven
track record on human rights advocacy work. It also counts among its
advisors senior statesmen and highly influential and respected
individuals that traverse political and national divides.
This
dynamic and young organization is looking to fill a number of positions
within its Secretariat, providing opportunities for motivated and
talented individuals to help drive and shape the organization as it
grows.
For information on all available positions please go to: HERE
For information on all available positions please go to: HERE
Scope of the Work
ASEAN Parliamentarians for Human Rights (APHR) is looking to recruit a dynamic and highly motivated individual with demonstrated experience of program management and strong commitment to and knowledge of human rights issues and concerns in Southeast Asia to take on the role of Programs Manager. Applicants should be highly motivated and able to work with little supervision.
The Programs Manager oversees the coordination and administration of all aspects of APHR’s programs including budget, planning, organizing, staffing, leading, and controlling program activities and will work closely with the Executive Director and APHR’s Board of Directors to ensure the delivery of existing programs as well as contributing to developing future programs and growth of the organisation.
APHR’s current programs are focussed on advocacy and research activities on key human rights in Southeast Asia. APHR is also working on internal strategies including strengthening MP membership, reach, and awareness of the organisation throughout the region and beyond, which the Programs Manager will play a large part in ensuring the success of.
The Programs Manager will oversee the implementation of all aspects of APHR’s program work and will oversee other staff members responsible for delivery of all APHR programs. You will also be required to take on an advocacy and networking role, representing the organisation to a variety of stakeholders, from grassroots civil society organisations to high-level regional and international institutions.
In your role you will be working closely with APHR’s members and elected parliamentarians and other ‘influential persons’ from Southeast Asia, Europe, the United States and other regions of the world in ensuring the growth of the organisation and supporting MPs and other APHR members in their advocacy and research work in the region and beyond. In your role you will often be dealing with high-level delegates from governments, the UN, ASEAN and other regional and international institutions, as well as with grassroots civil society organisations and human rights defenders.
ASEAN Parliamentarians for Human Rights (APHR) is looking to recruit a dynamic and highly motivated individual with demonstrated experience of program management and strong commitment to and knowledge of human rights issues and concerns in Southeast Asia to take on the role of Programs Manager. Applicants should be highly motivated and able to work with little supervision.
The Programs Manager oversees the coordination and administration of all aspects of APHR’s programs including budget, planning, organizing, staffing, leading, and controlling program activities and will work closely with the Executive Director and APHR’s Board of Directors to ensure the delivery of existing programs as well as contributing to developing future programs and growth of the organisation.
APHR’s current programs are focussed on advocacy and research activities on key human rights in Southeast Asia. APHR is also working on internal strategies including strengthening MP membership, reach, and awareness of the organisation throughout the region and beyond, which the Programs Manager will play a large part in ensuring the success of.
The Programs Manager will oversee the implementation of all aspects of APHR’s program work and will oversee other staff members responsible for delivery of all APHR programs. You will also be required to take on an advocacy and networking role, representing the organisation to a variety of stakeholders, from grassroots civil society organisations to high-level regional and international institutions.
In your role you will be working closely with APHR’s members and elected parliamentarians and other ‘influential persons’ from Southeast Asia, Europe, the United States and other regions of the world in ensuring the growth of the organisation and supporting MPs and other APHR members in their advocacy and research work in the region and beyond. In your role you will often be dealing with high-level delegates from governments, the UN, ASEAN and other regional and international institutions, as well as with grassroots civil society organisations and human rights defenders.
Existing networks of contacts in the region with human rights defenders and grassroots civil society organisations, as well as with regional and international institutions is a plus. Working remotely much of the time you must be self-motivated, disciplined and well organised, and possess strong communications skills in English.
Primary Duties and Responsibilities
Plan the program
- In conjunction with the Executive Director, plan the delivery of the overall APHR program and its activities in accordance with the mission and the goals of the organization
- Develop new initiatives to support the strategic direction of the organization
- Develop and implement long-term goals and objectives to achieve the successful outcome of the program
- Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement
- Develop funding proposals for future projects and programs
Organize the program
- Ensure that program activities operate within the policies and procedures of the organization
- Ensure that program activities comply with all relevant legislation and professional standards
- Oversee monitoring and evaluation of programs and relevant reporting for internal use as well as for donors
- Develop forms and records to document program activities
- Oversee the collection and maintenance of records on the beneficiaries of the program for statistical purposes according to the confidentiality/privacy policy of the organization
Staff the program
- In consultation with the Executive Director, recruit, interview and select well-qualified program staff and volunteers
- Implement the human resources policies, procedures and practices of the organization
- Ensure that personnel files for the program are properly maintained and kept confidential
- Establish and implement a performance management process for all program staff
- Engage volunteers for appropriate program activities using established volunteer management practices
Lead the program
- Ensure all staff members receive orientation and appropriate training in accordance with organizational standards
- Supervise program staff by providing direction, input and feedback
- Communicate with stakeholders to gain community support for the program and to solicit input to improve the program
- Liaise with other staff and members to ensure the effective and efficient program delivery
- Coordinate the delivery of services among different program activities to increase effectiveness and efficiency
Control the program
- Write reports on the program for management and for donors
- Communicate with donors as outlined in funding agreements
- Ensure that the programs operate within the approved budget
- Monitor and approve all budgeted program expenditures
- Monitor cash flow projections and report actual cash flow and variance to the Executive Director on a regular basis (monthly/bimonthly)
- Manage all project funds according to established accounting policies and procedures
- Ensure that all financial records for the program are up to date
- Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements
- Provide required information to have invoices generated and submitted to funders according to the established timelines
- Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
- Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework
- Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate
Qualifications and Experience
Required
- At last five years experience working in a related field, preferably in the field of human rights within a Southeast Asia context and demonstrated expert knowledge on specific issues or country’s within the region
- Masters degree in a related filed or a Bachelors degree with four years’ experience in an NGO setting
- Demonstrated knowledge of NGO program management and capacity building principles
- Demonstrated knowledge and dedication to human rights values and of Southeast Asian politics and human rights issues
- Previous experience representing an organisation to a variety of stakeholders (e.g, state and government officials, INGOs, CSOs, media, UN, etc.)
- Fluency in written and spoken English
- Self-motivation, self-discipline and communication skills are a key element of the position as you will not be working in a traditional office environment
- Ability to meet deadlines in a high pressure environment
- Proficient use of common office software programs including Microsoft Word and Excel
Desirable
- Fluency in at least one ASEAN language
- Experience working with parliamentarians and/or government
- Expert knowledge of ASEAN human rights instruments and the issues facing the development of a regional human rights mechanisms in Southeast Asia
Working Conditions / Salary and Benefits
- As the Programs Manager you will be based in the city of your choosing within ASEAN. The majority of APHR staff work remotely though APHR has offices in Jakarta and Bangkok. Applicants based in Bangkok, Jakarta, Manila, Kuala Lumpur, Singapore, Phnom Penh, Yangon and any other regional capital are encouraged to apply. No relocation package is offered.
- You will be hired on a fixed-term, 12-month contract (renewable each year) and will be responsible for your own tax contributions and visa and work permit requirements where applicable.
- APHR operates under a standard five-day working week but you may be required to work some evenings and weekends to monitor program activities and when on mission. Days in lieu will be provided for non-standard workdays.
- National holidays of the country of your residence will be observed, as well as 15 days paid annual leave.
- APHR offers a competitive local salary package with health benefits.
How to apply
APHR is a dedicated equal opportunities employer and invites applicants of all nationalities based in the ASEAN region to apply. Most positions will be remote positions but with considerable travel within the region. APHR offers competitive salaries and benefits packages and positions are on a yearly fixed-term contract basis with the option of renewal.
Deadline for application: 1 February January 2015. We will be reviewing applications as they come in and may consider selecting a shortlist before the deadline, so we welcome early applications. Send your CV/resume and cover letter to jobs@aseanmp.org. Please also state your earliest start date in your application.
Only shortlisted candidates will be contacted
APHR is a dedicated equal opportunities employer and invites applicants of all nationalities based in the ASEAN region to apply. Most positions will be remote positions but with considerable travel within the region. APHR offers competitive salaries and benefits packages and positions are on a yearly fixed-term contract basis with the option of renewal.
Deadline for application: 1 February January 2015. We will be reviewing applications as they come in and may consider selecting a shortlist before the deadline, so we welcome early applications. Send your CV/resume and cover letter to jobs@aseanmp.org. Please also state your earliest start date in your application.
Only shortlisted candidates will be contacted
