#JAKARTA OXFAM Vacancy - Reporting Officer

Reporting Officer (National D1)
Programme
Based in Jakarta, Indonesia
Starting salary IDR. 10.800.000,- + Oxfam National staff benefits
1 year fixed term contract 

OXFAM who are we? 

OXFAM INTERNATIONAL VISION: 

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Vision for Indonesia
Oxfam envisions an Indonesia where women are equal citizens and everyone can enjoy their rights even in times of shocks and disaster.

Goal for Oxfam in Indonesia
An integrated Oxfam program, with a strong voice based on its collaboration with an extensive network of partners, will make lasting changes in the lives of poor and vulnerable people by influencing changes in policy and practice amongst the most influential decision makers.

Oxfam Indonesia is recruiting a Reporting Officer who will support and build the capacity of programme teams on writing and on-time submission of internal and external reports. Produce various reports from the management information system and ensure the quality of data entered in the system. Support to Country Management Team to prepare various management reports and strategy documents. She/he will directly report to Programme Development and Funding Coordinator (PDFC). 

Purpose In a team of raising funds for Oxfam's program in Indonesia and maintain good quality and consistent relationships with donors and all Oxfam affiliates, you will be supporting other program teams to produce clear and quality reports (financial and narrative) those demonstrate good accountability and gender neutral information and ensure on-time quality and compliant reporting to donors.

Dimensions 
Produce clear and quality reports (financial and narrative) those demonstrate good accountability and gender neutral information.

This includes editing re writing reports in both English and Bahasa Indonesia.

Providing advice or specific skills to team on report writing and capacity building.

Collate information from a defined range of sources (external or internal).

Deals with various levels of people on internal ways of working on reporting.

Working under pressure with multiple tasks and completing tasks on time.

Representation of Oxfam in external relationships specially partners.

Deals with problems which may be repetitive and complex and understanding of complex financial information.

Knowledge of programme logic and the MEL standards in both Humanitarian and Development context.

Strong commitment to Gender Justice.


Key Responsibilities 
Preparation of Reports. Support the programme team to produce good quality reports case studies and learning documents. Compile information from various sources and produce comprehensive reports. Cross check compliances as per the donor reporting requirements and timely submission. Coordinating with project managers and MEL coordinator to ensure the quality of reports and timely submission.

Proposal Development. Support to Programme development and funding coordinator PDFC and programme team in writing high quality concept papers, programme proposals and budgets which are successful in securing funding from a variety of donor agencies.
 
Contract Management. Provide advice to programme staff on the funding policies and reporting requirements of different donors. Maintain high quality documentation system as per the contract management requirements, update as it is necessary.
 
Partner capacity building. Support programme staff to build the partner capacity on report writing and maintaining a database for partner up to date.
 
Administration. Ensure the Oxfam’s Programme management information system (PeopleSoft) and shared files accurate and up-to-date at all times; understand and be able to advise programme staff on how to use the programme management system (PeopleSoft) effectively. Train the new staff on technical use of Management information system


Skills and Competence
Essential

• High quality written and spoken English language skills to write high quality reports. 
• Ability to work effectively with others influencing, supporting, informing and following as required in order to achieve the targets.
• Information management and IT skills with good attention to detail in order to develop and analyse donor budgets and financial reports; and to develop / maintain, and give guidance on electronic and manual contract management and reporting systems,
• Ability to analyse information by using different e tools and prepare good quality reports/ presentations/ materials
• Effective oral and written communication skills and interpretation skills (English- Bahasa - Indonesia)with a wide range of people working in different situations
• Commitment to the principles of gender and diversity, demonstrable cultural sensitivity.
• Able to work independently, set own work plan, meet tight deadlines and balance competing priorities
• Willingness to undertake frequent travel and work flexible.
• A team member
• Gender knowledge and cultural sensitivity with a strong commitment and understanding of the values and principles of Oxfam.

Desirable

• Understanding of INGO programming and Donor relations with at least 2 years experience 
• Experience in working with Donors such as DFAT Australia, European union and ECHO.

How to apply
If you believe you are the candidate we are looking for, please apply by send your complete application to jakarta@oxfam.org.uk and mention the code of the position title on the subject of the email The closing date: October 10, 2014 Only short listed candidates will be contacted and interviews will be taken place during the week of 13-17th October 2014.

We encourage women and people with disability to apply