JOB VACANCY
ChildFund is an international child
focused development agency working in 33 countries to create lasting and
meaningful change in the lives of more than 10.5 million vulnerable, deprived
and excluded children, families and communities, regardless of race, creed,
gender or national origin. In Indonesia ChildFund has been operating for 34
years since 1973, in areas where the need is the greatest and currently reaches
out to 900,000 children and family members in partnership with 50 local NGOs
spread across 8 provinces.
ChildFund Indonesia is currently
seeking:
Position: Area Finance Officer (Position Code:AFO)
Reporting to: Zonal Manager – Western Zone
Based in: Jakarta, Indonesia
Duration: One-year contract
with renewal subject to performance and budget.
Summary
Responsible
for providing technical support, training and mentorship for the Community
Based Organizations (CBO) to ensure that NSPs, grants, subsidies and other
funds are utilized and reported according to policy/ procedures and in
compliance with ChildFund/donor requirements.
DUTIES/RESPONSIBILITIES
- Responsible for training and mentorship for APCO/CBO staff in financial management systems and procedures to ensures competency and proficiency and required reports to are submitted promptly and accurately (include grants specific duties)
- Responsible for CBO budget and cash flow management duties to include fund release request preparation, coordination and supervision of cash forecast requirements, assisting in the development of Area Strategic Paper (ASPs), SPO and grant proposal budget, review of CBO annual plans, and optimal utilization of funds
- Monitor the CBOs compliance with policies, procedures and regulations; in partnership with Assurance Officer and Finance Manager, implement corrective action measures on CBO audit, monitor findings/recommendations and prepare quarterly status reports.
- Ensure CBOs compliance with terms and conditions in Letter of Agreement (LoA), including monthly bank balance reporting requirements, compliance with procurement policy, and immediate notification of deviations to National office (NO) Finance management.
- Conduct joint monitoring visits to CBO activities, follow-up on corrective actions taken required and reporting requirements to national office
- Review and verify financial documents of CBO quarterly to ensure compliance with generally accepted accounting principles, policy and donors requirements.
- Responsible for assisting CBO staff on finance manual requirements, capacity building for finance staff on finance activities in compliance with policy and procedures; periodic review of staff performance and systems offer recommendations on improvement
- In partnership with national office finance management, assist CBOs in bank account and signature requirements
- Responsible for review and analysis of monthly, quarterly and annual financial reports of CBOs, ensure donor reporting requirement compliance, and records management for audit and review requirements
- Review area financial reports & ensuring the compliance with ChildFund Policy and Procedures (eg. time submission, completeness of supporting document, compliance, etc).
QUALIFICATIONS/EXPERIENCE
- 2 years work experience in finance, accounting/bookkeeping activities, auditing, business administration, or related field.
- Experience in an organization with UN/EU/USG Grants Standard Provisions and Financial Requirements preferable
- Experience in budget preparation and office administration in an international NGO or organization preferable
- Experience and proficiency on financial software and reporting systems
- Proficiency in Microsoft Office Programs including Excel, Word and Outlook
- Self-guided, strong organizational and planning skills; Ability to work independently and under pressure
- Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
- Outstanding written and oral communication skills in English.
EDUCATION
Bachelor’s degree in business administration, accounting,
finance or related field or equivalent relevant work
experience.
This position is
opened for Indonesian national only.
ChildFund
requires electronic lodgment of applications.
To apply, please click on the following link: HERE
(and look for career
opportunities/International Operations/Area Finance Officer (AFO)
Jakarta-Indonesia)
Deadline
for lodging applications: 31 October 2014
