The
Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a
German international cooperation enterprise for sustainable development
with worldwide operations.
PAKLIM, a Program advising and supporting
the national government, local governments and industries with climate
change mitigation and adaptation initiatives. Our Work Area 3 in
GHG-Reduction and Energy Efficiency in Industries and Industrial Estates
is looking for
Junior Administrative Professional
A. Responsibilities
The junior administrative professional is responsible for
- The proper management of WINPACCS Cash Book in accordance with GIZ financial management and accounting procedures
- Manages Petty Cash
- Follows up Monthly Error Sheets and Internal Control findings
The Junior Admin Professional performs the following tasks:
B. Tasks
Accounting
- Records daily transactions to WINPACCS cash book
- Maintains the filing for financial records confidentially
- Calculates and verifies travel expenses on official journeys for project staff/consultant/counterpart (national, international)
- Updates and spreads information to work area colleagues related to finance issues
- Monthly financial reporting, monitoring, and follow up issues settlement related to WINPACCS cash book
- Prepares, follows up, and monitors possible financial agreements and/or local subsidies with local partners
- Reviews and quality checks the classification of all vouchers/receipts according to completeness and to cost centers/cost category/legal as sent by the projects and corrects them if required
- Follows up the monthly error sheets
- Prepares internal controls in accordance with GIZ’s internal control manual and with the support of PAKLIM’s Financial Manager
Other duties/additional tasks
- Reports all problems with financial administration and compliance without delay
- Responsible for filing in accordance with GIZ rules
- Supports on event arrangement and logistical (venue, travel, hotel and flight) aspects of programme activities (trainings, meetings, workshops, etc.)
- Performs other duties and tasks at the request of management
- Consults with Team Leader, Head of IMS and the Financial Manager on all important issues
Report sequences to:
- Team Leader
- Head of IMS for direct supervision and day to day assignments
- Financial Manager for consultation on the assignments
C. Required qualifications, competences and experience
Qualifications
- Qualification in business administration with a focus on accounting or related area
Professional experience
- At least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
- Good working knowledge of IT (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- Confidential handling of data and information
- Very good knowledge of English language, and knowledge of German language will be an advantage
- Excellent communication skills and integrity
Interested candidate should submit the application letter, CV and list of references to
recruitment@paklim.org before
29th October 2014. Please indicate your application by putting the following code in the subject line:
JAP-WA 3
