Abt Associates Inc. and Abt JTA are seeking qualified applicants for the position of
Senior Administration Manager for an upcoming USAID-funded health
technical assistance project in Indonesia. This project will support
the improvement of skills in the clinical and public health workforces,
and the quality of care in facilities through
identifying and deploying short- and long-term technical assistance in a
number of technical areas.
•Local staff position for up to 5 years duration
•Based in Jakarta
•Bahasa and English fluency required
Under the supervision of the
Project Director, the Senior Administration Manager manages the
operations and administrative components of the project; and supervises
all operational and administrative support staff in
the project office. Specific duties and responsibilities include the
following:
-
Administrative Management:
- Serve as the project’s contact with the client on administrative issues, participate in negotiations with the client on contract issues and actions, and follow up on client requests and concerns.
- Support establishment of finance and administrative support functions for the project.
- Develop and institute procedures for the logistical support of all project activities (local and international travel, procurement, management of office premises, and support for local and international STTA).
-
Project Work Planning and Reporting:
- Develop template and establish processes for a life-of-project workplan, annual workplans, annual reports, and quarterly reports in accordance with the requirements of the client.
- In collaboration with the Project Director, facilitate development of the annual workplans.
- Facilitate development and submission of project quarterly reports.
- Facilitate development and submission of project annual reports.
- Organize the production and dissemination of project communication materials, such as newsletters, success stories, and brochures, in compliance with the branding and quality assurance standards of USAID and Abt Associates.
-
Human Resource Management and Development:
- Manages the human resources for project staff.
- Directly supervise the project’s Travel/Logistics Specialist, Recruiter, and Driver.
- Provide training to staff on project procedures as well as building skill-levels of project staff in the area of administration, and project management.
Qualification requirements include the following:
- Bachelors Degree in International Development, Business, Management, Finance, Human Resources, or other relevant field.
- Eight (8) years of relevant professional experience in project management, contract administration, financial management, and/or program operations.
- Five (5) or more years of international project management experience, of which two were in countries outside of the U.S..
- Experience with management of U.S. government-funded contracts, preferably USAID.
- Excellent writing, computer, management and organizational skills.
- Successful track record as an admin and operations manager.
- Experience successfully managing staff in a development environment.
- Demonstrated leadership skills.
- Strong interpersonal skills and communication skills, initiative, and good judgment.
- Ability to anticipate and solve problems.
- Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
Please apply online via the website with your CV and a cover letter (Senior Administration Manager). For further information please email:
humanresources@abtjta.com.au
Closing date is 5 pm Sunday 20 July 2014.
