The Deutsche Gesellschaft für Internationale Zusammenarbeit
(GIZ) GmbH is a German international cooperation enterprise for sustainable
development with worldwide operations.
The Project to support the Supreme Audit
Institutions of ASEAN member state (ASEANSAI) seeks 1 (one) qualified person
for the :
Office Manager
A.
Responsibilities
- Taking responsibility for travel management and supporting event logistics for ASEANSAI events supported by GIZ.
- Ensuring the necessary office conditions (internal service organisation, office materials, logistics, information and communication flow) for efficient working procedures in the project
- Maintaining a good work relationship between the project, the GIZ-Office in Jakarta, other GIZ-Offices and the partner SAIs.
- Keeping updated and completed the project’s document files in the local project’s filing system and in DMS in line with GIZ’s filing rules
B.
Tasks
1. Travel
management + event logistics
- Supports in organizing workshops, training and other events according to the project’s operational plan
- Books flights and supports booking of conference venues and hotels in coordination with the relevant GIZ-Offices.
- Communicates with GIZ-Offices and SAI participants involved in the event on organizational issues.
- Prepares and organises information, materials and other supports to events or activities on behalf of the technical staff.
- Supports budget calculation for the planned events.
2. Office Support + General Tasks
- Participates in internal and external (team) meetings and workshops and assists with documenting these, e.g. by taking minutes
- Organises and maintains the project’s logistic and equipment required for the functioning of the daily work procedures and for particular meetings and events
- Interprets and translates as required
- Performs other duties and tasks at the request of the superior
- Maintains an efficient and trust based working relationship with the colleagues form other projects and the GIZ-Office
- Contributes actively to a good working climate and team working within the project
Duty Station: Jakarta
Expected to start : 15 July 2014
Kindly send your comprehensive resume and salary expectation to jana.leutner@giz.de and recruitment-indo@giz.de
with
OM-ASEANSAI code as email subject by at
the latest 1 July 2014.
