Fauna & Flora International Job Vacancies: 2 Positions, Aceh province - Indonesian

FFI is looking for people who are skilled, passionate, determined and experienced for the 2 positions below:

FAUNA & FLORA INTERNATIONAL

Fauna & Flora International (FFI) saves species from extinction and habitats from destruction, whilst improving the livelihoods of local people. Our guiding principles are to work through local partnerships, act as a catalyst for change, and make conservation relevant and base decisions on sound science. Founded in 1903, FFI is the world’s longest established international conservation body; our conservation work, and impact, spans the globe.

ASIA-PACIFIC PROGRAMME
Working closely with local partners, the Asia-Pacific Programme currently includes a broad range of species and landscape targeted conservation initiatives in Cambodia, Indonesia, Vietnam, and Myanmar, and has country programme offices in Phnom Penh, Jakarta, Yangon and Hanoi. Around 120 projects are being implemented in the region by a team of approximately 400 staff, consultants, volunteers and partner organisations with an annual regional budget of approximately USD 7 million.

Start Date: As soon as possible
Duration of Contract: One-year fixed-term contract, with potential to extend
Probationary Period: N/A
Benefits: 20 working days annual leave entitlement plus national public holidays observed by the Indonesia country office
Location: The position is based in Aceh province

Job Title: Accountant
Reporting to: Head of Finance & Admin, FFI-Indonesia Program.

Key Internal Relationships:

• Finance Manager FFI-Indonesia Program.
• Program Manager, FFI - Aceh Office.

General Responsibilities

• Support the FFI Aceh Office, in providing high quality financial analysis and monitoring across the regional portfolio of projects.
• Ensure the timeliness, quality and effectiveness of a wide range of financial and administrative processes to assist with project planning, development and implementation.
• Communicate all finance related SOPs smoothly to the FFI Aceh team and to the partners.

Specific Responsibilities

• Review expenses report from staffs, prepare voucher, entry cashbook & bank transaction.
• Review cashbook/expense report from partner.
• Update and maintain finance and administration systems as required, to ensure accurate financial management and reporting.
• Monitoring status of staff advance, and other payable/receivable accounts.
• Maintain petty cash.
• Review and provide BvA report (Budget vs Actual report) for all Aceh project funds.
• Carry out any other reasonable duties which are consistent with the post and the aims and Objectives of the position Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organisation’s activities and structure
• Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organization’s activities and structure

Qualification:

• At least three years’ work experience in finance and accounting.
• Diploma/Bachelor degree in Accounting (most preferred) or any other related study.
• Team player, ability to work independently and has positive working aptitude.
• Computer proficiency in MS Excel and preferably pivot table.
• Knowledge of Indonesian Taxation is preferable.
• Local applicant will be prioritized

Job Title: Admin Officer
Reporting to: Program Manager, FFI-Indonesia Programme

Key Internal Relationships:

• Head of Finance & Admin
• Admin Manager, FFI – Indonesia Programme

General Responsibilities
To help Admin Division for office operation, to be properly run in accordance with FFI Operation Manual and Donors' Procedures

Specific Responsibilities

• To help FFI - IP Program Manager for FFI Aceh office operation and secretariat
• Maintain petty cash.
• To file all FFI documents/archives and to be responsible for confidentiality and neatness of those documents/archives.
• To record and manage all documents and letters disposition, such as (but not limited to) outgoing and incoming letters, proposals
• To prepare outgoing letters from FFI Aceh
• To reserve air, land, and sea tickets, hotel, and other accommodations for all FFI staff and consultants (for domestic travel: inter provinces  and/or sites)
• To arrange operational cars for supporting Program staff/team's site visit
• To coordinate with Admin division of FFI Jakarta office for visa arrangement
• To coordinate with Procurement & Admin division of FFI Jakarta office for procurement
• To receive invoice from vendor and prepare Request for Payment to Finance Division
• To supervise the cleanliness, comfortability and security of office space and environment
• To support other divisions activities as necessary without disrupting his/her main tasks and responsibility as agreed upon 

Qualification:

• Minimum a Bachelor degree in a relevant field.
• Minimum 3 years of experience in handling administration duties in an organisation of similar size and scale.
• Proven ability in handling multiple tasks effectively under tight schedule and work pressure.
• Proven ability to plan and manage schedules, files/database and working materials as well as to keep confidentiality of documents and information.
• Warm personality and strong communication and persuasion skills in effectively dealing with clients and stakeholders from different backgrounds.
• Fairly in English and Fluency in Bahasa Indonesia.
• Ability to work effectively
• Attention to detail
• Ability to work under pressure
• Understanding basic of the procurement cycle
• Understanding travel management
• Understanding event management
• Proactive, creative and analytical thinking skills
• Lobbying & Negotiation skills

APPLICATION PROCESS
Applications, consisting of a covering letter, a full CV and contact details for two referees should be sent electronically to:

• Indonesia@fauna-flora.org
• The Closing date for applications is 29 June 2019
• Only shortlisted candidates will be notified

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB