Greenpeace, one of the world’s most respected and dynamic organizations,
is an international non-profit global campaigning organization that
acts to ensure the ability of Earth to nurture life in all its
diversity. At the heart of Greenpeace’s campaigns is the tradition of
non-violent, direct action against environmental abuse and destruction.
Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.
Greenpeace is acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:
Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.
Greenpeace is acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:
- Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
- Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
- Protecting the world's ancient forests and the animals, plants and people that depend on them.
- Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
- Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.
Greenpeace is present in 40 countries across Europe, the Americas, Asia, Africa and the Pacific.
To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.
For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.
Greenpeace in Southeast Asia
Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.
Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of five departments: Campaigns, Fundraising, Communications, Mass Mobilization and Organizational Support. Currently, Greenpeace has more than a 140 staff across the region, excluding the direct dialogue fundraisers.
Responsibilities:
To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.
For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.
Greenpeace in Southeast Asia
Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.
Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of five departments: Campaigns, Fundraising, Communications, Mass Mobilization and Organizational Support. Currently, Greenpeace has more than a 140 staff across the region, excluding the direct dialogue fundraisers.
THE POST: PERSONAL ASSISTANT FOR GLOBAL PROJECT LEADER OF INDONESIA FOREST
Job Summary:Working
with Project leaders and team when required, you will be providing
robust administration and logistical support. The role is requires an
individual with a professional, intelligent and responsive approach,
capable of working with a high degree of autonomy, a positive attitude
and extensive attention to detail. Displays professional sensitivity,
high levels of confidentiality and flexibility, as well as maturity in
day-to-day dealings with stakeholders and colleagues. Ideally, s/he has
extensive professional experience in this or in a similar role.Responsibilities:
- Extensive diary management
- Plans and manages travel arrangements and itineraries
- Translation of Indonesian to English documents and vice versa
- Answers phones and handle all calls efficiently and professionally
- Monitors emails and other correspondence and respond as appropriate
- Effectively liaises with teams and other contacts; including setting up and coordinating meetings
- Produces and coordinates proofreading of correspondence, documents and presentations Administrative responsibilities including filing, time sheets, maintenance of records, mailing lists etc Ad-hoc project work dependent on team needs
- Handles administrative and logistical duties for the PL and the team, including setting up the team room and arranging administrative supplies as required.
- Taking notes on the meeting and team meeting and circulate to the wider teams
COMPETENCY PROFILE
Qualifications
Qualifications
- At least a Diploma or A level Certification from an established educational centre
- At least 3-5 years of relevant Executive Assistant support to more than one senior person
- Strong in English and Bahasa Indonesia in written and speech
- Positive attitude with a willingness to provide the highest levels of internal and external client service
- Ability to communicate to team members globally by phone and email in a clear, concise manner
- Able to work on own initiative and to have a solutions-orientated approach
- Demonstrates excellent oral and written communication skills and has the ability to initiate and compose own correspondence
- Maintains confidentiality and commits to the Greenpeace standard of excellence Prioritizes—a forward thinker
- Ability to deal with stress and ambiguity
- Resilient, mature and has integrity, with a quietly strong, but not intimidating personality
- Is a role model that colleagues can emulate
- The individual should be able to work beyond Indonesia with good English language / Bahasa Indonesia speaking & written skills.
- Must be able to work on ad-hoc requests, flexible and ability to catch on fast / not too aggressive and should be able to take on neutral ground.
Organizational Competencies
- Professionalism
- Achievement
- Interpersonal Relationship
- Knowledge Sharing
- Values Diversity
- Innovation
THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST
WORKING HOURSNormal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 9:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.
LEAVEA permanent employee will be entitled to the following leaves:
Annual Leave: 20 days
Parental Leave: As per labor laws and Greenpeace policy
Sabbatical leave: 2 months paid leave after 5 years of continuous service
Compassionate leave: maximum of 5 days for the death of significant others
SALARYIn determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.
INSURANCEGreenpeace provides health insurance, life/PA/TPD and travel insurance to its employees.
LEARNING AND DEVELOPMENTGreenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively. Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.
EQUAL EMPLOYMENT OPPORTUNITYGreenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.
HR POLICIES AND PROCEDURE
Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.
APPLICATION GUIDELINES
Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace. Please attach this to a completed application form which you can download from HERE
and email to:jobs.id@greenpeace.org
WORKING HOURSNormal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 9:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.
LEAVEA permanent employee will be entitled to the following leaves:
Annual Leave: 20 days
Parental Leave: As per labor laws and Greenpeace policy
Sabbatical leave: 2 months paid leave after 5 years of continuous service
Compassionate leave: maximum of 5 days for the death of significant others
SALARYIn determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.
INSURANCEGreenpeace provides health insurance, life/PA/TPD and travel insurance to its employees.
LEARNING AND DEVELOPMENTGreenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively. Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.
EQUAL EMPLOYMENT OPPORTUNITYGreenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.
HR POLICIES AND PROCEDURE
Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.
APPLICATION GUIDELINES
Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace. Please attach this to a completed application form which you can download from HERE
and email to:jobs.id@greenpeace.org
Deadline for Applications: 13 June 2014
As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance. If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.
GUIDANCE IN COMPLETING YOUR APPLICATION FORM
As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance. If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.
GUIDANCE IN COMPLETING YOUR APPLICATION FORM
- Read the recruitment pack carefully before completing your application form. The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.
- Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted.
- Make sure you email the form to the correct email address (jobs.id@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date. Application forms received after the closing date will not be accepted.
- If you have questions, kindly email jobs.id@greenpeace.org.
Thank you and we look forward to receiving your application letter and completed application form.
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Jobs Application Desk
Greenpeace Southeast Asia - Indonesia
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Jobs Application Desk
Greenpeace Southeast Asia - Indonesia
