World
Relief is a USA relief and development charity working with to bring
help and hope to communities in need. World Relief is committed to the
sector standards and good practice. Right now we
are looking for a dedicate and capable person for Finance Assistant
based in Mataram Lombok Please submit your application to :
hrindonesia@wr.org, before February 20 , 2014. Only shortlisted candidate will be contacted. Here
below the information :
Position : Finance Assistant
Reporting to : Project Manager
Location : Mataram Lombok
Position : Finance Assistant
Reporting to : Project Manager
Location : Mataram Lombok
Work Condition : Full Time ( 6 month renewable to up to two years)
GENERAL FUNCTION: This is a new position that all Indonesia Programs
need to add, because of the partial decentralization of the bookeeping
fungtion, including entry of expenditures into the Quickbooks system
that will be installed in each program
POSITION IN ORGANISATION
- Reports to the Lombok Project Manager.
- Functional reporting line to the Finance Manager.
- Work closely with the Logistic and Administrator.
SPECIFIC JOB DUTIES:
Cash and Banking
1.
Responsible for the office petty cash float.
2.
Issue petty cash and cash advances to staffs and to project sites as required, ensuring that records are well maintained.
3.
Refill the petty cash as needed using funds from
WR Lombok BNI-Mataram bank account, and ensure that records are well maintained.
4.
Maintain the cash book and reconcile daily.
Notify the Project Manager immediately of any discrepancies.
5.
Together with Program Manager
count the petty cash at least once a week
6.
Maintain the bank account and reconcile monthly.
Notify the Project Manager immediately of any discrepancies.
7.
Assist the Project Manager
with forecasting cash requirements, monitor changes and notify the Country office appropriately.
8.
Receive and record monies paid in by staff or others, issue receipts.
9.
Maintain safe custody of cash at all times.
Disbursements
1.
Ensure all expenditures are approved in accordance with World Relief policies and procedures and Logistics operating procedures
2.
Disburse the WR financial contribution to WR’s partners in accordance with the signed MOAs.
3.
Check invoices for authorization, correct account and project coding, and process payments for utilities and suppliers.
4.
Prepare requests for wire transfers from Country office to
Lombok Office bank account or to pay suppliers.
5.
Check and reimburse employee expenses in accordance with World Relief policies and procedures.
6.
Ensure that proper internal controls and record keeping established by the Country Office are in place and followed
Bookkeeping
1.
Reconcile employee advances and other scheduled accounts at least monthly.
2.
Send files to the Country office once every two week in accordance with finance reporting calendar.
Budgets
1.
Assist Project Manager in developing project budgets.
2.
Monitor project and core budget expenditures against approved budgets and advise
Reporting
1.
To provide monthly cash summary and bank reconciliations and other information as requested to the Finance Manager.
2.
Obtain management reports as requested by Project
Manager, and at regular intervals as defined by Finance Manager and Administrator in the Country Office.
3.
To do other duties assigned by the Project Manager.
Person Specification
Relevant knowledge and qualifications up to degree level
- Minimum of 3 years book keeping or accounting experience
- Demonstrated ability to manage cash
- High level computer skills including proficiency in MS Word and Excel and quick book.
- Good organizing skills and ability to meet deadlines
- Ability to work independently with limited supervision
- A team player with good interpersonal skills
- Good skill in organizing, prioritizing, and multitasking.
- Able to handle and guard confidential information sensitively and discretely.
- Demonstrated ability to work cross-culturally.
Preferences, but not required:
·
Ability to speak
one or more local dialect
·
Ability to speak and write in English
Experience
working with other
NGO’s
- Insistence on compliance with internal controls and World Relief policies and procedures
- Operate the bank account as approved by World Relief
Represent
World Relief with suppliers and banks in fulfilling of duties detailed above
- Accuracy
- Fulfillment of the assigned job description.
- Timeliness and quality of communications
- Maintaining a constructive attitude.
- Resolving conflicts in a mutually satisfactory manner.
- Maintaining a daily devotional life.
- Able to support the teams joint devotional activities
Reliability
and trustworthiness
Able
to work in difficult environmental conditions
- This position is based in Mataram. Occasional travel to other project locations in Indonesia may be require
Working
hours will be 40 hours per week, Monday to Friday but will be
structured in light of the prevailing situation being addressed, and may
be unsociable at times.
HR of World Relief Indonesia
HR of World Relief Indonesia
HR of World Relief Indonesia
