International NGO seeks a Finance and Sub-award Officer.
The primary responsibilities will be to assist the Program Manager with
the daily operation and implementation of IFES projects in Indonesia.
The position is Jakarta based and full time. Anticipated start on April
2014.
IFES
is an international, nonprofit organization that supports the building
of democratic societies. IFES promotes democratic stability by providing
technical assistance and applying field-based research to the electoral
cycle in countries around the world to enhance citizen participation
and strengthen civil societies, governance and transparency. Founded in
1987 as a nonpartisan, nonprofit organization, IFES has developed and
implemented comprehensive, collaborative democracy solutions in more
than 120 countries. Currently we are seeking Disability Rights Advisor
to help project implementation in IFES Indonesia.
IFES
is currently recruiting staff for the General Election Network for
Disability Access (AGENDA) Project, the IFES-led consortium will seek to
expand Indonesian disabled people’s organizations’ (DPOs) regional leadership
capabilities, develop new tools and partnerships to monitor and raise
awareness about disability access issues in elections, and work to
ensure that disability rights are squarely on the ASEAN agenda. New and
enhanced methodologies for monitoring disability access will include
regional indices and reports to regional bodies, and Network findings
will be shared with civil society organizations in several ASEAN member
states.
Under
the supervision of the IFES AGENDA Project Manager, the Finance and
Sub-award Officer is responsible for overseeing and managing the
sub-grants award process and implementation components of IFES’ election
support project. For the award portion, the Finance and Sub-award
Officer is responsible for the preparation and management of grant
solicitations, competitive selection processes, conclusion of
agreements, financial accountability, and preparation of routine
correspondence and other requirements in accordance with USAID standard
operating procedures.
Related
to implementation, the Finance and Sub-award Officer is responsible for
monitoring compliance and achievement of local NGO implementers, and
will work with the IFES-Indonesia Project Manager, Senior Program
Officer and Program Officers to achieve this. The Finance and Sub-award
Officer will also work to assure projects are on track and meeting
projected timelines.
Principal duties and responsibilities:
- Develop RFAs for solicitation of bidders;
- Review all proposals from bidders. Assess the legal eligibility of an applicant to receive the grant and technical capability to manage a grant, including assessing the applicant's internal structure and accounting and administrative procedures;
- Develop grant agreements and prepare budgets;
- Conduct capacity for awarding organizations, and explain USAID/IFES policies and procedures with regard to expending grant funds and preparation of reports;
- Conduct financial and regulation compliance review of financial and narrative reports;
- Together with other IFES Indonesia program staff, work with sub-awardees on a regular basis;
- In cooperation with IFES DC Finance Department, prepare periodic reconciliation reports for the review by the Project Manager;
- Review program budgets and comment on their implementation on a regular basis;
- Ensure that comprehensive data on all grants is properly organized and available for reference;
- Prepare financial documentation for Closed-out Sub-grants, Amendments, Cancellations of Grants;
- As requested, make recommendations for project activities.
Other management responsibilities:
- Maintain grant files and ensure their completeness;
- Conduct annual research of auditing companies;
- Other duties as assigned by the Project Manager.
Qualifications:
- Bachelor's/Master's degree in Finance, Law or Public Administration with a focus on policy development preferred;
- Ability to demonstrate a keen interest in politics and electoral processes is required;
- 5 years work experience in a related field with an international organizations is required,
- Strong analytical skills required;
- Experience in AUSAID/USAID projects is an advantage;
- Fluency in English and Bahasa Indonesian required;
- Ability to take initiative and work with tight deadlines;
- Excellent written and oral communication skills required;
- Basic computer skills (Microsoft Office Programs, Excel, Internet) required.
Interested candidates may send their application to:
vacancy@ifesindonesia.org latest by 2 March 2014.
Only shortlisted candidates will be contacted.
No phone inquiries.
People with disabilities with the relevant background are strongly encouraged to apply.
