Program Assistant
Project
Summary:
The objective of SIAP-1 is
to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national
level. It will do this by supporting governmental and non-governmental efforts
to strengthen integrity
and accountability.
Scope
of the Job:
Program
Assistant position is held by experienced staff whose acquired knowledge and
skills enable him/her to independently undertake diverse and complex work
assignments (e.g. major event/course planning and management, actively engage
in program activities database, etc). Work requires extensive coordination with
team members in SIAP-1, and travel throughout Indonesia, to ensure successful
performance of the Strengthening Integrity and Accountability Program-1 as
detailed in the Project Description of the Cooperative Agreement with USAID.
Responsibilities:
·
Assist
in the planning, coordination and arrangements for successful management of program
events such as seminars, conferences, training, meetings, presentations, and
other program engagements
·
Organize
air and ground travel, local transportation and hotel arrangements for offsite
program engagements
·
Set
up appointments and meetings with Government counterparts and partner
organizations
·
Handling
administration and financial matters of the program implementation
·
Collect
and provide necessary information and contribute to the planning, organizing
and developing of all aspects of the projects.
·
Ensure
timely implementation of activities, in accordance with project schedules issued
by the Component Managers
·
Draft
letters, faxes, and emails, as well as documents and forms related to Program activities
and administrative matters.
·
Maintain
an efficient filling system for all administrative and operational records
·
Perform
other duties and responsibilities as assigned by Component Managers and COP.
General provisions and
limitations:
·
All
final decisions related to this Project are made by the COP and MSI/HQ
responsible and authorized personnel.
·
Any
communication with USAID is the authority of the COP and MSI/HQ responsible and
authorized personnel.
Qualifications:
·
Bachelor (S1) degree in relevant
field of work or related studies
·
Minimum 1 year of relevant
experience
·
Good management and administrative
skills
·
Experienced in maintaining network with government,
political parties and parliament.
·
Have
the capacity to work both independently as well
as in a team setting
·
Willing to undertake field travel
and work under demanding conditions
·
Ability to establish priorities and
undertake assigned tasks with minimum supervision
·
Ability to effectively address
multiple tasks
·
Ability and willingness to travel
throughout Indonesia, as needed
·
Proficient in spoken and written
English, and in the use of MS Office software
·
Experienced in arranging and
organizing events such as seminar, workshop, or training
**This is a local position; only
Indonesian nationals will be considered.
Application should
include a cover letter, CV (including three references) and contact number
by 20 December 2013, at the latest.
Please send
applications to hong@msi-siap.com. Only shortlisted candidates will be
contacted.
