Greenpeace, one of the world’s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity. At the heart of Greenpeace’s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction.
Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.
Greenpeace acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:
Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.
Greenpeace acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:
- Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
- Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
- Protecting the world's ancient forests and the animals, plants and people that depend on them.
- Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
- Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.
Greenpeace is present in 40 countries across Europe, the Americas, Asia, Africa and the Pacific.
To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.
For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.
Greenpeace in Southeast Asia
Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.
Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of six departments: Campaigns, Fundraising, Communications, Mass Mobilization, Human Resources and Organizational Support. Currently, Greenpeace has more than a 150 staff across the region, excluding the direct dialogue fundraisers.
THE POST: EXECUTIVE ASSISTANT FOR CHIEF OPERATING OFFICER (COO)
Job Summary
The Executive Assistant (EA) shall assist the Chief Operating Officer (COO) in executing and improving GPSEA’s management systems and programs primarily in the areas of budget planning and oversight, preparation of annual and monthly work plans, consolidation of intermediate and strategic development plans, the monitoring and evaluation of programs, and the preparation of the organization’s monthly, quarterly and annual reports.
The Executive Assistant will also serve as the COO's liaison to the Senior Management Team (SMT), organizing agenda and logistics for meetings, being responsible for recording the minutes, and reminding SMT members of follow-up actions required for decisions and agreements taken in the said meetings.
The EA for COO is also expected to help improve the communication and coordination lines within the Senior Management Team (SMT), and play an active role in the implementation of internal communication initiatives within GPSEA. From time to time and as assigned by the COO, the EA is also expected to lead and manage projects, which may involve participation from other units and departments.
Key Responsibilities
To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.
For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.
Greenpeace in Southeast Asia
Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.
Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of six departments: Campaigns, Fundraising, Communications, Mass Mobilization, Human Resources and Organizational Support. Currently, Greenpeace has more than a 150 staff across the region, excluding the direct dialogue fundraisers.
THE POST: EXECUTIVE ASSISTANT FOR CHIEF OPERATING OFFICER (COO)
Job Summary
The Executive Assistant (EA) shall assist the Chief Operating Officer (COO) in executing and improving GPSEA’s management systems and programs primarily in the areas of budget planning and oversight, preparation of annual and monthly work plans, consolidation of intermediate and strategic development plans, the monitoring and evaluation of programs, and the preparation of the organization’s monthly, quarterly and annual reports.
The Executive Assistant will also serve as the COO's liaison to the Senior Management Team (SMT), organizing agenda and logistics for meetings, being responsible for recording the minutes, and reminding SMT members of follow-up actions required for decisions and agreements taken in the said meetings.
The EA for COO is also expected to help improve the communication and coordination lines within the Senior Management Team (SMT), and play an active role in the implementation of internal communication initiatives within GPSEA. From time to time and as assigned by the COO, the EA is also expected to lead and manage projects, which may involve participation from other units and departments.
Key Responsibilities
- Assist the COO in implementing systems and procedures for effectively managing the organization.
- Assist the COO in the preparation and management of the COO’s work plan and budgets, as well as those of units falling under the remit of the Executive Director.
- Assist the COO and the SMT in the organization of and preparations of GPSEA’s annual and mid-term planning processes.
- Participate in discussions and planning regarding strategic issues, campaigns, fundraising and organizational planning within GPSEA.
- Assist the COO in the organization of SMT meetings, providing logistical support, preparing the agenda and materials, documentation requirements for the said meetings, and other tasks related to the operations of the Board and SMT as assigned by the COO.
- Perform other job-related duties as requested or assigned by the COO.
Qualifications
- University degree in the field of Social Sciences, Communications, or Environmental Sciences or demonstrated equivalent professional experience (e.g. 5 years’ experience in a similar role)
COMPETENCY PROFILE
Organization competencies
- Creative and dynamic, with flexible approach to work
- Commitment to non-violent direct action as a means of effecting change
Functional competencies
- Excellent communication skills in English both oral written and oral
- Strong documentation, writing, research and presentation skills. Proven ability to prepare meeting minutes and reports
- Excellent computer skills, including mastery of programs on database management and budget preparation/monitoring, task monitoring and schedule software and other presentation programs.
- Demonstrated ability in planning and organizing meetings
- Adept at working with people of different cultures
- Ability to work effectively in a team but also to work independently, and unsupervised
- Ability to carry out budget forecasting and monitoring as well as preparation and analysis of annual and quarterly budgets
- Exposure to knowledge of environmental issues
- Networking skills and ability to communicate with a wide range of sectors and organizations
Leadership competencies
- Ability to lead and manage cross-functional project teams
SPECIFIC WORK ENVIRONMENT (optional)
- Willingness to travel internationally
- Previous experience working in an environmental/activist organization
THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST
WORKING HOURS
Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm.Ordinary hours of work may be varied as agreed between staff and the line managers.
LEAVE
WORKING HOURS
Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm.Ordinary hours of work may be varied as agreed between staff and the line managers.
LEAVE
- A permanent employee will be entitled to the following leaves:
- Annual Leave: 20 days
- Parental Leave: As per labor laws and Greenpeace policy
- Sabbatical leave: 2 months paid leave after 5 years of continuous service
- Compassionate leave: maximum of 5 days for the death of significant others
SALARY
In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.
INSURANCEGreenpeace provides health insurance and travel insurance to its employees.
LEARNING AND DEVELOPMENTGreenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively. Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.
EQUAL EMPLOYMENT OPPORTUNITYGreenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.
HR POLICIES AND PROCEDUREGreenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.
APPLICATION GUIDELINES
Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace. Please attach this to a completed application form which you can download from HERE and email to: jobs.id@greenpeace.org Deadline for Applications: July 31, 2013
INSURANCEGreenpeace provides health insurance and travel insurance to its employees.
LEARNING AND DEVELOPMENTGreenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively. Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.
EQUAL EMPLOYMENT OPPORTUNITYGreenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.
HR POLICIES AND PROCEDUREGreenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.
APPLICATION GUIDELINES
Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace. Please attach this to a completed application form which you can download from HERE and email to: jobs.id@greenpeace.org Deadline for Applications: July 31, 2013
