CARE International Indonesia (CII), as an international NGO, has carried
out large scale operations in Indonesia, encompassing emergency
operations, transitional activities centered on agriculture and
nutrition and a range of development initiatives in such areas as water
and sanitation, health and micro-credit.
CARE International Indonesia in Head Quarter-Jakarta is currently recruiting the following position for its project:
JOB TITLE : FINANCE UNIT MANAGER
DEPARTMENT/PROJECT : SUPPORT/CIIHQ
REPORTS TO : COUNTRY DIRECTOR
JOB SUMMARY
The primary responsibility of this position will be to supervise the Finance Unit to undertake Finance/Payment, Accounting, Donor Reporting and IT functions and assists the Country Director in developing and improving financial, IT and donor reporting systems and procedures. The position is responsible for the management of all aspects of financial operations, treasury, accounting, corporate reporting, donor and grant compliance and IT support within the country office. The position supervises and provides support to finance units at the sub-offices and project offices. The Finance Unit Manager is responsible for ensuring that finance manual and procedures are updated and are implemented in the overall country office operations and for ensuring that high quality financial management information are produced to support an effective humanitarian operation.
RESPONSIBILITIES AND TASKS
1. General Management and Leadership
· Supervise and manage Jakarta-based finance and accounting staff and the sub-office or project finance teams.
· Provide mentoring, coaching and regular performance feedback to all direct reports.
· Lead the capacity building process for all Finance and Accounting staff. This includes developing a plan for on-the-job training and dedicated training sessions for all accountants in financial procedures and educates all team members on financial responsibilities.
2. Finance policies, procedures and systems
· Monitor implementation of accounting and financial policies, systems and procedures by sub-offices to ensure that the accounting records are complete, accurate, and reliable and that management reports are produced in a timely manner.
· Develop accounting and financial policies, systems and procedures in areas not covered by the existing Country Office Manuals.
· Develop guidelines and procedures for non-routine transactions.
· Follow up audit findings and monitor the implementation of audit recommendations.
3. Controller-ship
· Ensure integrity of the financial segments of SCALA In this connection. Coordinate the completion of periodic accounting processes and preparation of financial reports for submission to CARE Canada and other CARE members.
· Review monthly payroll and entries to ensure proper charging and completeness of supporting documents.
· Review and ensure the accuracy of the sub-ledgers and balance sheet. This includes monitoring of project/travel advances and the timely liquidation thereof.
· Hold and manage monthly balance sheet review meeting and follow up on the action items.
· Ensuring that the inter-company billings are communicated to CIM or other COs and cleared. Manage the country office's tax exposure and ensure compliance.
· Manage the interaction with internal and external auditors and ensure that all audits are facilitated and completed on time.
· Together with ACD Finance, supervise and manage all finance and accounting personnel at the sub-offices and the management accounting team at the Jakarta headquarters.
4. Treasury Function
· Supervise the Country Office's banking arrangement and maintain liaison with principle bankers. This includes ensuring that banking signatories for all bank accounts are updated and current.
· Ensuring that authorized signatory list (not only for banking from all sub-offices are updated and current.
· Review cash flow forecasts and proposal for investments of short-term cash holdings. Also supervise the preparation of monthly bank reconciliations.
· Development of a policies and procedures that minimize the Country Office's exposure to currency fluctuations.
5. Donor Reporting & Contract Compliance
· Review project matrix reports as prepared and updated by the Program unit on a monthly basis, which show the summary of requirements stipulated in IPIA (e.g. reporting deadline, audit requirement, etc.).
· Ensure compliance by continually staying up to date on changes in donor and CI member regulations, and ensuring documentation and communication of all relevant regulations to unit members and program unit (Program Regional Managers and Project Managers).
· Communicate with donors on contract related financial concerns, in coordination with Program Regional Managers and Project Managers.
· Consult and liaise with auditors and others when required for work-related protocol of trouble shooting purposes.
· Ensure that the financial information relating to the donor reporting is complete, timely and consistent with the project implementation agreements.
· Ensure that Program Regional Managers and Project Managers and Field Office support staff are familiar with their respective budgets and are using the expense reports to manage projects and budgets.
6. Training, Mentoring & Other Function
· Provide mentoring, coaching and performance feedback to all budget holders.
· Lead the capacity building process for program staff on contract management. This includes developing a plan for on-the-job training and dedicated sessions for relevant program and program support staffs in budget oversight and contract compliance aspects and educate budget holders on their responsibilities.
· Develop and implement training materials relevant for better implementation of finance and accounting policies, systems and procedures, budget preparation and monitoring and contracts compliance policies system and procedures.
· Develop and monitor performance against unit responsibilities under the Finance Department's Annual Operating Plan.
· Accomplish the monthly Personnel Activity Report (PAR) reflecting the actual time spent per fund code.
· Perform other duties reasonably assigned by the Supervisor and the Senior Management Team.
SUPERVISES
(1) Accountant/Budget Specialist
(1)Account Payable & Treasury Officer
(1)IT & Finance Officer
(1)Project Accountant (for NTT) for Coordination purpose
QUALIFICATIONS
· Minimum of five years experience in financial management and accounting.
· University degree in Accounting from a reputable university. Registered Accountant or Certified Practicing Accountant preferred.
· Proven numeracy and financial analysis / planning skills.
· Prior experience in using a large-scale computer-based financial system to track accounting activity is required
· High level ability to work with Microsoft Excel and MS-Access.
· Understanding of multi and bilateral donor policies and procedures/regulations/compliance is an advantage.
TERMS OF OFFER
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before June 18, 2013 to CARE International Indonesia, Human Resources Unit: recruit_696@careind.or.id
"Only qualified applicants will be shortlisted"
operations, transitional activities centered on agriculture and
nutrition and a range of development initiatives in such areas as water
and sanitation, health and micro-credit.
CARE International Indonesia in Head Quarter-Jakarta is currently recruiting the following position for its project:
JOB TITLE : FINANCE UNIT MANAGER
DEPARTMENT/PROJECT : SUPPORT/CIIHQ
REPORTS TO : COUNTRY DIRECTOR
JOB SUMMARY
The primary responsibility of this position will be to supervise the Finance Unit to undertake Finance/Payment, Accounting, Donor Reporting and IT functions and assists the Country Director in developing and improving financial, IT and donor reporting systems and procedures. The position is responsible for the management of all aspects of financial operations, treasury, accounting, corporate reporting, donor and grant compliance and IT support within the country office. The position supervises and provides support to finance units at the sub-offices and project offices. The Finance Unit Manager is responsible for ensuring that finance manual and procedures are updated and are implemented in the overall country office operations and for ensuring that high quality financial management information are produced to support an effective humanitarian operation.
RESPONSIBILITIES AND TASKS
1. General Management and Leadership
· Supervise and manage Jakarta-based finance and accounting staff and the sub-office or project finance teams.
· Provide mentoring, coaching and regular performance feedback to all direct reports.
· Lead the capacity building process for all Finance and Accounting staff. This includes developing a plan for on-the-job training and dedicated training sessions for all accountants in financial procedures and educates all team members on financial responsibilities.
2. Finance policies, procedures and systems
· Monitor implementation of accounting and financial policies, systems and procedures by sub-offices to ensure that the accounting records are complete, accurate, and reliable and that management reports are produced in a timely manner.
· Develop accounting and financial policies, systems and procedures in areas not covered by the existing Country Office Manuals.
· Develop guidelines and procedures for non-routine transactions.
· Follow up audit findings and monitor the implementation of audit recommendations.
3. Controller-ship
· Ensure integrity of the financial segments of SCALA In this connection. Coordinate the completion of periodic accounting processes and preparation of financial reports for submission to CARE Canada and other CARE members.
· Review monthly payroll and entries to ensure proper charging and completeness of supporting documents.
· Review and ensure the accuracy of the sub-ledgers and balance sheet. This includes monitoring of project/travel advances and the timely liquidation thereof.
· Hold and manage monthly balance sheet review meeting and follow up on the action items.
· Ensuring that the inter-company billings are communicated to CIM or other COs and cleared. Manage the country office's tax exposure and ensure compliance.
· Manage the interaction with internal and external auditors and ensure that all audits are facilitated and completed on time.
· Together with ACD Finance, supervise and manage all finance and accounting personnel at the sub-offices and the management accounting team at the Jakarta headquarters.
4. Treasury Function
· Supervise the Country Office's banking arrangement and maintain liaison with principle bankers. This includes ensuring that banking signatories for all bank accounts are updated and current.
· Ensuring that authorized signatory list (not only for banking from all sub-offices are updated and current.
· Review cash flow forecasts and proposal for investments of short-term cash holdings. Also supervise the preparation of monthly bank reconciliations.
· Development of a policies and procedures that minimize the Country Office's exposure to currency fluctuations.
5. Donor Reporting & Contract Compliance
· Review project matrix reports as prepared and updated by the Program unit on a monthly basis, which show the summary of requirements stipulated in IPIA (e.g. reporting deadline, audit requirement, etc.).
· Ensure compliance by continually staying up to date on changes in donor and CI member regulations, and ensuring documentation and communication of all relevant regulations to unit members and program unit (Program Regional Managers and Project Managers).
· Communicate with donors on contract related financial concerns, in coordination with Program Regional Managers and Project Managers.
· Consult and liaise with auditors and others when required for work-related protocol of trouble shooting purposes.
· Ensure that the financial information relating to the donor reporting is complete, timely and consistent with the project implementation agreements.
· Ensure that Program Regional Managers and Project Managers and Field Office support staff are familiar with their respective budgets and are using the expense reports to manage projects and budgets.
6. Training, Mentoring & Other Function
· Provide mentoring, coaching and performance feedback to all budget holders.
· Lead the capacity building process for program staff on contract management. This includes developing a plan for on-the-job training and dedicated sessions for relevant program and program support staffs in budget oversight and contract compliance aspects and educate budget holders on their responsibilities.
· Develop and implement training materials relevant for better implementation of finance and accounting policies, systems and procedures, budget preparation and monitoring and contracts compliance policies system and procedures.
· Develop and monitor performance against unit responsibilities under the Finance Department's Annual Operating Plan.
· Accomplish the monthly Personnel Activity Report (PAR) reflecting the actual time spent per fund code.
· Perform other duties reasonably assigned by the Supervisor and the Senior Management Team.
SUPERVISES
(1) Accountant/Budget Specialist
(1)Account Payable & Treasury Officer
(1)IT & Finance Officer
(1)Project Accountant (for NTT) for Coordination purpose
QUALIFICATIONS
· Minimum of five years experience in financial management and accounting.
· University degree in Accounting from a reputable university. Registered Accountant or Certified Practicing Accountant preferred.
· Proven numeracy and financial analysis / planning skills.
· Prior experience in using a large-scale computer-based financial system to track accounting activity is required
· High level ability to work with Microsoft Excel and MS-Access.
· Understanding of multi and bilateral donor policies and procedures/regulations/compliance is an advantage.
TERMS OF OFFER
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before June 18, 2013 to CARE International Indonesia, Human Resources Unit: recruit_696@careind.or.id
"Only qualified applicants will be shortlisted"
