INDONESIAN
BUSINESS COALITION ON AIDS
JOB DESCRIPTION
Job code title: Secretary and HR Staff
Duration: 1 year with a possibility of extension.
Location: Jakarta
Background:
The Indonesian Business Coalition (IBCA) is a non-profit, politically neutral, voluntary association of businesses operating in Indonesia, working together to adopt best practices in the fight against HIV/AIDS. IBCA is organizing a private sector response to the growing HIV and AIDS problem in Indonesia and assist company employers to develop and implement comprehensive workplace HIV and AIDS programs.
IBCA is looking for a capable Indonesian staff for its Secretary and HR Staff post.
Duties and Responsibilities
- Ensures administration and implementation of IBCA Secretariat workplan and activities focusing on achievement of the following results:
- Implementation of effective internal control.
- Support the coordination of administrative aspects of events and workshops in close coordination with other staff.
- Support staff members in the organization of their duty travel inside and outside the country.Includes purchase of tickets, Subsistence Calculation, Travel Authorization preparation and processing of travel claims.
- Monitors use of office resources such as computer equipment, official vehicles, and allocation of office space.
- Support the organization of events and workshops.
- Organizes procurement process:
- Preparation of procurement plans for the office and their implementation monitoring.
- Organization of procurement processes including preparation of contracts, Terms of References, request for quotations from suppliers and negotiation of certain conditions of contracts in full compliance with IBCA rules
- Provides HR/Personnel services focusing on achievement of the following results:
- Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, organization of interview panels.
- Evaluating staffs performance, providing training capacity development for staffs, giving recommendation and appreciation due to staffs performance.
- Ensuring the implementation of Indonesian labor laws and organization policies
- Preparation of contracts and timely follow-up on attendance records and payroll issues.
- Acts as focal point for the IBCA Secretariat in maintaining regular coordination with the IBCA Founding Members to ensure timely implementation of the IBCA Secretariat Workplan and activities.
- Coordination of requests for responses related to administrative matters.
- Drafting and preparing correspondence as required based on requests from the IBCA Program Manager, Program Officer & Advocacy and Communication Officer.
- Maintaining a contact data base system for founding members and other business communities, government, international donors, UN Agencies, civil society groups for invitations, correspondence and networking.
- Any other job as advised by the senior Management
Corporate Competencies:
- Demonstrates commitment to IBCA mission, vision and values
- Displays cultural, gender, religion, race, nationality, age and HIV and AIDS sensitivity and adaptability Functional
Competencies:
- 3 years of progressively responsible administration and human resources experience is required.
- Experience in human resource management would be desirable.
- Fluency in English and Bahasa Indonesia (written and oral).
- Experience in usage of computers and office software packages (MS Word, Excel, PowerPoint).
- Able to operate effectively in a team environment and consistently approaches work with energy and a positive, constructive attitude.
- Demonstrates openness to change and ability to manage complexities
- Education: Diploma or University Degree in Management, Business Administration, Law, or Social Sciences.
Please send your recent resume with three references mentioning your expected salary range to: yuli.simarmata@ibca.or.id not later to April 11, 2013.
Please write: Post: “Secretary and HR Staff” as subject.
Only shortlisted candidates will be notified. The interview session will be conducted between April15– 26, 2013.
