Vacancy Announcement - URGENTLY REQUIRED !!
The Cipta Cara Padu Foundation (CCPF) is a not for profit Organization is urgently need and searching for the right candidate to fill in a Receptionist /Administration Assistant position.
Duty station : Jakarta.
Under the guidance and coordination with the Finance Manager, the Reception/Administration Officer duties and tasks is to provide coverage for organization’s administration matters including current projects that include but not limited to:
The Cipta Cara Padu Foundation (CCPF) is a not for profit Organization is urgently need and searching for the right candidate to fill in a Receptionist /Administration Assistant position.
Duty station : Jakarta.
Under the guidance and coordination with the Finance Manager, the Reception/Administration Officer duties and tasks is to provide coverage for organization’s administration matters including current projects that include but not limited to:
- Handle incoming/outgoing telephone calls and requests.
- Undertake routine administrative and clerical tasks, including the preparation of official letters and documents, and arrange for their distributions
- Handle all incoming mails/packages and preparation of outgoing mails/packages.
- Typing documents including prepare minutes meeting
- Making photocopy and other materials.
- Making travel arrangement for staffs, consultants and guests including air ticket reservations, hotel reservations, airport pick ups, transportation bookings etc.
- Assisting in making logistical arrangements for workshops, trainings, and meetings Provide assistance for project’s documentations
- Schedule appointments, maintain calendars for organization/project’s purpose,
- Handling procurement process: create Purchase Orders, Purchase Requests, and Bid selections
- Prepare budget activities
- Provide support to project field staff regarding preparation of activities and event in the field (hotel reservation and other related matters)
- Collect and review Travel Expense Report staff including consultant
- Orders, maintains, and distributes office supplies
- Perform other general administrative and clerical support.
Qualification:
- Graduate from secretarial or business studies
- Minimum 3 year experience in office administration with NGO or INGO
- Knowledge of administrative and clerical procedures including reservation and organizing event
- Excellent interpersonal, communication, and organization skills including with government or other important partners
- Preferably experienced working with USAID project including knowledge in branding and marking
- Pleasant personality and independent
- Proficiency in Microsoft Office Applications
- Competencies: Good oral and written communication skills in English and Bahasa, willingness to learn, possess integrity, accuracy, analytical, pro-active, meticulous, and able to work as part of the team.
Interested candidate to send CV and cover letter as soon as possible to the HR and Administration Manager CCPF at : hrd.ccpf@ccp-indonesia.org.
The position is targeted to be filled by 1st March 2013. Please use RCAA- (candidate/your name) on the subject of your E-mail. Interview will be hold as soon as short listed candidate being identified.
The position is targeted to be filled by 1st March 2013. Please use RCAA- (candidate/your name) on the subject of your E-mail. Interview will be hold as soon as short listed candidate being identified.
