World Food Programme, Indonesia invites applications from the eligible
candidates for the following position:
Position: Office Assistant
Contract Type: Special Service Agreement or Service Contract
Duration: 6 months with possibility for extension
Duty Station: Jakarta, Indonesia
Accountabilities:
Under the direct supervision of the Head of Unit, and
the Senior Administrative Assistant, the Office Assistant will be
responsible for the following duties:
- Maintain the reception area and back-up for the Security Guard;
- Act as switchboard operator, ensuring that all incoming calls are transferred to concern staff;
- Receive visitors and notify respective staff before they are allowed inside the main office and/or request concern staff to meet them at the reception area;
- Record and ensure distribution of all incoming mails and fax to staff members;
- Prepare outgoing pouch to all sub-offices, HQ and other places and to ensure their delivery through courier and other means on a timely manner;
- Focal point to receive and register all incoming invoices and payment requests, and distribute to respective Spending Units for the certification;
- Assist in preparation of monthly Fuel Consumption Report;
- Assist staff in photocopying, scanning documents or any other related job;
- General admin support i.e. up-keep of the meeting room, maintenance of office equipment;
- Receive and release office supplies, maintain inventory/physical stock file;
- Supervise loading and uploading of equipment and supplies (NFI) for requesting units to and from the WFP Office and Warehouses;
- Maintain records of mobile phone in consultation with Senior Admin Assistant, and consultation with ICT unit for technical matters;
Perform other related duties, as required.
Qualifications and Experiences:
Qualifications and Experiences:
Education: Secondary school education.
Experience: At least two years experience in support functions, including computer skills and knowledge of simple record keeping procedures Knowledge: Experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems.
Language: Fluency in both oral and written English and Bahasa Indonesia.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed to World Food Programme, Jakarta, by E-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV (in English), a photograph and three references and should be received no later than 28 February 2013.
“Only short-listed candidates will be contacted”
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