Yayasan KNCV Indonesia is a non-profit organisation that aims to be a strong local and self-sustaining organization dedicated to the fight against tuberculosis (TB) in Indonesia. Yayasan KNCV Indonesia promotes effective, efficient, innovative and sustainable tuberculosis control strategies in Indonesia. We are an organization of passionate TB professionals, including doctors, researchers, training experts, and epidemiologists. We aim to stop the spread of the TB epidemic and to prevent the further spread of drug-resistant TB.
Project Assistant
Duty Station: Jakarta
The Project Assistant will support the technical staff project with the administration of project activities.
Key Responsibilities include:
- Assist the Tehnical Officers for project activities in the planning, coordination and administration of successful project activity implementation such as organizing seminars/conferences/workshops, training, meetings (external and internal), presentations, etc.
- Draft/type letters, documents and forms related to project activities.
- Draft Terms of Reference and arrange for contracts to be prepared when needed.
- Prepare travel itineraries, travel advances, travel arrangement and bookings.
- Prepare liquidation report of the duty trips that have been completed.
- Provide duty trip report (if participated) and remind other team members to prepare such reports.
- Register all in and outgoing mail related to the technical/project units.
- Set up appointments/meetings with Government, partner organizations and other stake holders.
- Prepare agendas, invitations and take minutes/notes of internal meetings to be reviewed by the Project Manager/Project Officer and then circulated to participants.
- Maintain an efficient filling system for all project related records.
- Perform other duties and responsibilities assigned by Head of Project Management in relation with this role.
Qualifications and Competencies:
- Educational Qualification:
- Bachelor degree in management, public health or other related field.
- Competencies and skills:
- Minimum 2 years experience working in administration and health program management ideally in an International Non-Government Organization.
- Demonstrated experience in project management and budgeting.
- Good analytical and problem-solving skills, with a strong eye for detail.
- Proactive approach to service provision, as well as the ability to organize partnerships and maintain good relations within internal and external KNCV.
- Exceptionally proficient at MS Office suite.
- Written and oral communication/presentation skills, in both Bahasa Indonesia and English.
- Ability to create a supportive working environment amongst all staff.
- Professional, motivated and willing to learn and implement new ways of working.
- Ability to work as part of multi-cultural team and independently.
- Accurately follow the organizational procedures and regulations.
- Ability to work under pressure, prioritise, schedule and balance workloads in the face of conflicting and uneven demands to meet deadlines.
- Diligent and honest with the ability to work well in a complex environment, task-switching, priorities and tight deadlines.
- Willing to travel and support internal/external events as needed.
Yayasan KNCV Indonesia offers a flexible and supportive work environment and strongly encourages developing your skills and abilities to further your career opportunities.
Interested applicants are requested to submit their CV and application to recruitment.indonesia@kncvtbc.org by 12 September 2019 at the latest
Please ensure to put the post you apply for in the subject line of your e-mail.
Only shortlisted candidates will be contacted.
