Chemonics International Seeks a Finance Assistant based in Jakarta, Indonesian

General Summary and Background
Chemonics seeks a Finance Assistant based in Jakarta, Indonesia, to support the USAID Global Health and Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project.

The GHSC-PSM project will be the primary vehicle through which USAID 1) procures and provides health commodities, 2) provides technical assistance to improve partner countries’ management of the supply chain, and 3) collaborates with key international stakeholders to support global health initiatives. The Indonesia office will work to provide supply chain technical assistance in the areas of HIV and TB.

At the country level, PSM supports country strategies and priorities that fall under the following three project objectives:

• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global Collaboration to Improve Long-Term Availability of Health Commodities

The Finance Assistant is responsible for assisting the Senior Finance Manager in planning, managing and implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, he/she is responsible for collecting and recording all information that will facilitate information exchange and dissemination of project financial documentation and records to the Chemonics home office.

Principal Duties and Responsibilities

Under the guidance of the Senior Finance Manager, the Finance Assistant will be responsible for the following:

• Receive request for payment package from operations team and manage and ensure timely payment by the project.
• Prepare documentation for all payment transactions, including but not limited to vouchers, checks and transfer forms. Ensure that appropriate documentation and approvals are obtained.
• Maintain the project’s accounting files system, ensuring all vouchers are in order, completed properly and have bank slips/copy of checks attached.
• Maintain and ensure the tax files for the project are recorded and paid in timely manner.
• Prepare bank reconciliations.
• Prepare value added tax exemption requests
• Assist Senior Finance Manager to prepare payroll for all local staff.
• Explain generally accepted accounting principles, USAID and Chemonics regulations to staff and consultants, as necessary.
• Perform other general bookkeeping duties as needed and other duties as may be assigned by Senior Finance Manager.

Job Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties:
• Minimum 2-4 years of experience in financial management for an office of comparable size, preferably on a USAID-funded project.
• University degree in accounting, business administration or others related field.
• Knowledge of USAID and procedures, especially procurement and cost accounting principles.
• Experience with Chemonics accounting software preferred.
• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Skills in program planning, budgeting and financial analysis preferred.
• Familiarity with and proven ability to use standard accounting and spreadsheet software.
• Skilled in leading and managing high-performing teams.
• Demonstrated ability to work with cooperating partners in implementing complex programs.
• Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills​
• Demonstrated leadership, versatility, and integrity.
• Written and spoken fluency in English and Bahasa Indonesia preferred.
• Authorized to work in Indonesia required.

Location of Assignment

The location of assignment is Jakarta, Indonesia with intermittent travel throughout the country.

Supervision

The Finance Assistant will report directly to the Senior Finance Manager or his/her designee.

Closing date: August 28, 2018

Please apply by emailing your CV and cover letter to: PSMIndonesiarecruit@gmail.com

No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.