GREENPEACE RECRUITMENT
PACK
Greenpeace, one of the world’s most
respected and dynamic organizations, is an international non-profit global
campaigning organization that acts to ensure the ability of Earth to nurture
life in all its diversity. At the heart
of Greenpeace’s campaigns is the tradition of non-violent, direct action
against environmental abuse and destruction.
Greenpeace exists
because this fragile earth deserves a voice. It needs solutions. It needs
change. It needs action.
Greenpeace acts
to change attitudes and behavior, to protect and conserve the environment and
to promote peace by:
- Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
- Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
- Protecting the world's ancient forests and the animals, plants and people that depend on them.
- Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
- Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.
Greenpeace is
present in 40 countries across Europe, the Americas, Asia, Africa and the
Pacific.
To maintain our
independence, Greenpeace does not accept donations from governments or
corporations but relies on contributions from individual supporters and
foundation grants.
For
over 40 years, Greenpeace has been successful in our campaigns to reverse environmental
degradation by bearing witness to environmental destruction and exposing and
confronting environmental abuse. Greenpeace campaigns have been vital in informing
government policies on the environment and effecting changes in business
practices which lead to various environmental problems.
Greenpeace in Southeast Asia
Greenpeace
opened our first office in Southeast Asia in 2000. In that time we have led
successful campaigns throughout the region, securing fresher air, cleaner water
and a healthier environment through changing industry practices and government
policies. Greenpeace actively campaigns across the region to catalyze an energy
revolution, protect ancient forests and our oceans, create a toxics-free future
and create a shift to sustainable agriculture.
Greenpeace
has three offices in Southeast Asia (GPSEA) —in Thailand, Indonesia and the
Philippines and each office is currently composed of six departments: Campaigns,
Fundraising, Communications, Mass Mobilization ( all under Programme), Human
Resources and Organizational Support (under Operations). Currently, Greenpeace Southeast Asia employs
nearly 200 staff across the region, excluding the direct dialogue fundraisers.
THE POST: Programme Director Assistant
Job Summary:
In this role, you will assist the Programme Director in executing,
improving and implementing systems and procedures primarily in the areas of
internal communication and proactive task follow ups within programme
departments. Programme management forums and their supporting roles; assist in preparation of programme related
projects and budget monitoring and reports mechanisms; and ensuring the
provision of logistical and administrative support to Programme Director.
This is a full-time position
with an initial 2 year contract.
Key Duties
1.
Assist
the Programme Director in implementing and proactively facilitating internal
communication flows/systems and procedures for effectively managing GPSEA
programme developments and operations.
2.
Assist
the Programme Director in the organization of programme meetings/management
forums and related travels.
3.
Taking
minutes, keeping and maintaining records and proactively following up tasks and
requirements related to Programme management forums.
4.
Develop
and maintain strong cooperation and coordination with other Programme issue
area/Country Directors and Org Support department assistants.
5.
In
coordination with the Organizational Support Department, regularly monitor and
keep track of programme coordination budget expenditures, including monitoring
of Programme Director’s line managed staff submission of monthly reconcilers
and ensuring operational budget requests submissions and approvals on time.
6.
Assist
in the preparation and submission of
projects monthly and quarterly reports, project evaluation.
7.
Assist
in maintaining programme calendar, ensuring it is being a living document,
through close communication with programme unit/departments.
8.
Participate
in programme forums discussions and planning regarding strategic issues within
GPSEA.
9.
Provide
assistance to Programme Department in day to day operations/logistical needs
including arranging schedules, bookings of VCs, arranging travels (in
coordination with the country Admin), managing incoming and outgoing messages,
filing of relevant data/records.
10.
Perform other job-related duties as requested
or assigned by the Programme Director.
Educational
Background & Fundamental Qualifications
Bachelor’s degree/ or at least a Diploma
or A level certification
Administration or related course
At least 5 years of relevant experience
in providing support to executive roles
Functional
Skills
·
Excellent communications skills in English (both
written and oral) and at least one of the major language spoken in the
Southeast Asian region
·
Strong documentation, writing and presentation skills
·
Proven excellent ability to prepare meeting minutes
and reports
·
Demonstrated ability in planning and organizing
meetings
·
Excellent computer skills including mastery of program
on database management and budget preparation
·
Ability to carry out budget forecasting and prepare
annual budget for Programme Department
·
Networking skills and ability to communicate with a
wide range of sectors and organizations
·
Proven record of keeping confidential information
·
Adapt at working with people of different cultures
·
Ability to work effectively in a team but also work
independently and unsupervised
Specific Work Environment
This
position requires the employee to have a flexible approach and the ability to
adapt and work in different and challenging work and cultural environments,
which may include flexible arrangements working in challenging field and
frontline work environments.
Committed
to non-violent direct action as a means of affecting change
Willingness
to work beyond normal working hours
Willingness
to travel
Organizational
Competencies
Professionalism: Knowledge
and/or experience in managing conduct and emotions in a way that represents the
values and realizes the objectives of the organization
Quality: Knowledge and/or experience in meeting and
surpassing requirements by setting high standards for the condition of outputs.
Teamwork
and Communication: Knowledge and/or experience in working with
others and presenting information, ideas and positions in a clear manner that
can easily be understood across diverse and multi-culture audiences.
THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS
POST
WORKING HOURS
Normal hours of work for full time
Employee will be forty (40) per week or (5) days in a week, at 8 hours per day
excluding an hour lunch break. This will be from Monday to Friday, between the
hours of 8:30 am to 6: 30 pm. Ordinary hours
of work may be varied as agreed between staff and the line managers.
LEAVE
A permanent employee will be entitled to the following leaves:
Annual Leave: 20 days
Parental Leave: As per labor laws
and Greenpeace policy
Long Service Leave: 2 months paid leave after 5 years of continuous
service
Compassionate leave:
maximum of 5 days for the death of significant others
SALARY
In determining salary offer for this position,
Greenpeace applies its Salary Grading Process, taking into consideration the
job description and applicant’s previous experience, and the organization’s
salary grade.
INSURANCE
Greenpeace provides health insurance and travel insurance to its employees.
Greenpeace provides health insurance and travel insurance to its employees.
LEARNING AND DEVELOPMENT
Greenpeace is committed to providing its employees
with learning and development opportunities to be able to perform its functions
more effectively. Through its mentoring
process and annual Performance Management System, staff’s development
objectives are identified and prioritized.
EQUAL EMPLOYMENT OPPORTUNITY
Greenpeace is committed to the principle of Equal
Employment Opportunity for all employees, regardless of sex, marital status,
nationality, religion, age, sexual orientation and any other characteristics
unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and
the appointment will be on the basis of applicant’s merits and abilities.
HR POLICIES AND PROCEDURE
Greenpeace
management and staff are given guidance on the implications of the equal
opportunities policy. Policies and procedures are reviewed to review and adapt
current practices to promote equality of opportunity. Other organizational
policies and procedures will be fully discussed to the successful applicant.
APPLICATION GUIDELINES
Interested
candidates are invited to write Letter of Introduction, explaining why you are
qualified for the position and why you want to work for Greenpeace, fill-up the
attached Application Form which you can download from HERE
and email to:
Deadline for Applications:
June 23, 2015
We regret that we shall be unable to acknowledge
receipt of the form but should you wish to confirm that we have received your application,
please call our office at tel. +62215212552
As we receive a large number of applicants for our
advertised vacancies, we are unable to respond to those applicants who have not
been shortlisted and we apologize for this in advance. If you do not hear from us within two weeks
of the closing date, please assume that you have not been shortlisted.
GUIDANCE IN COMPLETING YOUR APPLICATION FORM
1.
Read the recruitment pack carefully before
completing your application form. The recruitment
pack contains information about Greenpeace, about the job you are applying for,
and brief information on employment conditions.
2.
Complete all items
in the application form. Remember that this will be our basis for shortlisting
candidates. Curriculum Vitae (CVs) will not be
accepted.
3.
Make sure you email
the form to the correct email address (jobs.id@greenpeace.org), addressed to the HR Department, and ensure
that your application form arrives before the closing date. Application forms received after the closing
date will not be accepted.
4.
If you have
questions, kindly email jobs.id@greenpeace.org.
Thank you and we look forward to receiving your
application letter and completed application form.
--
Jobs Application Desk
Greenpeace Southeast Asia - Indonesia
Greenpeace Southeast Asia - Indonesia
