TERMS OF REFERENCE
CTI-CFF Regional Secretariat
Consultancy as Communications Specialist
Background
The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF) is a multilateral partnership of six countries working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change and marine biodiversity. There is broad scientific consensus that the Coral Triangle represents a global epicenter of marine life abundance and diversity. Spanning only 1.6% of the planet’s oceans, the Coral Triangle region is home to is home to the highest coral diversity in the world with 600 corals or 76% of the world’s known coral species. It contains the highest reef fish diversity on the planet with 2,500 or 37% of the world’s reef fish species concentrated in the area.
CTI-CFF Regional Secretariat
Consultancy as Communications Specialist
Background
The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF) is a multilateral partnership of six countries working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change and marine biodiversity. There is broad scientific consensus that the Coral Triangle represents a global epicenter of marine life abundance and diversity. Spanning only 1.6% of the planet’s oceans, the Coral Triangle region is home to is home to the highest coral diversity in the world with 600 corals or 76% of the world’s known coral species. It contains the highest reef fish diversity on the planet with 2,500 or 37% of the world’s reef fish species concentrated in the area.
It also a spawning and nursery ground for six species of threatened marine turtles, endangered fish and cetaceans such as tuna and blue whales. These unparalleled marine and coastal living resources provide significant benefits to the approximately 363 million people who reside in the Coral Triangle, as well as billions more outside the region. As a source of food, income and protection from severe weather events, the ongoing health of these ecosystems is critical.
The CTI-CFF Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle countries - Indonesia, Malaysia, Papua New Guinea Philippines, Solomon Islands and Timor-Leste. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI-CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI-CFF official functions such as the annual CTI-CFF Senior Officials Meetings and the bi-annual CTI-CFF Ministerial Meetings.
Job Mission
Manage and coordinate all aspects of communications for the Coral Triangle Initiative on Coral Reefs, Fisheries and Food Security (CTI-CFF) Regional Secretariat.
Job Illustration
The Communications Specialist is mainly responsible for:
- Executing and updating the CTI-CFF communications strategy;
- Regularly promoting CTI-CFF’s work to relevant stakeholders and audiences using a variety of communications tools, activities, and channels;
- Engaging with the media to cover CTI-CFF-relevant activities and events;
- Arranging press conferences for the CTI-CFF as and when needed;
- Developing and disseminating CTI-CFF-centric press releases, updates, and announcements using a variety of communications avenues;
- Managing the regular development and distribution of the CTI-CFF newsletter and managing its contents;
- Leading the coordination and or implementation of CTI-CFF Coral Triangle Day celebration;
- Managing the communication, information and media relation aspects of all CTI-CFF meetings such as Local Government Network Meeting, 4th Regional Business Forum, Senior Officials Meeting, Ministerial Meeting, Leaders Informal Gathering, Technical Working Groups Meeting and other regional and selected national meeting
- Leading the coordination and or implementation of all CTI-CFF-related campaigns;
- Managing the production and dissemination of communications materials (e.g., publications, factsheets, videos, photos, etc.) to help promote the CTI-CFF;
- Safeguarding the CTI-CFF brand and ensuring that it is used properly across all communications outputs including those by CTI-CFF partners;
- Coordinating with all other Coral Triangle partners’ communications staff for joint activities.
- Overseeing the CTI-CFF website through:
· administering the frontend web development using HTML, CSS, and JavaScript;
· implementing and extending web-based content management systems, developing interactive website back-ends using server-side technologies such as ASP.NET or PHP;
· producing and updating material as content of CTI-CFF website, Facebook, Twitters and other communications channels.
Expected Outputs
- Well-executed CTI-CFF communications strategy
- Regular, high-quality communications outputs, tools, and activities that promote the CTI-CFF
Coordination and Reporting
The Communications Specialist will report directly to the Coordinator of CTI-CFF Regional Secretariat in the daily implementation and completion of the services and deliverables outlined in TOR.
Job Environment and Mobility Requirement
- The Communications Specialist will be based at the permanent Regional Secretariat office in Manado. However, while the permanent Regional Secretariat Office in Manado is being prepared to be ready for occupation, the Communication Specialist will temporarily be based at the Regional Secretariat Office at the Ministry of Marine Affairs and Fisheries in Jakarta for about 2 to 3 months.
- When the permanent Regional Secretariat office in Manado is ready for occupation, the Communication Specialist shall relocate from her/his temporary base in Jakarta to her/his permanent base in Manado until the completion of consultancy work as stipulated in the contract.
Competency Requirement
- Communications management
- Media relations
- Event management
- Experience with frontend web development using HTML, CSS, and JavaScript
- Experience implementing and extending web-based content management systems
- Proven skill in developing interactive website back-ends using server-side technologies such as ASP.NET or PHP
- Solid understanding of SQL and relational database concepts and a strong ability to integrate them into interactive web applications
- Familiarity with image editing tools such as Adobe Photoshop
- Understanding of common web security issues such as SQL injection, cross-site scripting (XSS) and cross-site request forgery (CSRF)
- Ability to work independently as well as part of a team
- Strong interpersonal and communications skills
- Excellent spoken and written English
- Constant attention to customer service.
Period of Performance and Level of Effort
- Start: Immediate
- End: 1 (one) year after the contract signing
- Level of Effort: 40 hours per week
Consultant’s Allowance
Relocation, accommodation and transportation allowance will be provided
Submission of Application
- Application letter and updated CV should be sent to arukma@cticff.org
- Please fill the “subject” column of the emails in this format “<Communication Specialist>-<your name>”.
- Closing date for application is 8 May 2015
The CTI-CFF Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle countries - Indonesia, Malaysia, Papua New Guinea Philippines, Solomon Islands and Timor-Leste. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI-CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI-CFF official functions such as the annual CTI-CFF Senior Officials Meetings and the bi-annual CTI-CFF Ministerial Meetings.
Job Mission
Manage and coordinate all aspects of communications for the Coral Triangle Initiative on Coral Reefs, Fisheries and Food Security (CTI-CFF) Regional Secretariat.
Job Illustration
The Communications Specialist is mainly responsible for:
- Executing and updating the CTI-CFF communications strategy;
- Regularly promoting CTI-CFF’s work to relevant stakeholders and audiences using a variety of communications tools, activities, and channels;
- Engaging with the media to cover CTI-CFF-relevant activities and events;
- Arranging press conferences for the CTI-CFF as and when needed;
- Developing and disseminating CTI-CFF-centric press releases, updates, and announcements using a variety of communications avenues;
- Managing the regular development and distribution of the CTI-CFF newsletter and managing its contents;
- Leading the coordination and or implementation of CTI-CFF Coral Triangle Day celebration;
- Managing the communication, information and media relation aspects of all CTI-CFF meetings such as Local Government Network Meeting, 4th Regional Business Forum, Senior Officials Meeting, Ministerial Meeting, Leaders Informal Gathering, Technical Working Groups Meeting and other regional and selected national meeting
- Leading the coordination and or implementation of all CTI-CFF-related campaigns;
- Managing the production and dissemination of communications materials (e.g., publications, factsheets, videos, photos, etc.) to help promote the CTI-CFF;
- Safeguarding the CTI-CFF brand and ensuring that it is used properly across all communications outputs including those by CTI-CFF partners;
- Coordinating with all other Coral Triangle partners’ communications staff for joint activities.
- Overseeing the CTI-CFF website through:
· administering the frontend web development using HTML, CSS, and JavaScript;
· implementing and extending web-based content management systems, developing interactive website back-ends using server-side technologies such as ASP.NET or PHP;
· producing and updating material as content of CTI-CFF website, Facebook, Twitters and other communications channels.
Expected Outputs
- Well-executed CTI-CFF communications strategy
- Regular, high-quality communications outputs, tools, and activities that promote the CTI-CFF
Coordination and Reporting
The Communications Specialist will report directly to the Coordinator of CTI-CFF Regional Secretariat in the daily implementation and completion of the services and deliverables outlined in TOR.
Job Environment and Mobility Requirement
- The Communications Specialist will be based at the permanent Regional Secretariat office in Manado. However, while the permanent Regional Secretariat Office in Manado is being prepared to be ready for occupation, the Communication Specialist will temporarily be based at the Regional Secretariat Office at the Ministry of Marine Affairs and Fisheries in Jakarta for about 2 to 3 months.
- When the permanent Regional Secretariat office in Manado is ready for occupation, the Communication Specialist shall relocate from her/his temporary base in Jakarta to her/his permanent base in Manado until the completion of consultancy work as stipulated in the contract.
Competency Requirement
- Communications management
- Media relations
- Event management
- Experience with frontend web development using HTML, CSS, and JavaScript
- Experience implementing and extending web-based content management systems
- Proven skill in developing interactive website back-ends using server-side technologies such as ASP.NET or PHP
- Solid understanding of SQL and relational database concepts and a strong ability to integrate them into interactive web applications
- Familiarity with image editing tools such as Adobe Photoshop
- Understanding of common web security issues such as SQL injection, cross-site scripting (XSS) and cross-site request forgery (CSRF)
- Ability to work independently as well as part of a team
- Strong interpersonal and communications skills
- Excellent spoken and written English
- Constant attention to customer service.
Period of Performance and Level of Effort
- Start: Immediate
- End: 1 (one) year after the contract signing
- Level of Effort: 40 hours per week
Consultant’s Allowance
Relocation, accommodation and transportation allowance will be provided
Submission of Application
- Application letter and updated CV should be sent to arukma@cticff.org
- Please fill the “subject” column of the emails in this format “<Communication Specialist>-<your name>”.
- Closing date for application is 8 May 2015
