Term of Reference
Evaluation
of Implementation of the Bureaucracy Reform Roadmaps in the 4 Piloted Local
Governments
GIZ-TRANSFORMASI Project
Languages Required: Indonesia
Duration of
Contract: 30 work days
Working Period: May - June 2015 (two months)
Background
The
TRANSFORMASI Programme
The GIZ
Programme “Transforming Administration – Strengthening Innovation –
TRANSFORMASI” has the objective to foster a more effective, efficient, accountable and citizen-oriented public
administration. Main partner of the programme is the Ministry for State
Apparatus and Bureaucracy Reform (KempanRB). Other implementing partners are
the Ministry of Home Affairs (MoHA), the National Institute for Public
Administration (LAN), the Ministry of Finance (MoF), the National Civil Service
Agency (BKN) and the Directorate for State Apparatus of the National Planning
Agency (Bappenas).
- Strengthening BR Architecture and mainstreaming of BR reform to ensure its sustainability: Strengthening KempanRB to become an integrated and coherent “national hub for reforms”
- Supporting Selected BR Programs: Assisting main actors in designing, and implementing key HR policies further
- Fiscal Impact of Selected BR Programs: Supporting main actors in basing policy on sound impact assessment
- Ensuring Citizen-Orientation of BR-reform: Ensuring BR is targeting citizens’ needs; feeding main ideas back into priority actions and planning (mainstreaming)
- Subnational Innovation Hub: Assisting in identifying innovations – through dialogue fora/research - and feedback into reform design
The approach of the programme is to focus on
knowledge management and create feedback loops that assure adaptation of
policies, concepts and approaches based on feedback from the implementation
level.
The Assignment
- Aiming to accelerate implementation of BR at the local governments (LGs), from 2013-2014 KempanRB with GIZ supports has assisted some LGs to develop their respective roadmaps for BR implementation. Those pilot LGs include Banyuwangi of East Java, Serdang Bedagai of North Sumatera, Kutai Kartanegara of East Kalimantan, and Tarakan of North Kalimantan.
- Through the roadmaps, these 4 (four) LGs outlined key areas where reforms were intended and actions they committed to achieve the intended changes/reforms. Among those actions are those classified as the quick wins.
- After more than 2 years’ implementation, KempanRB views it is now time to monitor and evaluate progresses that have been made in those respective pilot LGs including capturing their best practices and lesson learned. The evaluation will also recommend how and in what areas KempanRB and GIZ’ next supports will be needed to help those pilot LGs progress further, including in the efforts to involve CSOs/citizens in the BR initiatives.
- The evaluation will also test and gives feedback into the existing KempanRB’s instruments intended to guide an external evaluation for the BR implementation stipulated under annex 3 of Permenpan No. 14 of 2014.
- To undertake this evaluation, KEMPANRB requests GIZ-Transformasi’s supports for hiring an evaluation consultant.
Objectives
of the Evaluation
- To identify progresses made for the overall implementation of BR roadmaps in those 4 piloted LGs.
- To identify progresses in the actions classified as the quick wins in those 4 piloted LGs.
- To capture best practices and lesson learned from BR implementation at the local levels.
- To develop recommendation how and in what areas KempanRB and GIZ’ next supports will be needed to help those pilot LGs progress further, including in the efforts to involve CSOs/citizens in the BR initiatives.
- To feedback the national policies/instruments aimed to accelerate the planning, implementation, and monitoring and evaluation of BR at local levels.
- To test and give feedback into the existing KempanRB’s instruments intended to guide an external evaluation for the BR implementation.
Objective
of the Assignment:
The consultant shall help the GIZ Transformasi in close coordination
with Assistant Deputy of BR of the Ministry of State Administration and BR develop
a suitable evaluation instruments and plans, collect data in accordance with
the instruments, generate and analyse the findings and propose action oriented recommendations.
The evaluation results will be used by GIZ Transformasi and KemenPAN as
a basis to select which districts among those being evaluated will be further
supported, and how and in what areas KempanRB and GIZ’ next supports will be
needed.
In developing the evaluation instrument, the
consultant shall refer to the KemenpanRB’s instrument on external evaluation
for the BR implementation as stipulated under annex 3 of Permenpan No. 14 of
2014, assess its adequateness as an instrument for the external evaluation on
BR, give inputs to KemenpanRB for its necessary revision, and proposes newly
modified instrument to be used for this evaluation.
The results from the evaluation
instrument exercises will be used by KemenPAN RB as a basis to propose if necessary revision
for the Permenpan No. 14 of
2014 on external
evaluation for the BR implementation.
Evaluation
Questions
The consultant will work to develop list of
questions that will help generate information that are needed.
Recommendations, Lessons Learned and Best Practices.
Based on the findings of the evaluation,
the consultant shall support the GIZ Transfromasi and its counterparts at
KempanRB to develop key recommendations on actions need to be taken by the local
governments in those evaluated districts as to improve and accelerate the BR
implementation and results that are more citizen oriented, identify areas where
CSOs’ involvement are possible to bring added value and supports are needed
from central government especially KempanRB and international agencies
especially GIZ including how the BR instruments
developed by KempanRB can be further improved.
Based on the findings of the evaluation,
the consultant shall also develop lessons that can be
learned from the BR implementation
at the local levels and idea to improve performance, result and effectiveness of the BR
agenda implementation in the future especially at the sub-national levels.
Stakeholders
Consultation and Field Visits
The
evaluation will be conducted in the participatory
manner in which key stakeholders at KempanRB and at the evaluated districts
will be consulted during any key phases of the evaluation. These phases will include:
1. Preparation:
development of evaluation instruments (scope, methodology, questionairs etc).
2. Implementation:
data collection and verification.
3. Reporting:
development of findings, recommendation and lesson learned.
4. Utilization:
development of action plans, facilitation of BR learning and policy dialogues
based on the evaluation.
The evaluator is therefore expected to in close coordination with
GIZ Transformasi and KempanRB hold field visits to the evaluated districts, and organize the
stakeholders’ consultation workshops in there.
The consultations should include the following stakeholders: 1) member
of the BR teams in the evaluated districts or the team equivalent to it, (2)
users of the public services/beneficiaries, and 3) representatives from
relevant CSOs.
The consultant may use questionnaires to collect primary data from
beneficiaries, stakeholders, key informants, and or expert. The data can also
be collected through direct observation, interviews, focus group, and case
studies.
Presentation
of Results, Reporting and Final Submission
The final report of
the evaluation shall be well drafted that adequately outlining the methodology
pursued and main findings of the evaluation, including lessons learned and
recommendations for actions. The findings should be
presented as factual statements based on an analysis of the data. The conclusions should be comprehensive and balanced, and highlight the strengths,
weakness of the BR implementation in those evaluated districts. Additionally,
the report should provide practical,
feasible recommendations and should include discussion on lessons learned based on the evaluation.
The findings of the
evaluation will be presented by the evaluator to KempanRB and GIZ team, to the
BR teams in the evaluated districts, and to the KempanRB and/or GIZ organized
workshop on the BR learning and recommendation. KempanRB and GIZ will provide
feedbacks and the evaluator will integrate inputs to the report and submit the
final evaluation report. The final report will be submitted to GIZ on the date
agreed.
Expected Outputs/ Deliverables
The evaluator must develop
and undertake activities needed to produce at the minimum the following outputs:
·
Evaluation design and work plans: A report on the
evaluation design, method, work plans prepared by the evaluator should be
endorsed by the KempanRB and GIZ team before going into the full fledged data
collection exercise
·
Draft Evaluation report: a report on the findings, lesson
learned and proposed recommendations.
·
Final evaluation report: a report on verified
findings, lesson learned and agreed recommendations that incorporate comments
and inputs from relevant stakeholders.
Submit the expected written outputs above in printed and soft versions;
MS Word (.doc) format including power point presentation when necessary.
Reporting
Format
The consultant should submit the report in
accordance with the GIZ format. Review/approval time required to review/approve
produced outputs prior to authorizing payments.The KempanRB and GIZ team will
review the draft of all reports to ensure that they all meet the required
quality criteria.
Qualification
of Consultant
The consultant should posses the following qualifications:
- Education: Minimum of Bachelor degree in related fields.
·
Familiarity with
monitoring and evaluation techniques including in-depth interview; focus group
discussion and participatory information collection techniques;
·
Strong analytical
skills;
·
Experiences in working with
government agencies (central and local), civil society organizations and international
organizations;
·
Experiences in monitoring
and evaluation
of the development
project in Indonesia; familiarity on issues related to Bureaucracy
and public administration reform, public policy or decentralization issues will be an asset;
·
Good interpersonal
and cross-cultural communication skills;
·
Ability to work
efficiently and independently with strong delivery orientation and
commitment to bring additional value
to the works of the GIZ
Transformation team at
Sub-national levels.
Those qualified and interested are
cordially invited to join the bidding for this assignment by submitting to us a
proposal that explains (1) why you are the most suitable person for the work,
(2) the work plan and time frame to conduct the assignment and (3) your
financial proposal on how much you need to produce the intended deliverable
outputs. When submitting the proposal, please kindly also enclose your
latest CV to the proposal you will send.
Proposal should be
submitted to Anis Hamim (Mr.), Senior
Advisor of BR Architecture, Planning and Monitoring of GIZ Transformasi Project at anis.hamim@giz.de or didi.prayitno@giz.de at no later than Friday,
11 April 2015, COB (Jakarta Local Time).
