JOB VACANCY
ChildFund is an international child focused development agency
working in 33 countries to create lasting and meaningful change in the lives of
more than 10.5 million vulnerable, deprived and excluded children, families and
communities, regardless of race, creed, gender or national origin. In Indonesia
ChildFund has been operating for 34 years since 1973, in areas where the need
is the greatest and currently reaches out to 900,000 children and family
members in partnership with 50 local NGOs spread across 8 provinces.
ChildFund Indonesia is currently seeking:
Position : IT & Logistcs Officer (Position
Code: ITLO)
Reporting to : Country HR & Operations Manager
Based in : Jakarta
Summary
Responsible for
coordination of the National office Information Technology Management
activities in the areas of computers and network administration, IT technical
backup, disaster prevention and data management.
Responsible for the overal logistics in National office.
Key Responsibilities
- Establishes strategic and operational plans for IT management of the NO; analyzes the IT needs of the organization to recommend and introduce technically appropriate solutions for attainment of the organization’s performance objectives.
- Ensures that all IT Systems implementations are in line with the standards of ChildFund; evaluates and introduces new technologies and assists in the preparation of specifications and contextualized standards for the purchases and use of IT equipments and facilities.
- Ensures the proper functioning of PCs, servers, workstations, networks and all other IT resources in the office; provides the required technical support to the departments for smooth functionality of the business critical IT systems including Lincs, FIT, Cedar, The Hub, E-mails, shared files, other IT applications.
- Manages software; antivirus, server/computer operating systems, applications, organization’s e-mail systems to ensure they are kept updated and in accordance with the ChildFund’s IT policies and procedures.
- Aligns the NO IT risk management system with the NO enterprise wide risk management by ensuring the full disaster recovery procedure is implemented and maintained at all times; including the offsite Backup system for the purpose of safe guarding data. Ensures the compliance of IT use policy is adhered to by all staff at all times.
Logistics
- Receiving goods following purchases, and ensuring the receiving complies with the Purchasing Manual of ChildFund (eg. PO, Delivery Order, etc).
- Issuing a Receiving Report following a delivery by vendors.
- Distribute goods following requests from Country Manager HR & Ops to zonal offices/partners, and ensuring the distribution complies with Childfund prevailing policy (Delivery Note, etc)
- Responsible for all movements of assets in and out of Office; coordinate the safe arrival of assets in its destination (e.g. other NO, program, partners);
- Responsible for assets inventory following ChildFund policy and procedure, ensuring that inventory labels are maintained on all ChildFund equipment, maintain database of all assests and inventory, both for NO and Zonal offices,
- Conducting regular inventory check on all assets and inventory of ChildFund Indonesia, following the prevailing policy & procedure of ChildFund.
Warehousing
- Establish secure and appropriate warehousing and the correct storage of the materials, both in the emergency response programme base and in the field.
- Establish and ensure the maintenance of stock record systems and procedures for stock movements.
Transport
- Organise appropriate transport mechanisms for the movement of the materials to and from field sites, with regard to efficiency, cost and security.
Qualifications and experience
- 5 years experience in working in the human services or social services and/or with a non profit agency, preferably community organization
- Developed proficiency in LAN, office software applications
- Demonstrated experience with the design, implementation, of IT management system
- Acquired knowledge of Microsoft Windows System (Microsoft Windows KP Professional, Microsoft Windows 2003 server and Microsoft SQL Server)
- Outstanding written and oral communication skills in English; fluency in a local language highly preferred
- Bachelor’s preferably in IT, Computer Science, or equivalent relevant work experience; Microsoft certifications desirable
This position is opened for Indonesian
national only.
ChildFund requires electronic lodgment of
applications.
To apply, please click on
the following link: HERE (and look for career
opportunities/International Operations/IT&Logistic Officer -Indonesia)
Deadline for lodging applications: 12 January
2015
