Position: Jakarta Finance Officer
Employment Location: Jakarta Indonesia
Department: Jakarta Representative Office (JRO)
Reporting to: Chief of Representative of Office
Responsible to: DSSI Operation Manager
Summary of Position:
The Jakarta
Finance Officer provides the senior position within the Finance Section
and therefore will provide leadership and strategic management advice
to the senior leadership team on financial resource planning,
implementation of policy and fraud monitoring in order to ensure
strategies are aligned and responsive to evolving changes and
operational priorities. You will play an active role in enforcing a
strict control environment to limit risk and provide accurate and timely
reporting to both the Jakarta and Head office.
The
Jakarta Finance Officer is required to deliver a high standard of work
in line with company, contractual, legislative regulations for all
projects and programs that are delivered by the Jakarta Representative
Office and other affiliated sites.
The
Jakarta Finance Officer will be expected to perform a gambit of
financial duties such as; accounts receivable, accounts payable,
taxation, petty cash and reimbursement programs, administer
salary and payroll requirements, budgeting and process control. The
role will also have a subsidiary requirement to provide support to the
DSSI Program for daily financial transactions and reporting.
Within
the context of this position is the requirement for this role to
perform other duties, as may be required, to ensure all mandated
services are delivered as per the scope of the contract.
Core Duties and Responsibilities:
- Manage the Jakarta Regional Office and DSSI finance requirements ensuring compliance with taxation legislation, statutory authority and audit requirements;
- Provide monthly financial and billing reports across all activities of the company;
- Maintain integrity of software accounting system;
- Provide timely advice and technical support on finance issues;
- Audit financial activities and report any inconsistencies of company accounts and activities;
- Manage foreign exchange requirements and risks;
- Assist in the preparation of project budgets and financial plans for the Jakarta office and associated programs;
- Supervise, administer and monitor DSSI financial processes;
- Implement and maintain standard practices in finance procedures;
- Assist all departments in preparation of capital and operating budgets;
- Prepare and submit all monthly taxation requirements on behalf of JRO;
- Ensure accurate recording of all job codes, chart of accounts and general ledger allocations;
- Prepare and submit the fortnightly request for funds;
- Reconcile and report monthly against all bank accounts held against JRO;
- Prepare both end of year financial reports as required by the Indonesian Taxation Department and HKL Head Office;
- Ensure correct calculation and on time submission of income tax and Jamsostek payments for all JRO staff;
- Ensure business continuity systems and fraud procedures are in place to minimise risk of financial loss; and
- Adhere to health, safety and security procedures.
Communication and Reporting Requirements:
- Reporting to the Chief of Representative Office and the HKL Chief Financial Officer on all financial matters;
- Reporting to the DSSI Operations Manager on matters pertaining to the DSSI program;
- Providing supervision over all JRO staff employed in financial role;
- Ensure maintenance of a good professional working relationship with suppliers and other stakeholders;
- Produce regular detailed and accurate financial reports as required;
- Adhere to company’s policies and procedures;
- Promote a quality culture and identify areas for improvement;
- Report non-conformances; and
- Implement continuous improvement systems and processes.
- University Degree or Diploma in Accounting or finance experience at a high level in the Financial field;
- High level of competency in the use of MYOB;
- Experience in the efficient management of book keeping systems and finance staff;
- High level of understanding with the Indonesian taxation and compliance laws;
- High level of verbal and written English communication skills;
- Have the ability to quickly analyse problems or opportunities and make timely and decisive recommendations and issue clear directions;
- Must be an effective team member and set a high professional standard to colleagues by complying strictly with company policies and procedures; and
- A strong commitment to the company’s mission and values.
Please clearly indicate " Jakarta Finance Officer "
on your application (which should include: CV with photo and names plus
contact details of three referees ) and submit it to e-mail address :hrhklogistics@yahoo.com
Only short-listed candidates will be contacted. The last date for receiving the applications is
December 19, 2014.
