KINERJA
Project, a local governance program funded by USAID focusing on providing
service delivery in the areas education, health and economic services is
currently looking for Administrative Assistants according to the scope of work
below.
Interested candidates are invited to submit their applications to dsiregar@kinerja.or.id not later than 21 December 2014 indicating the reference subject. All
candidates are requested to specify their availability date in the application
letter. Please note that only short-listed candidates will be contacted.
Duration of Project: Anticipated dates—late 2014 to August 31, 2015
Position: Admin Assistant (2 positions)
Duty Station : Jayapura
General Description of Position:
This position will provide administrative support to the project on a day-to-day basis, covering the areas of grants administration, procurement, HR and general administration.
This position will provide administrative support to the project on a day-to-day basis, covering the areas of grants administration, procurement, HR and general administration.
Duties and Responsibilities:
This position will report to the Papua Program Manager.
- In coordination with the Papua Program Manager designs, sets-up, and monitors incoming and outgoing mails, faxes, phone calls, and other correspondences. The system will be designed to be able to capture, store, and retrieve these type of information in a timely manner;
- Provides a cordial and responsive written and verbal communication service to both external and internal KINERJA clients for program and administrative matters;
- Ensures that appropriate letter-heads, logos, and stationary types are used for different level of correspondence. Understanding RTI and USAID trademark requirements are essential for this work;
- Prepares letter in both Indonesia and English for different level clients in an effective and efficient manner;
- Assists designated senior level advisors in their daily correspondences and administrative duties;
- Effectively coordinates other work assignments with relevant administrative staff;
- Assists in preparing and recording minutes for meetings;
- Assists in preparing travel arrangement (flight/lodging) for all staff during their plan to visit provincial/districts;
- Signs goods receipt notices for goods received by the project from vendors; inspects quantity and quality of goods received;
- Responsible for petty cash management in Jakarta office; prepares petty cash vouchers for approval before making payments; compiles required petty cash ledgers and reports
This position will report to the Papua Program Manager.
Key Qualifications
- Minimum S-1 or bachelor degree with at least 3 year work experience
- Computer skill in Microsoft Office: MS Word, Excel, Power Point
- Excellent communication skills in Bahasa Indonesia and English
- Good time and work management
- Independent, able to take initiative
- Experience in office administration.
- Ability and willing to work independently and as a team member in Project and RTI Indonesia.
- Ability to appreciate international diversity and to establish effective working relationships with international clients.
