PLAN INDONESIA Vacancy: Urban DRR Project Supervisor, Jakarta

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.

Due to organizational new structure,  Plan Indonesia is looking for a dynamic Indonesian national to fill the position of:

Urban DRR Project Supervisor  ( Jakarta )

Responsibilities :

• Leading capacity development of implementing partner and DRR team of Plan Indonesia  in  understanding Youth in Action for Urban Disaster Risk Reduction project to implementing partners. 
• Support and provide technical assistance on Youth in Action for Urban Disaster Risk Reduction project to implementing partners.
• Support in monitoring and evaluation of project implementation in coordination with National DRR Project Manager, Monitoring Specialist at CO level.
• Coordination with DRR National Project Manager for preparation of the project implementation through organize start-up workshop, develop workplan, including develop project outline (PO) in PPM system.
• Close coordination with Urban Safe School Project Coordinator to ensure this project have synergy with implementation of urban safe school project.
• Coordination with communication team to ensure that all publications (IEC materials) which has developed by the local partner accordance with Plan communication protocol.
• Close coordination with Finance team to support project audit.
• Ensure the project is well implemented and meet donor requirement
• Ensures that all learning of the project implementation is documented and shared within Plan Indonesia as well as with implementing partners.
• Ensure the transmission of the image, ethics, strategy and working methodology of Plan Indonesia to the local partners, authorities and the community on the field.
• Represent Plan Indonesia in any district/province and national meeting relate with Urban DRR initiative and climate change adaptation as well as in network meetings.
• Responsible for the implementation of the goals determined for him/her in his/her personal IAP and of the stakes in the Job Profile.
• Responsibe to arrange/organize donor visit in coordination with implementing partner.

RESPONSIBILITIES AND TASK

• Increase the active participation and contributions of children and youth regarding  DRR and safety issues affecting vulnerable urban poor communities (30% of time)

Support and provide technical assistance to the local implementing partner to achieve all output  under result 1 through activities are as following:

• Conduct situation analysis and base line study (e.g. reviewing hazard maps, secondary data on poverty and vulnerability and validation through focus group discussion) to prioritize most vulnerable target city units (Kelurahan).
• Recruit core group of youth ambassadors from local schools, communities, grassroots groups.
• Conduct workshop for youth ambassadors on DRR and safety issues related to urban environment
• Conduct training for youth ambassadors on community participation and DRM methodology/tools 
• Support youth ambassadors to carry out youth-led participatory mapping and assessment of the project’s target areas to validate the finding of the base line study.
• Facilitate youth ambassadors to develop key messages and IEC materials for vulnerable urban poor communities
• Coach and support youth ambassadors to document disaster and safety risks/vulnerabilities of urban poor communities through multi-media such as video, photographs, news articles, and social media platforms
• Increase neighborhood and household capacity in disaster preparedness and safety promotion with a special focus on flood and fire hazards in urban contexts (30% of time).

Support and provide technical assistance to the local implementing partner to achieve all output  under result 2 through activities are as following :

• Organize neighbourhood meetings to introduce the project and present the issue of disaster and safety risks for urban communities and households
• Conduct community awareness raising campaigns using youth-developed IEC and multi-media materials
• Conduct a series of learning sessions for local children/youth and adults on DRR and safety issues affecting vulnerable urban poor neighbourhoods and households, including basic first aid, household preparedness planning, Government safety nets and insurance schemes
• Carry out a participatory Hazard, Vulnerability and Capacity assessment with children/youth and adults, especially the identification of and strategies for most vulnerable groups of young children, pregnant women, elders, and people with disabilities, and homeless 
• Establish and support implementation of neighbourhood early warning mechanism and child-centred disaster risk management plan, with a special focus on flood and household fires.
• Organize children/youth meetings to develop strategies for household preparedness plans and distribute basic household and safety preparedness kits
• Support children and youth to monitor their household’s preparedness and safety plans using a checklist
• Organize participatory flood evacuation and fire preparedness simulations at neighbourhood level
• Organize a series of youth-led community forums to share findings and recommendations with local disaster management authorities, fire department, school administration, small businesses and local corporations and then develop action plans.
• Support youth to participate, monitor, and document neighbourhood disaster management action planning and implementation process.

• Increase awareness and capacity of general public, local authorities, and decision makers on DRR and safety issues affecting vulnerable urban poor communities (30% of time)

Support and provide technical assistance to the local implementing partner to achieve all output  under result 3 through activities below:

• Conduct training for youth ambassadors for lobbying and advocacy 
• Conduct child/youth-focused research study on DRR and safety issues in vulnerable urban poor communities in Jakarta in collaboration with university and/or research institution
• Support for government to strengthen policy on Urban DRR
• Engage mass media channels and social media platforms to raise awareness among the general public on DRR and safety issues affecting vulnerable urban poor communities, especially most vulnerable groups 
• Organize a series of youth-led, city-wide events and campaigns to call public attention to DRR and safety issues affecting vulnerable urban poor communities, especially most vulnerable groups
• To arrange Annual Reflection Workshop
• Communication, Visibility and Documentation of project process, results, and lessons learned through consolidated information package  
• Participation in international/ regional workshop and conferences for disseminating and sharing of good practices and lessons learned
• Conduct end-of-project workshop for Jakarta metropolitan area officials, relevant city planning decision makers, and civil society to disseminate learnings from the project and findings/recommendations for DRR and safety issues affecting vulnerable urban poor communities, especially most vulnerable groups

• Project Management (10% of time) 
• Manages the activities and the achievement of outputs in the respective field
• Review the TOR and any relevant document on Urban DRR Project that been submitted by the local partner.
• Provide regularly update in PPM system related to the project implementation
• To prepare thematic quarterly, semester, and annual program reports for internal and External purpose (government, public) including reporting update as needed by Donor and Plan internally.
• Support Communication and PME department, in documenting of all related project  implementation and best practices. 
• Responsible for collecting data and information in coordination with National DRR Project Manager at CO level.
• Regularly monitoring to the local implementing partner including field monitoring to the targeted communities.
• Develop and review MER Plan of Urban DRR Project in collaboration with PME Team.
• Organize meeting/workshop with the local implementing partner to evaluate of project.
• Review the financial report that submitted by the local partner in coordination with DRR National Project Manager, Grant Accountant and Finance Manager.
• Prepare payment request, fund request and budget modification in coordination with Finance team, DRR National Project Manager, and Grant Accountant
• Prepare the contract agreement between Plan International and the local partner to implement Urban DRR Project.

COMPETENCY REQUIREMENTS:

• At least 3 years of DRR  experience with international NGOs or international organizations of which 2 years have been completed in the field; 
• Experience in project development (proposal writing, budget development, etc.);
• Financial and budgeting skills;
• Ability and willingness to undertake frequent travel;
• Ability to deploy at short notice;
• Excellent communication skills (verbal and written); strong negotiation and facilitation skills;
• Ability to work to tight deadlines, under pressure and to multi-task;
• Ability to work in insecure and difficult environments 
• Understand well on program cycle: planning, implementing, monitoring and evaluating development projects
• Commitment to child rights and CCCD implementation

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than November  4 2014  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.