Greenpeace Vacancy: Assistant for Global Project Leader of Indonesia Forest, Jakarta

Greenpeace, one of the world’s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity.  At the heart of Greenpeace’s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction.

Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.

Greenpeace is acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:

• Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
• Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
• Protecting the world's ancient forests and the animals, plants and people that depend on them.
• Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
• Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.

Greenpeace is present in 40 countries across Europe, the Americas, Asia, Africa and the Pacific.

To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.

For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.

Greenpeace in Southeast Asia

Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.

Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of five departments: Campaigns, Fundraising, Communications, Mass Mobilization and Organizational Support.  Currently, Greenpeace has more than a 140 staff across the region, excluding the direct dialogue fundraisers.

THE POST: ASSISTANT FOR GLOBAL PROJECT LEADER OF INDONESIA FOREST

                                   

Job Summary:

The purpose of the role is to provide administrative and organizational assistance to the Global Forests Campaign Project Leader (PL) as well as the campaign team in order to enable the effective functioning of the Forests campaign unit in accordance with the campaign strategy.  The role requires an individual with a professional, intelligent and proactive approach, capable of working with a high degree of autonomy, a positive attitude and extensive attention to detail.  The job also requires professional sensitivity as well as maturity in day-to-day dealings with stakeholders and colleagues. Ideally, the individual should have extensive professional experience in this or in a similar role.

Main Responsibilities: 

Project Leader (PL) Support

• Manage all matters relating to the administration of the PL’s agenda and obligations according to good business practice, to enable him to work efficiently and effectively.
• Organise travel and appointments for the PL, optimising use of time in a given location.
• Monitor and prioritize PL’s correspondence and initiate draft responses when needed.

      Campaign Support

• Arrange, co-ordinate and assist with all aspects of campaign meetings as directed, within budgetary constraints to enable efficient and effective delivery of meetings. Includes organizing venues, ensuring availability of meeting supplies, minute-taking and active follow-up on action points from meetings.
• Act as proofreader of documents, presentations, correspondence when necessary and do translations of documents from Bahasa to English and vice versa.
• Keep an inventory of campaign materials. Organize distribution of campaign materials.

Communication

• Act as first point of contact for internal and external queries/requests to the PL and keep informed of organisational developments in order to filter communication to the PL and the team.
• Respond to internal and external requests for information.  Ensure accurate and relevant campaign information is easily accessible.

      Administration

• Do the administration of mailing lists and ensure contact lists are updated.
•  Maintain a filing system.
• Ensure team’s time sheets are done in an accurate and timely manner.

COMPETENCY PROFILE

Qualifications

• At least a Diploma or A level Certification from an established educational centre 
• At least  5 years of relevant Executive Assistant support to more than one senior person 
• Positive attitude
• Has the ability to communicate to an international and national team in a clear and concise manner
• Able to work on own initiative and to have a solutions-orientated approach
• Demonstrates excellent oral and written communication skills in English and Bahasa 
• Has ability to initiate and compose own correspondence
• Maintains confidentiality and commits to the Greenpeace standard of excellence
• Prioritizes—a forward thinker 
• Ability to deal with stress and ambiguity
• Resilient, mature and has integrity, with a quietly strong, but not intimidating personality and should be able to take on neutral ground.
• Is a role model that colleagues can emulate
• Must be able to work on ad-hoc requests, flexible and has the ability to catch on fast.

      Organizational Competencies

• Professionalism
• Achievement                                                     
• Interpersonal Relationship 
• Knowledge Sharing 
• Values Diversity
• Innovation

THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST

WORKING HOURS

Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 9:00 am to 6: 00 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.

LEAVE

• A permanent employee will be entitled to the following leaves:
• Annual Leave: 20 days
• Parental Leave:  As per labor laws and Greenpeace policy
• Sabbatical leave: 2 months paid leave after 5 years of continuous service
• Compassionate leave: maximum of 5 days for the death of significant others

SALARY

In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.

INSURANCE
Greenpeace provides health insurance, life/PA/TPD and travel insurance to its employees.

LEARNING AND DEVELOPMENT

Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.

EQUAL EMPLOYMENT OPPORTUNITY

Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.

HR POLICIES AND PROCEDURE

Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.

Make sure you email the form to the correct email address (jobs.id@greenpeace.org), addressed to the HR Department.