EU - ASEAN COMPASS Vacancy: Account & Event Assistant (kindly assist to post this position) - Jakarta

 Job description: Accountant & Event Assistant

In the frame of the project entitled “Technical Cooperation for the EU-ASEAN Capacity Building Project for Monitoring Integration Progress and Statistics (EU-ASEAN COMPASS)”, Adetef, as leader of the implementing consortium with notably AETS Indo Pacific as partner, proposes one full time Accountant Assistant & Event Assistant job, to contribute to the management of project’s activities within the ASEAN region. The duration of the project is 48 months.

Responsibilities:

Employed by AETS, the Office Manager will work under the responsibility of AETS INDO PACIFIC representative and under the supervision of the Team Leader and of Adetef Project Manager & Project Officer.

To execute his/her duties, the Accountant Assistant & Event Assistant will work in close collaboration with one (1) Office Manager:

The Accountant Assistant & Event Assistant will:

• Support the Team Leader and the Office Manager in the administrative, organisational and logistical organisation of the activities:
• Coordination with the partner administrations – ASEAN Secretariat and ASEAN  Member Countries);
• Liaising with the EU Delegation in Jakarta as and when required.
• Organisation of the Experts missions in Jakarta and in the ASEAN region (agenda, interpretation, hotels..);
• Organisation of group meetings and study visits : travel and accommodation of the participants, assistance to experts and participants for visa requirement, recruitment of interpreters and translators, provision of necessary meeting room, equipment and staff);
• Managing Petty Cash and / or Incidental Expenses

For the organisation of activities within the CLMV countries, the Accountant & Event Assistant will work in close collaboration with the national Coordinators.

• Contribute to the financial reporting of the Project under the supervision of the Team Leader and in close relationship with the Adetef Project Manager & Officer. This concerns foremost:
• The follow-up of the timesheets of all experts of the project,
• The cash management, bank account management, verification and recording in the accounting system of all the expenses, compilation and analysis of the operation unit costs (including collection of the evidences).
• The financial planning and reporting in close relationship with the Adetef Project Manager & Officer: reconciliation of all transactions made for the incidental budget and subsequent monitoring through regular comparison of actual versus planned costs and will report on these to the Adetef Project Manager & Officer.

Perform any additional ad hoc tasks as required by the Team Leader and perform other related duties consistent within the job description and the post.

Profile of the Candidate:

• Formation level: University Degree in Economy, Management and/or Accounting
• An experience in international project management is preferable
• Fluent in English

Conditions:

• Job to be provided immediately
• Duration of the Contract: 48 months
• Place: Jakarta
• Available for travel in the region when needed

Please send your application letter, CV with three referees, available date and expected salary to:

Ms. Rahayu Savitri

Office Manager

Technical Cooperation for the EU-ASEAN Capacity Building Project Monitoring Integration Progress and Statistics (COMPASS)

Email: rahayu.savitri@gmail.com