Vacancy RTI International - SUM 2 Grants Manager & Grants Officer, Jakarta

RTI International is one of the world's leading research institutes, dedicated to improving the human condition by turning knowledge into practice. Our staff of more than 3,700 provides research and technical services to governments and businesses in more than 75 countries in the areas of health and pharmaceuticals, education and training, surveys and statistics, advanced technology, international development, economic and social policy, energy and the environment, and laboratory testing and chemical analysis.

 

SCALING UP FOR MOST-AT-RISK POPULATION 2 (SUM 2) is a USAID- funded program, which will provide technical  assistance in organizational performance required to scale-up effective, integrated HIV interventions that lead to substantial and measurable behavior change among Most-at Risk Populations (MARPs) in targeted locations in Indonesia.  The project is managed by Training Resources Group, Inc in partnership with RTI International.  The organizational performance topics include accountability, administration, advocacy, finance, governance, knowledge management, leadership, management, monitoring and evaluation, networking, partnership, policy development, resource mobilization, strategic planning and transparency.  SUM 2 will provide and monitor small grants to qualified civil society organizations to support the scale-up of integrated interventions in “hotspots” where there is a high concentration of one or more MARP and high-risk behavior is prevalent.  

RTI-SUM 2 is currently looking for highly qualified candidates to fill in the following positions to be based in Jakarta, Indonesia:

1. Grants Manager (1 position)
2. Grants Officer (1 position)

I. GRANTS MANAGER

 

Job Summary:

Under the direction of SUM II Finance and Administrative Officer, the grant manager is responsible for implementation of grants’ policies, protocols and procedures; and ensures the accuracy of sub-grantee budgets and financial reports.  Some site visits to sub-grantees for pre-award purposes and training are envisaged. She/He will work closely with SUM-II Jakarta office in reviewing the reasonableness of charges, budget compliance and other tasks associated with ensuring high standards of sub-grantee accountability. Under this contract, the Grants Manager will be an employee of RTI under the SUM II project.

Essential Duties and Responsibilities:

1. Assist SUM II Jakarta Office in grant development and ensure the application of grant policies, protocols, and procedures

• Familiarize SUM II project staff in implementing the grant’s policies, protocols, and, procedures
• Oversee sub-grantee financial monitoring, including collection of financial information and supporting documentation from sub-grantees; voucher verification; and cost allocation
• Train regional/provincial staff in all activities regarding managing sub-grantee awards.
• Assemble all financial documentation that will enable program staff to execute sub-grant agreements
• Ensure the timely transfer of funds to sub-grantees
• Assist the Finance and Administrative Officer with sub-grantee pre-award surveys
• Coordinate with the Senior Technical Officers to ensure budget items are in sync with sub-grantee activities
• Assist sub-grantees in preparing financial reports in compliance with USAID policy and standard
• Provide written and verbal feedback to sub-grantees on their financial reports
• Conduct financial close-out procedures upon grant termination
• Ensure sub-grantee expenditures concur with budget line items
• Assist Finance and Administrative Officer in preparing burn-rate reports, analysis of budget vs. work plan expenditures; and spending projections.
• Conduct any other related activities as determined by the Finance and Administrative Officer or Chief of Party

 

Minimum Required Qualifications:

1. BS with 10 years of experience or Master with 6 years of experience, in accounting or financial management;
2. Strong familiarity with USAID financial and contracting procedures;
3. At least ten years of relevant experience with an international NGO;
4. Strong adequate experience in grant management and sub grants awarding;
5. Excellent spreadsheet skills;
6. Familiarity with web-based accounting packages such as ACCPAC
7. Ability to communicate effectively in English

II. GRANTS OFFICER

 

Job Summary:

Under the direction of SUM II Grants Manager, the Grants Officer is responsible for implementation of grants’ policies, protocols and procedures; and ensures the accuracy of sub-grantee budgets and financial reports. Some site visits to sub-grantees for pre-award purposes and training are envisaged. She/He will work closely with SUM-II Jakarta office in reviewing the reasonableness of charges, budget compliance and other tasks associated with ensuring high standards of sub-grantee accountability. Under this contract, the Grants Officer will be an employee of RTI under the SUM II project.

Essential Duties and Responsibilities:

1. Assist SUM II Jakarta Office in grant development and ensure the application of grant policies, protocols, and procedures
2. Familiarize SUM II project staff in implementing the grant’s policies, protocols, and, procedures
3. Oversee sub-grantee financial monitoring, including collection of financial information and supporting documentation from sub-grantees; voucher verification; and cost allocation
4. Train regional/provincial staff in all activities regarding managing sub-grantee awards.
5. Assemble all financial documentation that will enable program staff to execute sub-grant agreements
6. Ensure the AP Aging not over than 60 days and timely transfer of funds to sub-grantees
7. Assist the Finance and Administrative Officer with sub-grantee pre-award surveys
8. Coordinate with the Senior Technical Officers to ensure budget items are in sync with sub-grantee activities
9. Assist sub-grantees in preparing financial reports in compliance with USAID policy and standard
10. Provide written and verbal feedback to sub-grantees on their financial reports
11. Conduct financial close-out procedures upon grant termination
12. Ensure sub-grantee expenditures concur with budget line items
13. Assist Finance and Grant Manager in preparing burn-rate reports, analysis of budget vs. work plan expenditures; and spending projections.
14. Establishing monitoring tools and filling softcopy and hardcopy grant documents
15. Conduct any other related activities as determined by the Finance and Administrative Officer or Chief of Party.
     
    Minimum Required Qualifications:

1. Recognized bachelor degree in accounting or financial management;
2. High level of familiarity with USAID financial and contracting procedures;
3. At least six years of relevant experience with an international NGO;
4. Previous experience in grant management;
5. Excellent spreadsheet skills;
6. Familiarity with web-based accounting packages and Quickbook is advantages
7. Ability to communicate effectively in English

 

Interested candidates should send the following documentations: Application letter and CV.

Please indicate the position you are applying for in the email subject, and submit the application by 1 August 2014 to: hr@rti-indomd.rti.org. 

 

RTI values equal employment opportunities. Only short listed candidates will be contacted.