IOM Vacancy: Project Assistant I (District Engagement Facilitator) - Banda Aceh

International Organization for Migration (IOM) Indonesia is looking for a Project Assistant I  (District Engagement Facilitator) according to the terms of reference below:

SVN/ID10/2014/045
Project Assistant I (District Engagement Facilitator)
General Service Staff, Grade 4
IDR 9,266,750,- per month
Aceh Selatan – Indonesia
Special All Inclusive Contract for 3 (three) months (will be considered as probation period), with the possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band:
Job family:
Organizational unit:
Band IV
Operation
DRR Project - IOM Banda Aceh
Reporting directly to
Government Liaison Assistant, in close coordination with District Engagement Facilitator Coordinator
Overall supervision by
Project Manager (PM)
Managerial responsibility
No

Organizational Context and ScopeEstablished in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
 
Under the direct supervision of the Government Liaison Assistant, and the overall supervision of Project Manager (PM), the Project Assistant I (District Engagement Facilitator) is based in district and will be responsible for facilitating and handling IOM Aceh liaison activities with government entities and other DRR stakeholders at various levels in the respective District.
 
Responsibilities and Accountabilities

•  Under the supervision of Government Liaison Assistant, build and maintain strong, collaborative relationships with humanitarian and development actors in the district, including government, multi-lateral organizations, NGOs, media, etc; 
• In close coordination with DRR Coordinator and Government Liaison Assistant,  identify and collect existing sub-national government regulations and policies as well as development plan pertaining to DRR and prepare abstracts and summaries as necessary; 
• Keep Government Liaison Assistant updated on the current local regulation/policies to ensure that the IOM Project is in line with those regulations/policies as well as seek opportunity for synergies with government planning to maintain sustainability of the project; 
• In close coordination with the rest of the district team initiate  advocacy and lobbying activities with various government departments at district, sub-district and village level to ensure their endorsement and participation in the project implementation especially in establishing district level Disaster Management Plan (RPB) and Resilient Village (Desa Tangguh); 
• Build and maintain liaison with government and relevant DRR stakeholders and platforms at district, sub-district and village level and facilitate bilateral or multi-lateral meetings at those level; 
• Regularly liaise, provide project updates and develop relationships with key government officials at district, sub-district and village level and ensure the government understanding and continued support there of; 
• Update Government Liaison Assistant on political matters and relevant discussions within local governments that may affect the project activities and advise relevant strategies to address and respond to local government priorities accordingly; 
• Actively participate in government coordination and development planning mechanism at various levels (district, sub-district, and village) to ensure that the Project stays in tune with local issues and development related to DRR and to encourage DRR mainstreaming into the government development priorities;
• Promote and raise awareness of IOM’s activities to all relevant DRR stakeholders at local level through various DRR awareness raising activities and dissemination of IEC materials engaging government, partners, stakeholders and the public at local level; 
• Assist in ensuring appropriate documentation of IOM activities through media initiatives (photos, human interest stories, documentaries, etc.);
• Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times;
• Perform such other duties as may be assigned

Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural(a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative and drives high levels of performance management; e)Plans work, anticipates risks, and sets goals within area of responsibility; f)Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.

Technical

• Good understanding of national and sub-national DRR system, framework and regulations. Strong coordination and facilitation skills.
• Demonstrated strong communication skills as well as interpersonal and public relation skills. Ability to prepare clear and concise reports.
• Existing network and demonstrated government relations and ability to mobilize government representatives to achieve results.
• Ability to prepare quick and concise reports. 
• Proficient in computer applications.

Education and Experience

• Indonesian National with good knowledge of, and experience in project implementation. 
• Minimum Diploma degree (D3), preferably in communication, political and social science, International Relation, or alternatively, combination of related education and professional experience. A university degree in any of these fields will be highly regarded. 
• At least four years of professional experience in liaison with various level of government entities, UN agencies, NGOs, and other stakeholders. 
• Thorough knowledge of government structures and development planning mechanism. Familiar with DRR issues and relevant government structures. 
• Hold a valid driving license for pick-up cars and needs to be able to drive.

LanguagesLanguage: Thorough knowledge of English and Bahasa Indonesia. Knowledge of  Local language is an advantage.
 
HOW TO APPLYInterested candidates are invited to send the application in ENGLISH, with:

• Cover letter, clearly specify suitability and availability date, 
• Complete the Personal History Form  which can be downloaded at the following link : HERE 
• Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit your application through jobstreet or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2014/045) as subject.  Only applicant who meet the above qualification will be short-listed.

The deadline for applications is 18 July 2014