VACANCY: Monitoring & Evaluation Specialist
Category : Program Management
Location : Jakarta, Indonesia
Job Type : Full-time
Reporting to : Chief of Party - PRESTASI
The Indonesian International Education Foundation (“IIEF”) is an Indonesian not-for-profit organization specializing in scholarship management and international education through the administration of international language tests and national professional certifications, and the management of numerous programs sponsored by various major international donor and funding organizations. IIEF (http://www.iief.or.id) is a local partner organization of the Institute of International Education (“IIE”), one of the world’s largest and most experienced international education and professional exchange organizations, based in New York (http://www.iie.org) .
Position Summary
Reporting directly to Chief of Party – PRESTASI, the Monitoring and Evaluation Specialist will be responsible in establishing and operationalizing a user friendly monitoring and evaluation capability, a project-level Performance Management Plan (PMP), to plan, manage, and document how performance data are collected and used. This Plan will include both USAID Standard Foreign Assistance indicators; indicators provided in the Statement of Work and customized indicators developed by the Contractor specifically for the project.
He/She will have the following specific duties and responsibilities:
· Responsible in the development of PMP and annual monitoring and evaluation plans and budgets as well as in the development of PRESTASI Annual Work Plan
· Responsible in the process of developing and presenting quarterly project progress reports to USAID and IIEF as well as Semi-Annual Performance Reports for USAID
· Responsible in monitoring and evaluation of the project as well as in setting up functional M & E systems
· Provide supporting for alumni association to develop and expand the alumni program, which may include follow-up workshops, supporting local community, service activities, refresher leadership and technical skills training, guided networking (among participants, GOI counterparts, individuals from private and public institutions)
· Provide technical assistance for Alumni Association in developing a program plan and facilitate networking among alumni and with other groups trained under project and/or trained by other donor organizations
· Provide technical assistance and mentoring to local organizations and liaising with employers, affiliated institutions, and training providers to maximize post training outcomes
· Review the alumni’s program, proposal and budget and monitor progress of program implementation
· Provide technical assistance for Alumni Specialist in monitoring & evaluation of Alumni’s program and in conducting studies and research to evaluate and assess the quality of the program's results
· Ensure that data required for demonstrating program impact and lessons learned is collected, analyzed and integrated into program monitoring and evaluation systems
· Monitor and data quality and flow, program activities, and progress related to impact and sustainability of innovative interventions
· Responsible in data collecting and management and be able to build the capacity of local institutions
· Oversee the collection of information and the documentation of progress towards results for all project activities
· Ensure adherence to technical quality and fulfillment of programmatic activities within the work plan and budget.
· Ensure that all reports are prepared on time for the review of the Chief of Party, and submitted to the donor in timely manner
· Preparation of the Terms of Reference (TOR), consultant and evaluation team selection, technical feedback on evaluations and budget oversight for evaluation for results
· Provision of evaluation feedback into policy/project/program design, including comments on various documents, as well as follow up on implementation of evaluation recommendations and ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations
· Responsible in providing analysis and timely reporting of information derived from the program
· Represent the project at all relevant M&E and other forums as requested as well as attends professional meetings as assigned
· Performs other duties as assigned
Requirements:
Education/Experience:
· Bachelor’s Degree required or Master’s Degree is an advantage
· A minimum of seven years of related experience at the national and/or international level in development program, scholarship program and program/project monitoring & evaluation preferably within a bilateral/multilateral development agency, including employment with a non-profit organization with a proven track record of success, at least 4 years of which must be in a similar capacity in the area of project management
· Professional technical knowledge/expertise in methodology of M&E, including theories, standards and models, quantitative/qualitative/mixed methods, validity/reliability testing of data, data analysis and interpretation
· Experience in program development, project management, monitoring and evaluation, financial management, capacity development and organizational development at least minimum three years experiences related with those matters
· Experience in monitoring and evaluation or aid programming with a background in the analysis of socio-economic issues and related development matters
· Hands-on experience in developing M&E framework, implementing M&E strategies, and liaising with project implementer from central and local government agencies, NGO/CSOs, and academics.
· Have a good networking with related stakeholders which included but not limited to GOI, universities, local and international NGOs/CSOs, think thank organization, media and private sector
· Experience of working in the field of reporting and monitoring to include experience in developing plans, tracking results, reporting to different stakeholders
· Experience in reviewing and developing program proposals, work plan and budgeting
Knowledge, Skills, and Abilities:
· Strong written communications skills, with particular emphasis and experience in news writing and persuasive writing
· Be able to work with diverse groups and engage in interpersonal contact with a wide variety of internal and external constituencies and have excellent people skill
· Team player, able to manage and work cooperatively with colleagues of different national and cultural backgrounds
· Proven record of attention to detail and work under pressure is required
· Have a strong leadership, initiative and creative person
· Excellent time management skills and have ability to be flexible in working hours and days.
· Strong oral communication skills, including demonstrated experience in public speaking.
· Ability to communicate effectively in oral and written communication in English and Bahasa Indonesia
· Strong knowledge in Microsoft Office Suites (Word, Excel, PPT, etc.)
· Experience with multimedia presentations, especially PowerPoint as well as familiar with social media tools
Work Environment
Essential functions are typically performed in an office setting with some travelling in various locations throughout Indonesia.
Send your resume and cover letter to recruitment@iief.or.id stating the position applied for in the subject by writing: PRESTASI-Monitoring & Evaluation Specialist (your name). No phone inquiries accepted. Only qualified candidates will be contacted. Closing date is June 20, 2014.
Category : Program Management
Location : Jakarta, Indonesia
Job Type : Full-time
Reporting to : Chief of Party - PRESTASI
The Indonesian International Education Foundation (“IIEF”) is an Indonesian not-for-profit organization specializing in scholarship management and international education through the administration of international language tests and national professional certifications, and the management of numerous programs sponsored by various major international donor and funding organizations. IIEF (http://www.iief.or.id) is a local partner organization of the Institute of International Education (“IIE”), one of the world’s largest and most experienced international education and professional exchange organizations, based in New York (http://www.iie.org) .
Position Summary
Reporting directly to Chief of Party – PRESTASI, the Monitoring and Evaluation Specialist will be responsible in establishing and operationalizing a user friendly monitoring and evaluation capability, a project-level Performance Management Plan (PMP), to plan, manage, and document how performance data are collected and used. This Plan will include both USAID Standard Foreign Assistance indicators; indicators provided in the Statement of Work and customized indicators developed by the Contractor specifically for the project.
He/She will have the following specific duties and responsibilities:
· Responsible in the development of PMP and annual monitoring and evaluation plans and budgets as well as in the development of PRESTASI Annual Work Plan
· Responsible in the process of developing and presenting quarterly project progress reports to USAID and IIEF as well as Semi-Annual Performance Reports for USAID
· Responsible in monitoring and evaluation of the project as well as in setting up functional M & E systems
· Provide supporting for alumni association to develop and expand the alumni program, which may include follow-up workshops, supporting local community, service activities, refresher leadership and technical skills training, guided networking (among participants, GOI counterparts, individuals from private and public institutions)
· Provide technical assistance for Alumni Association in developing a program plan and facilitate networking among alumni and with other groups trained under project and/or trained by other donor organizations
· Provide technical assistance and mentoring to local organizations and liaising with employers, affiliated institutions, and training providers to maximize post training outcomes
· Review the alumni’s program, proposal and budget and monitor progress of program implementation
· Provide technical assistance for Alumni Specialist in monitoring & evaluation of Alumni’s program and in conducting studies and research to evaluate and assess the quality of the program's results
· Ensure that data required for demonstrating program impact and lessons learned is collected, analyzed and integrated into program monitoring and evaluation systems
· Monitor and data quality and flow, program activities, and progress related to impact and sustainability of innovative interventions
· Responsible in data collecting and management and be able to build the capacity of local institutions
· Oversee the collection of information and the documentation of progress towards results for all project activities
· Ensure adherence to technical quality and fulfillment of programmatic activities within the work plan and budget.
· Ensure that all reports are prepared on time for the review of the Chief of Party, and submitted to the donor in timely manner
· Preparation of the Terms of Reference (TOR), consultant and evaluation team selection, technical feedback on evaluations and budget oversight for evaluation for results
· Provision of evaluation feedback into policy/project/program design, including comments on various documents, as well as follow up on implementation of evaluation recommendations and ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations
· Responsible in providing analysis and timely reporting of information derived from the program
· Represent the project at all relevant M&E and other forums as requested as well as attends professional meetings as assigned
· Performs other duties as assigned
Requirements:
Education/Experience:
· Bachelor’s Degree required or Master’s Degree is an advantage
· A minimum of seven years of related experience at the national and/or international level in development program, scholarship program and program/project monitoring & evaluation preferably within a bilateral/multilateral development agency, including employment with a non-profit organization with a proven track record of success, at least 4 years of which must be in a similar capacity in the area of project management
· Professional technical knowledge/expertise in methodology of M&E, including theories, standards and models, quantitative/qualitative/mixed methods, validity/reliability testing of data, data analysis and interpretation
· Experience in program development, project management, monitoring and evaluation, financial management, capacity development and organizational development at least minimum three years experiences related with those matters
· Experience in monitoring and evaluation or aid programming with a background in the analysis of socio-economic issues and related development matters
· Hands-on experience in developing M&E framework, implementing M&E strategies, and liaising with project implementer from central and local government agencies, NGO/CSOs, and academics.
· Have a good networking with related stakeholders which included but not limited to GOI, universities, local and international NGOs/CSOs, think thank organization, media and private sector
· Experience of working in the field of reporting and monitoring to include experience in developing plans, tracking results, reporting to different stakeholders
· Experience in reviewing and developing program proposals, work plan and budgeting
Knowledge, Skills, and Abilities:
· Strong written communications skills, with particular emphasis and experience in news writing and persuasive writing
· Be able to work with diverse groups and engage in interpersonal contact with a wide variety of internal and external constituencies and have excellent people skill
· Team player, able to manage and work cooperatively with colleagues of different national and cultural backgrounds
· Proven record of attention to detail and work under pressure is required
· Have a strong leadership, initiative and creative person
· Excellent time management skills and have ability to be flexible in working hours and days.
· Strong oral communication skills, including demonstrated experience in public speaking.
· Ability to communicate effectively in oral and written communication in English and Bahasa Indonesia
· Strong knowledge in Microsoft Office Suites (Word, Excel, PPT, etc.)
· Experience with multimedia presentations, especially PowerPoint as well as familiar with social media tools
Work Environment
Essential functions are typically performed in an office setting with some travelling in various locations throughout Indonesia.
Send your resume and cover letter to recruitment@iief.or.id stating the position applied for in the subject by writing: PRESTASI-Monitoring & Evaluation Specialist (your name). No phone inquiries accepted. Only qualified candidates will be contacted. Closing date is June 20, 2014.
