Swisscontact promotes economic,
social and ecological development by supporting people to successfully
integrate into local commercial life. Swisscontact creates opportunities for
people to improve their living conditions as a result of their own efforts. The
focus of its systemic intervention in the private sector is the strengthening
of local and global value chains. Through its projects, Swisscontact works to
enable access to professional training, promotes local entrepreneurship,
creates access to local financial service providers and supports the efficient
use of resources with the goal of successfully promoting employment and income
generation.
The foundation is based in Zurich,
Switzerland, and is active in 29 countries and has some 750 employees.
The
SCPP is a large Public Private Partnership (“PPP”) in Indonesia which
has started in January 2012. The Program is financed by the Swiss
Secretariat for Economic Affairs SECO, The Sustainable Trade Initiative
IDH, the Embassy of the Kingdom of the Netherlands, and five Private
Sector Companies from
the cocoa sector for the duration from 2012 –
2015. The Program works directly with 60,000 cocoa farming households
in six Indonesian Provinces to improve farm productivity and livelihood
conditions.
For our Sustainable Cocoa
Production Program (SCPP) in Indonesia, we are looking for a
Human Resources Assistant
Overall Task
Supporting and Assisting the Human Resources and Administration Unit of the Swisscontact Country Office Program.
Task, Authority, and Responsibility
• Supporting
and handling the recruitment process, extensions, and documentary
support. Ensure usage and approval of relevant authorization forms,
including the tracking of employment contract period.
• Assist
in organizing interview panels (inform and select panelist of the
schedule, prepare relevant documents for the interviewers).
• Assist in organizing briefing/debriefing schedules for staff deployed by the Swisscontact as required, coordinate with relevant
personnel.
• Maintain
and update personal data employees to personal files and Management
Information System (MIS) in coordination with HR Officer and HR and
Administration Manager;
• Ensure that employee salaries, any compensation and benefits are aligned with the
contract;
• Assist the HR Unit in coordination with local government offices on matters related to labour law, and industrial relations ;
• Assist in distributing contract addendum, Jamsostek Cards, Insurance Cards, etc.
• Assist
the Insurance PICs in documenting, checking documents according to the
procedure of Insurance provider, tracking the Medical reimbursement
(including Dental and Lens benefit);
• Backstop other members of Human Resources and Administration Unit team in absences or when workload dictates.
• Others work that may assigned by the supervisor.
Communication, Supervision, and Reporting
1. Participate in various in inter-agency working
groups and task forces relating to HR policy development, coordination and harmonization.
2. Coordination with all related staff unit in term of employment and office operational.
Education/Qualifications Required Preferred
Bachelor's
degree in Human Resources or equivalent from an accredited academic
institution, preferably in Law, Public Administration, Human Resources
Management or a related discipline.
Experiences
• At
least 2 years of progressively responsible experience in human
resources management, program management or a related area is required.
Experience in policy development and implementation is required,
including generalist and HR Administration experience (recruitment,
selection, employee relations, compensation and benefits, training and
development)
• Experience
in change management, including development and implementation of
communication strategies, or in Human Resources management preferably in
an international, non-profit environment.
• Experience with extensive human resources support function in non profit organization
Skills/knowledge
• Strong organizational, planning, management skills and experience working inter-culturally.
• Demonstrated ability to deliver high quality outputs on time.
• Good interpersonal skills and commitment to working in a team.
• Excellent skills and Fluency in English.
Workplace
The main workplace is located in the project main office in Jakarta but flexibility is expected from the employee for tasks to be conducted outside the project office.
Special Arrangement
This job description can be adjusted according to the development and new requirements of the project upon agreement of both
parties.
Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on 30 April 2013 at the latest to:
Swisscontact-SCPP, Human Resource Department
The Vida Bulding, 5th
Floor.
Jl. Raya Perjuangan No. 8, Kebon Jeruk - Jakarta Barat 11530
E-mail: hrd@scpp.swisscontact.or.id
