Lowongan Program Administrator for the SMART Lab Program, Jakarta

Dear All,

Universitas Siswa Bangsa Internasional (USBI) is an initiative of the Putera Sampoerna Foundation (PSF) whose vision is to become a sustainable, internationally-recognized university, inspired by the philosophy of the Putera Sampoerna Foundation, which will help to build a better future for Indonesia. Its mission is to educate future leaders who possess the distinctive USBI characteristics of leadership, entrepreneurship, and social responsibility, and are committed to giving back to Indonesian society through a lifelong engagement with the work of the Putera Sampoerna Foundation.

 

USBI has been running the three-year SMART LAB project funded by USAID. The SMART Lab project aims to establish four models of Science, Technology, Engineering, and Math (STEM) senior secondary schools and nest them as nodes in larger linked networks of partner schools working to improve their own STEM programming. It also aims to train 500 STEM teachers over the next three years who are able to prepare and inspire 10,000 students through individual and group experiences outside the classroom, and create a dynamic networks of partners and system engaged in a spectrum of knowledge discovery and transfer, development of sustainable feedback loops that advance the STEM agenda, and improve educator STEM literacy.

I. Name of Position: Program Administrator for the USAID-SMART Lab Program

II. Main Roles:

 Bookkeeping & Procurement

• Manages all financial and administrative aspects of the project and ensures compliance with PSF and USAID financial and accounting policies and procedures.
• Prepares submission of monthly financial statements (including expenses, receivables and payables).
• Ensures timely submission of expense reports, bank reconciliations, and wire transfer requests to USBI finance department.
• Prepares monthly, quarterly and annual expenditures and prepares pipeline estimates for the project.
• Prepares biweekly cash requirements; monitors cash flow and reconciles cash accounts to maintain appropriate cash balances.
• Oversees human resources management and procurement for the project, working in collaboration with PSF/USBI to ensure compliance with PSF/USBI’s policies and procedures in Indonesia.
• Provide day-to-day financial leadership and management of SMART Lab program, working closely with the Project Directors and USBI technical and financial points of contact.
• Provide HR support to USBI Staff, working closely with PSF/USBI to ensure adherence PSF/USBI policies and procedures.

Program Administration

• Assist in the planning, coordination and arrangements for
  successful conduction of program events such as seminars/conferences, training, meetings, presentations, and other: including travel and hotel arrangements, and trip itineraries
• Set up appointments/meetings with Government and partner
  organizations
• Handling administration and financial matters of the program
  implementation
• Collect and provide necessary information and contribute to the
  planning, organizing and developing of all aspects of the program
• Ensure timely implementation of activities, in accordance withprogram schedules issued by the Program Manager
• Draft/type letters, faxes, as well as documents and forms related
  to Program activities and administrative matters.
• Maintain an efficient filling system for all administrative and
  operational records.
• Perform other duties and responsibilities assigned by Program Directors, Program Manager, Finance & Budget Controller and specialists.

III.      Duration and Location of work

The Program Administrator will be hired with an initial contract of one year, with high possibility of extension up to the end of the program. 

Start of contract: 1 May 2014 

He/she will be working within Jakarta area. 

 

IV. Qualification

• Bachelor (S1) degree in relevant field of work or related studies
• Minimum 3 years of relevant experience
• Good management and administrative skills
• Experienced in maintaining network with government, education institutions andprivate sectors. 
• Have the capacity to work both independently as well as in a
  team setting
• Willing to undertake field travel and work under demanding
  conditions.
• Ability to establish priorities and undertake assigned tasks
  with minimum supervision
• Ability to effectively address multiple tasks
• Proficient in spoken and written English, and in in the use of
  Office Applications.

 

V. Application submission instructions:

Interested applicants for the position above are requested to send a cover letter and resume in English to ilan.asqolani@sampoernaeducation.ac.id by Friday, April 18, 2014. Please write the position title in the subject line of the email. 

No telephone inquiries. Applications will be considered on a rolling basis. Only qualified candidates will be contacted.

Best,