Partner Relation Coordinator (PRC)
The United States Peace Corps program in Indonesia seeks qualified and motivated candidates for the following
positions in SURABAYA.
Position: Partners Relations Coordinator - (Indonesian citizen)
Division/Department:
Executive Unit
Salary: Rp. 136.615.067 Annual (negotiable)
Location: based in Surabaya, works throughout Indonesia
Reports to: Country Director
Closing date: COB March 12, 2014
Peace Corps Indonesia is a U.S. government agency partnering with the Government of Indonesia in the areas of technical cooperation and cultural understanding between the two countries. Peace Corps brings volunteers from the United States to work at Indonesian schools to assist in the development of English language instruction.
Peace
Corps office is located in Surabaya and unfortunately Peace Corps
cannot provide any
assistance in moving to the area or temporary housing or with cost for
coming to Surabaya for an interview. Due to U.S. government regulations,
the selected candidate will have to have a security background check
before being able to start with Peace Corps.
Peace Corps might consider your application for other available positions.
General Description
Partner Relations Coordinator
The
ideal candidate will possess excellent communication and organization
skills, and an ability to network with officials at all levels in both
government and non-government entities. Demonstrated success in
planning and coordinating inter-ministerial meetings, and experience in
the creation and distribution of press releases, annual reports and
other marketing materials. Web skills are highly desirable.
Under the supervision of the Country Director, the Partner Relations Coordinator assists
in assuring that relationships with Peace Corps partners, particularly
Republic of Indonesia (RI) counterpart institutions at the national,
provincial and local levels, are positive, proactive and open. The work
includes handling and/or facilitating communication regarding the
program and its Volunteers; organizing and contributing to our quarterly
updates and annual reports for partners; and participating in regular
and ad hoc meetings with partners to advocate for and represent Peace
Corps Indonesia. Develops in-depth knowledge of our organizational
mission and goals, our systems and procedures, and the work of our
volunteers and staff to accurately respond to partner questions and to
represent the organization. Assists in the development of new
partnerships which advance the work of the organization and its
volunteers.
Assists with the registration and documentation of Volunteers with
relevant RI Ministries. Spearheads and coordinates public relations
activities for Peace Corps Indonesia.
Partners Relations Duties
- Develops and manages a comprehensive and systematic approach to communication with our partners drawing upon all forms of communication including e-mail, phone calls, the Peace Corps Indonesia webpage, e-bulletins, social media, and regular mail to keep our partners informed of Peace Corps Indonesia news and activities
- Establishes protocols for informing partners regarding key information such as volunteer and trainee arrivals and departures and assuring that these protocols are followed
- Maintains and assures the quality of our partners database including Republic of Indonesia (RI) officials (including steering and working groups members), local and international NGO partners, media contacts, returned Peace Corps volunteers living in Indonesia, and service providers
- Responds to ad hoc requests for information from our partners regarding the program
- Serves as translator and assistant to the Country Director, particular in matters of protocol and public relations
- Through monitoring news, reading relevant government reports, and maintaining contact with Ministries, follows and researches all changes to laws and Ministries that may affect Peace Corps and its Volunteers. Informs and advises CD of all changes and steps to take to respond to changes.
- Coordinates public events, especially in maintaining guest lists, coordinating protocol for invitations, and supporting any media involvement
PR/Communications Duties
- Seeks out and alerts the Country Director to public relations opportunities and methods of ensuring wide dissemination of information regarding the Peace Corps Indonesia program and its volunteers’ activities
- Liaises with US Embassy and US Consulate Public Affairs Officer to promote Peace Corps Volunteers work throughout Indonesia
- Drafts press releases and informational notices in Bahasa Indonesia and English for review by the Country Director; disseminates approved press releases and notices to media and partner agencies as appropriate
- Drafts, edits and formats our quarterly updates and annual reports in English and Bahasa Indonesia and assures that these reports are developed, printed and distributed on time
- Manages and maintains post website
- Collects and disseminates publications and broadcasts featuring Peace Corps Indonesia; assists the General Service Manager in logistical support for public events
Volunteer Support Duties
- Provides advice and support to volunteers and trainees who have been asked by Peace Corps (or contacted on their own) to represent the organization with the media including but not limited to furnishing our fact sheet on Peace Corps Indonesia, partners updates, and other information to assist them to answer media questions
- Arranges for Volunteer participation at events with our partners to strengthen understanding of their work and interactions within their host communities
- Serves as a primary contact for providing information, guidance and assistance to partners regarding Peace Corps policies and procedures related to Volunteer service and helps to develop materials as needed
- Counsels Volunteers on social, cultural and workplace norms in Indonesia particularly as it relates to dealing with officials with our partner organizations
Meeting Support Duties
- Provides support to the Country Director and the programming and training unit through the organization of regularly scheduled meetings (such as with our steering and working committees) and ad hoc meetings
- Drafts related correspondence and agendas for such forums
- Attends these meetings and serves as a translator as needed for American staff members and maintains the official record of these meetings
- Sets up a tracking system for any actions which come out of these meetings for which Peace Corps Indonesia is responsible and assures that deadlines or met
- Represents Peace Corps at meetings such as the International Volunteer Forum when the Country Director or Director for Programming and Training are not available
Volunteer Documentation Duties
- Serves as support to and back-up to the General Services Assistant on the coordination of paperwork to ensure that Volunteers are properly documented with the Government of Indonesia; this includes obtaining and renewing visas, residency permits, identification cards, and any other documentation required by the Republic of Indonesia
- Assists with the follow-up on all documentation filed for Volunteer registration to ensure timely processing
- As assigned, explores options to facilitate processing of Volunteer and staff documentation; maintains close communication with other volunteer organizations to share best practices regarding registration procedures
- Assists in the development and revision of Volunteer support materials and resources.
Other
- Performs other duties as assigned according to Peace Corps Indonesia’s needs.
Safety and security support
Per
Peace Corps Manual Section 270, all members of the Peace Corps staff
must be familiar with the Emergency Action Plan and their
responsibilities in the event of an emergency. Must be knowledgeable
and supportive of Peace Corps safety and security policies and
procedures, including the timely reporting of suspicious incidents,
persons or articles.
Level and effort
Performs
duties at assigned Post during a 40 hour work week. Will be required
to travel on an overnight basis as needed to support Volunteers and
coordinate with RI officials. May be required to work outside of or in
addition to normally scheduled hours to support Volunteers and fulfill
other post requirements. Participates in in-country or out-of-country
trainings provided to PC staff.
Occasional Money holder
The
PSC may be required to courier cash and/or purchase orders to various
vendors who furnish supplies and/or services to PST/IST training site,
or other locations as directed by the Contracting Officer. The PSC may
also
be required to courier cash to PC trainees or volunteers. The PSC will
not be functioning as a procurement or disbursing official but will only
be acting as an intermediary between the Contracting or Disbursing
Officer and the recipient. In the case of dealing with vendors, the PSC
will not exercise any procurement discretion concerning the supplies or
services to be purchased or the cost limits of these purchases; these
will be determined by the Contracting Officer.
Work Experience Requirements and Qualifications
Languages:
Fluent in Bahasa Indonesian and English
Fluent in Bahasa Indonesian and English
Minimum Requirements:
- 3-5yrs professional work experience
- Experience working cross-culturally.
Knowledge, Skills, and Abilities:
- Knowledge of the structure and operations of the Ministries of Foreign Affairs, BAPPENAs, and other ministries relevant to the work of Peace Corps
- Knowledge of Peace Corps’ philosophy, goals, and policies
- Organization skills and abilities, including the ability to maintain accurate and clear files
- Knowledge of local media and protocol
- Ability to use computers, including the Microsoft suite of software, and the ability to learn new programs
- Basic graphic design and HTML knowledge
- Ability to act with diplomacy and tact with staff, Volunteers, Trainees, community members and members of government
- Demonstrated skill and experience as a translator in Bahasa Indonesia and English
Education Requirements :
- Completion of secondary education at minimum. University/college degree strongly preferred
HOW TO APPLY
Please submit your CV and Application Letter in English to :
id-jobs@id.peacecorps.gov (in PDF format).
Please indicate "PRC” in the subject line of the email not latter than March 12, 2014
