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RTI International is one of the
world's leading research institutes, dedicated to improving the human condition
by turning knowledge into practice. Our staff of more than 3,700 provides
research and technical services to governments and businesses in more than 75
countries in the areas of health and pharmaceuticals, education and training,
surveys and statistics, advanced technology, international development,
economic and social policy, energy and the environment, and laboratory testing
and chemical analysis.
RTI/ENVISION-NTD
Project is seeking for highly qualified candidates to fill the Finance and
Operations Manager position to be based in Jakarta, Indonesia.
The
Finance and Operations Manager for NTD project will (1) lead Finance and
Operation team efforts for a timely and organized project implementation, (2)
provide assistance in program management by serving as a coordinator of project
implementation activities undertaken in various project offices, and (3)
facilitate efficient project operations adherent to client’s regulations and
RTI policies and procedures.
Duties and
Responsibilities:
- Oversees
project/office administrative, financial operations and processes, including
logistics, procurement, administrative assistance and any other administrative
functions required to implement the project.
- Under the guidance
of the Technical Program Manager, coordinates operations, assuring efficiency
and adherence to USAID regulations, RTI policies and procedures.
- Assists Project
Management with the planning of program activities and harmonizes project
resources for their timely implementation. Actively participates in developing
and reviewing annual country workplan budgets.
- Works closely to
support the Grants Specialist in negotiating and reviewing district and NGO
budgets.-
Assists with
contract negotiations with local consultants.
- Reviews in detail
subcontractor’s invoices for allowability, reasonability, and applicability of
expenses; tracks invoices against the subcontract budget and LOE.
- Establishes and
maintains robust tracking system for level of effort incurred for the project
by local staff and consultants, as well as subcontractor’s staff. Provides
Level of Effort (LOE) estimates for approval requests of newly hired staff,
measuring them against approved budget and LOE.
- Insures compliance
of administrative, financial, and procurement operations with corporate and
client policies and procedures.
- Working with the Technical
Program Manager and existing management and administration staff, develops
detailed project demobilization plans and serves as a facilitator of project
close out activities.
- Maintains
project’s property inventory and arranges for final disposition of project
equipment in accordance with RTI and USAID policies and procedures.
- Working with the Technical
Program Mager and existing management and administration staff, undertakes
actions to ensure that project documents retention practices are compliant with
RTI policies and procedures; organizes documents destruction or shipment to
storage as appropriate.
- Oversee logistical
arrangements (including, but not limited to, hotel bookings, in-country travel
and transport, and other arrangements as required) for workshops, meetings, and
trainings.
- Travels to project
sites as required by job duties, specifically to ENVISION-supported districts
for financial monitoring and oversight of project activities, and/or at
requests of the Project Managment.
Finance Management
·
Prepares monthly
budget forecasts and requests for funds transfers in a timely manner and
following RTI procedures
·
Verifies checks
for signatures by authorized RTI signatories
·
Records monthly
project accruals
·
Oversees monthly
project financial reports in Quickbooks and tracks expenditures vs. approved
budget
·
Prepares cash
management request for home office review, approval, and processing
·
Reviews and
ensures adherence to ENVISION and USAID administrative/financial compliance
procedures for all expenditures.
·
Conducts other
related duties that may be assigned by the Technical Program Manager.
Qualifications required:
·
Bachelor’s Degree
in Accounting
·
Minimum 8 years of
relevant experience in the field of accounting and operation management and
implementation
·
Able to work under
tight deadlines and managing priorities
·
High degree of
adaptability to varied working environments and good interpersonal and teamwork
skills
·
High standard of
personal and professional integrity
·
Experience in
administering USAID and RTI financial regulations, systems and procedures is
desirable
·
Proficient in MS
Excel and working knowledge of Quickbooks accounting software is preferable
·
Able to
communicate in both native language and English (written and spoken)
Interested
candidates should send the following documentations: Application letter and CV
with 3 referees. Please indicate the position you are applying for in the email
subject, and submit the application by 14
February 2014 to hr@rti-indomd.rti.org.
RTI values
equal employment opportunities. Female candidates are encouraged to apply.
Only short
listed candidates will be contacted.
