International Organization for Migration
(IOM) Indonesia
is looking for a Senior Project Assistant according to the terms
of reference below:
I. Position Information
SVN/ID10/2013/084
Senior Project Assistant
G7
IDR 22,314,083
Jayapura
Special All Inclusive Contract for six months,
subject to the medical clearance (the first three months will be considered as
probation period), with the possibility of extension. The tenure of
contract of internal candidate holding a Fixed Term/Regular contract will
remain unchanged.
II. Organizational Context and Scope
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
The
Project ‘Strengthening the Indonesian National Police through Institution-Building
Phase III” specifically aims to improve the professionalism
of the Police in Papua and West Papua, advance INP personnel’s skills and
capacities to effectively implement human rights-based community policing at
the local level, and enhance police-community relations.
The field-based 21-month project implementation period is based on
the findings of baseline surveys conducted during the
nine month long inception phase in all three provinces. The Project Implementation Team, in close
coordination with the
province-level Police (POLDA), communities and other
project stakeholders, will carry out the following activities: tailoring INP’s specialized training programme to the local
realities and needs of Papua, West Papua and Maluku; training police at
province, district and sub-district levels on community policing and implementing community policing through
the set-up of Community Policing Forums at province,
district and sub-district levels.
The Senior Project
Assistant will be working under the guidance and overall supervision of the Project Manager and direct supervision
of the Project Coordinator.
III. Responsibilities and Accountabilities
1. Provide
technical assistance in the development of plans, Terms of Reference, and strategies
for all project components and take the lead in preparing and coordinating the
implementation of all province-based project activities as described above.
2. Liaise and coordinate with POLDA in
order to ensure solid relationship promoting smooth and sound implementation of project activities
3. Provide regular weekly and monthly
reports on activity under her/his area of responsibility and assist Project
Coordinator with contributing to regular donor reports with qualitative and quantitative
data, observations and lessons learned.
4. Establish and
maintain regular contact with Government of Indonesia particularly at Provincial Level, Legislative, Civil Society
Organizations, Community Based Organization, universities, media, local
representatives and leaders and other stakeholders, and actively engage them in
relevant project activities to ensure overall programme cohesiveness and their
contribution to the attainment of project’s objectives.
5. Anticipate and
report any potential challenges that may impair project implementation and
advise the Project Coordinator and Project Manager on best course of action to
address or avoid challenges.
6. Assist in the
monitoring of project activities by reviewing a variety of records such as
progress reports(monthly and six monthly/interim report), Plan of Action, Logical
Framework, budgets and financial expenditures and support the implementation of
regular “joined reflection” mechanism at all level of INP organization
(provincial, district and sub-district level).
7. Collect,
compile and maintain information on project activities by reviewing reports and
other first-hand sources, summarize reports and contribute to the preparation
of progress and end of project reports by providing information for the area of
project coverage under his/her responsibility.
8. Provide technical guidance, training
and supervision to the Project Assistants and/or Field Project Assistants
under his/her area of responsibility in the implementation of project
activities at district level to ensure conformity with project objective, plan
of activities, budget as well as IOM’s financial, logistic and
procurement rules and regulations.
9. In coordination with the Project
Coordinator and Project Manager, represent the Police Reform Program or INP in
attending meetings at national, provincial or district level as assigned and
requested.
10. Provide written and verbal translation
including simultaneous translation from English to Indonesia or visa-versa during meetings or official functions as required.
11. Carry out specific administrative
operational task for project activities including field visits to project sites
where workshops/seminars/trainings are held as necessary.
12. Ensure administration and
implementation of the project strategies, adapts processes and procedures
focusing on achievement of the full compliance of project activities with IOM
rules, regulations, policies and strategies; implementation of the
effective internal control in consultation with the direct supervisor and
management.
13. Works in close collaboration with the
Project Manager, Project Coordinator and projects’ staff in the mission for
resolving complex project-related issues and information exchanges.
14. Perform other duties as may be
assigned.
IV.
Competencies
The incumbent is expected to demonstrate the
following technical and behavioural competencies
Behavioural
(a)
Takes responsibility and manages constructive criticism; b) Works effectively
with all clients and stakeholders; c) Promotes continuous learning;
communicates clearly; d)Takes initiative and drives high levels of performance
management; e)Plans work, anticipates risks, and sets goals within area of
responsibility; f)Displays mastery of subject matter; g) Contributes to a
collegial team environment; i) Incorporates gender-related needs, perspectives,
and concerns, and promotes equal gender participation; j) Displays awareness of
relevant technological solutions; k) Works with internal and external
stakeholders to meet resource needs of IOM.
Technical
a) Effectively coordinates actions with other implementing partners
b) Understands applicability and limitation of
technology and seeks to apply it to appropriate work
V.
Education and Experience
a) Indonesian National with good knowledge of, and
experience in project implementation and monitoring.
b) University degree from an accredited
academic institution, preferably in Social Science, Management, Economics, Political and Human
Rights or a
combination of relevant training and experience.
c) A minimum of seven years operational/field
experience and liaising with governmental and diplomatic authorities as well as
with international institutions.
d) Knowledge
of the project management cycle.
e) Ability to prepare clear and concise
reports in english.
f) Experience in programme implementation,
particularly in the field of security sector reform.
g) Excellent communication and
negotiation skills. Strong interpersonal and organizational skills. Drive for
results and effective resource management skills.
h) Demonstrated
track record in working effectively with colleagues from varied cultures and
professional backgrounds in order to achieve desired goals.
VI. Languages
Fluency in English and Bahasa
Indonesia both oral and written is a must.
HOW
TO APPLY
Interested
candidates are invited to send the application in ENGLISH,
with :
a) Cover letter, clearly specify
suitability and availability date,
b) Complete the Personal
History Form which can be downloaded at the following link :
c) Detailed curriculum
vitae, including historical salary and minimum three referees (preferably
former direct supervisors).
Please
submit the application through http://www.iom.or.id/about.jsp?lang=eng
or send by email to recruitment-indonesia@iom.int,
indicating
the reference code above (SVN/ID10/2013/084) as subject. The deadline for applications is 20 January 2014.
Candidates who have already applied for this vacancy
do not need to re-submit their application, and only applicant who meet the above
qualification will be short-listed
