Tetra Tech ARD is currently accepting expressions of interest for the Procurement Officer (Jakarta based) on our USAID Indonesia Forestry and Climate Support Project (USAID IFACS).
USAID
IFACS seeks to reduce the threats of deforestation and climate change,
and help the Government of Indonesia (GOI) conserve the country’s
tropical forests, wildlife, and ecosystem processes (including carbon
sequestration).
JOB SUMMARY:
He/she
reports to the Operations Manager with the role is to manage the
procurement process of goods and services in a transparent, effective
and efficient manner in support of USAID IFACS operations.
MAIN RESPONSIBILITIES AND TASKS:
Contracts:
1. Thoroughly
familiarize her/himself with detailed systems and procedures for
management of local subcontracts, including preparation of subcontract
templates and other compliance-related documents related to the
solicitation, review, and approval of subcontracts, as well as the
administration, and monitoring of subcontracts;
2. Assist in provision of on-going training to USAID IFACS administrative and technical staff in the area of local subcontracting;
3. Draft
contract agreements and other compliance-related documents as needed,
ensuring that all documents are in compliance with USAID regulations,
Federal Acquisition Regulations (FAR) requirements, and ARD home office
procedures;
4. Assist in the management of the RFP and bid analysis process;
5. Work
closely with USAID IFACS technical and financial staff to make sure
technical and financial attachments to all agreements are clear,
concise and complete, to ensure effective and efficient subcontract
development;
6. Assist in effective and efficient subcontracts approval, disbursement, and compliance;
7. As
directed by supervisor and in coordination with M&E Specialist,
participate in the monitoring and evaluation of subcontract
implementation;
8. Enter all relevant data in subcontract database, in a complete, accurate, and timely manner;
9. Extract reports from database, as required, which includes the monthly submission of the Subcontractor report.
Procurement:
1. Thoroughly familiarize her/himself with detailed systems and procedures for management of procurement of goods and services;
2. Assist with Request for Quotations (RFQ) and bid analysis process in compliance with procedures and regulations;
3. Draft purchase orders and other compliance-related documents as needed;
4. Ensure that all local project procurement complies with ARD home office procedures and USAID regulations;
5. Ensure the effective and efficient reception of goods;
6. Assist in providing on-going training to USAID IFACS administrative staff in the application of procurement procedures;
7. Manages inventory spreadsheet and prepares property purchase report;
8. Prepare
reports reflecting quantity, status and location of the inventory items
and provide suggestions to the management about maintenance and repair
of inventory item, its disposal and effective use. Liaise with Home
Office on inventory plus property management;
9. Prepare
loss reports and seek approval of the concerned supervised for the
reasonable losses. Ensure that inventory database is updated
immediately after recording the loss.
10. Prepare claims for the stolen or hijacked property and send it to management;
11. Conduct
inventory check on a quarterly basis by physical counting of all
commodities, and verifying that there name, tag number, location, and
condition are on the master inventory list.
Other:
1. Assist with the Logistics and Planning of USAID IFACS Workshops; and
2. Other Duties as assigned by the supervisor.
QUALIFICATIONS (MINIMUM REQUIREMENTS):
1. University degree in relevant subject matter.
2. At least 3-5 years of experience in logistic, procurement, and/or similar position.
3. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
4. In addition, must be flexible, willing to perform other duties and work irregular hours.
5. Must also be able to create a supportive working relationship among all project teams.
6. Native fluency in spoken and written Indonesian.
7. Professional competency in spoken and written English.
8. Strong coordination and team playing skills.
9. Ability to engage in activities occurring in multiple field sites with multiple stakeholders across Indonesia.
10. Willingness to travel extensively in Indonesia.
Please submit your recent CV as of 19 January 2014 (the latest) with subject Procurement Officer to: recruitment@ifacs.or.id
Tetra Tech ARD is an equal opportunity employer.
