SUM II VACANCY
NATIONAL M&E COORDINATOR AND HIV/AIDS TECHNICAL
EXPERTS
SCALING UP FOR MOST-AT-RISK POPULATION II (SUM II) is
a 5-year USAID- funded project, which provides technical assistance in
organizational performance required to scale-up effective, integrated HIV
interventions that lead to substantial and measurable behavior change among
Most-at Risk Populations (MARPs) in targeted locations in Indonesia. The
project is managed by Training Resources Group, Inc., in partnership with RTI International and AIDS Project Management Group (APMG). The organizational
performance topics include accountability; administration; advocacy and
partnership; financial system;, good governance, organizational leadership and
management; planning, resource allocation and mobilization; monitoring and
evaluation, networking, policy development. SUM II provides and monitors
small grants to qualified civil society organizations to support the scale-up
of integrated interventions in “hotspots” where there is a high concentration
of one or more MARP and high-risk behavior is prevalent.
Background to the Assignment
SUM II is now at the
forth year project implementation, works in 22 districts in 8 provinces and
partnering with than 40 Civil Society Organizations (CSOs). M&E
function is an essential to measure the success of the implemented project and
assist in a continuum quality improvement to the project services. S/He will be the main actor in knowledge and
skill development to District and Provincial Government, Technical Assistance
Provider Institutions, and CSOs in M&E to HIV/AIDS prevention and care
program.
National M&E and
HIV/AIDS Technical Expert is one of four SUM II Key Personnels. This job
description below delineates expanded M&E function under SUM II, and
defines the roles and responsibilities SUM II key personnel position of
National M&E Coordinator and Technical Expert.
Description of the SUM II Expanded M&E Function
SUM II’s program of technical assistance is currently working with more than 40 CSOs in eight provinces. SUM II operates through its
Jakarta-based national office and three regional offices – (i) Jayapura Regional Office covers Papua
and West Papua Province; (ii) Surabaya Regional Office covers four
districts/cities in East Java; and (iii) Jakarta Regional Office covers DKI Jakarta, West Java, Central Java,
Riau Islands, and North Sumatra. The National M&E Coordinator/ Technical Expert
implements the SUM II M&E function in coordination with SUM II’s national
technical staff and the three regional coordinators based in Surabaya, Jayapura
and Jakarta.
The key themes underpinning SUM II’s expanded M & E function are:
·
Assessing CSO management by key results
·
Capturing CSO effective coverage
·
Analyzing the relevant transfer of knowledge
SUM II will assist each CSO and local
government to build/improve their M&E knowledge and skills
based on their current status as part of SUM II’s intensive workplace-based
training, coaching and systems development approach.
SUM II is partnering with two TA Provider Institution in M&E they are
SurveyMETER and Pusat Kajia Antropologi Universitas Indonesia
(Puska Antrop UI) to carry out the intensive on-the-job capacity building with CSOs and local government, in coordination with SUM II’s other partner TA organizations, so that
CSOs and local government will have ability to
monitor and evaluate their institutional and programmatic performance.
To carry out SUM II’s expanded M&E function the National M&E
Coordinator/Technical Expert will lead and support the following implementation
activities:
1. Improve monthly
record keeping and reporting by CSOs—accuracy and timeliness
2. Build the capacity
of CSOs to collect, analyze, and interpret data for more cost effective
implementation and reporting, including mobile phone technology
3. Carry out periodic
qualitative assessments (including, but not exclusively, focus group
discussions) of MARP clients to identify barriers to service utilization and to
build up CSO capacity with assistance from SUM II
4. Manage CSO web-based
database and reporting
5. Conduct semi-annual
surveys of CSO intervention sites
6. Assist local government in particular Province and District AIDS
Commission, and Health Service Provider in strengthening M&E function.
Roles and Responsibilities of the National M&E Coordinator/Technical Expert
Supervisory Responsibilities
National M&E
Coordinator/Technical Expert will have one direct report -- the SUM II
information and communication technology officer.
Grant Management and Oversight Responsibilities
National M&E Coordinator/Technical
Expert will have grant management and oversight responsibilities for the SUM II
TA providers SurveyMETER and Puska Antrop UI. Each TA will have a 12-month grant to provides
M&E practitioners to carry out SUM II’s intensive on-the-job capacity
building with CSOs, in coordination with SUM II’s other partner TA
organizations, so that CSOs will have ability to monitor and evaluate their
institutional and programmatic performance.
SUM II Senior Leadership Team Responsibilities
The National M&E Coordinator/Technical Expert is a member of SUM II’s 4-person senior leadership team, and reports directly to the SUM II Chief of Party. As a member of the senior leadership team the National M&E Coordinator participates in regular senior leadership team meeting to review SUM II Work Plan progress, issues and upcoming activities. Responsibilities include shared decision making as follows:
·
SUM II staffing
decisions
·
Decisions
regarding SUM II Principal and Developing CSOs
·
Decisions
regarding TA provider SOWs and performance
SUM II Program Implementation and Technical Responsibilities
Specifically,
the National M&E Coordinator/Technical expert will be responsible for the
following:
CSO Monthly Record Keeping and Reporting
· Lead the initiative, with SurveyMETER and Puska Antrop UI support, to replace the existing proprietary, programmed database software with the public domain software, Epi-Info 7.
· Coordinate CSO training and support on Epi-Info 7 software in collaboration with SurveyMETER and Puska Antrop UI, so CSOs are able to apply this user-friendly and manageable tool for routine data gathering, database management and analysis.
CSO Capacity
Building in M&E
·
Develop
approaches to capacitate individual CSOs to conduct M&E monthly meetings to
monitor CSOs’ achievement and address barriers that might inhibit them from
achieving their targets. These efforts should result in CSOs able to analyze
their data and take appropriate action in improving their services based on the
data.
Participatory
Qualitative Research among MARPs, Health Providers and Other Stakeholders
·
Develop and
manage SUM program for qualitative research designed to help identify the
reasons for any shortcomings in achieving targets, e.g., directed at one or
more CSOs underachieving or a sample of CSOs if the problem is widespread among
them.
·
Determine
methodology, such as FGDs and other methods, to be used to explore emerging
issues as they arise and to provide detailed textual data to supplement and
complement the quantitative survey and routine M & E data.
·
Through
participatory FGDs, document intervention models with input from CSOs to enable
them to refine activities as indicated.
Semi-Annual Surveys to Evaluate the
Outcomes among MARPs served by SUM II’s CSOs
·
Redefine and
manage the program for surveys so they are more focused, less time consuming,
and conducted every 6 months so that mid-year corrections can be made if
warranted.
·
Focus surveys
on service utilization and uptake of referral options; and minimize the impact
on the routine work of the CSOs by focusing on a limited number of key
indicators.
Coordination
with Other Donors and the AIDS Commissions – Unique Identifier Code (UIC)
·
Build
consensus about UIC for MARPs individuals among donor-funded implementers (SUM,
HCPI, and Global Fund Recipients) and development partners (to minimize double
counting).
Data Quality
Audit (DQA)
·
Ensure the
quality of the data collected by CSOs through DQA implementation.
·
Work with
SurveyMETER and Puska Antrop UI to develop
an improved DQA instrument and standardized operating procedures in compliance
with PEPFAR.
·
Prepare and
manage semi-annual DQAs.
Mobil and
other Technologies
·
Develop and
implement a scalable, results-driven, mobile phone-based data management tool (CommCare) that is customized for use by
CSOs in Indonesia who serve populations of female sex workers, MSM, TG
individuals, IDUs and PLHIV.
·
Assist
principal CSOs in developing and managing their websites, Facebook and Twitter
sites (with tailored designs based on a CSO’s capacity to maintain the site).
Qualifications
The SUM II position of National M&E Coordinator and Technical
Expert requires strong organizational and interpersonal skills, and ability to
work in a team-oriented setting. The position also requires excellent oral and
written communication skills, including fluency in Bahasa Indonesia and good
English language skills. Significant travel to targeted provinces, district and
intervention sites will also be required.
Specific qualifications include:
·
Master’s Degree in a health-related field
·
At least 8 years of experience in
qualitative and quantitative approaches to M&E
·
Experience in M&E capacity
building
·
Field research in health-related
issues
Interested
candidates should send the following documentations: Application letter and CV
with 3 referees. Please indicate the position you are applying for in the email
subject, and submit the application to
vacant.sum2@gmail.com not later than December 27th, 2013.
