Save
the Children is a leading, private child-focused non-governmental
alliance of 29 member organizations that works in 120 countries
throughout the world. Save the Children has worked
in Indonesia since 1976 to promote health and nutrition, education,
child protection, livelihoods, and emergency preparedness and response.
Save the Children has grown enormously in the country and today we
operate in 13 provinces across Indonesia. Our program
in Indonesia has made significant progress at the national policy level
and in the Bandung, West Java metropolitan area in facilitating
family-based care for neglected and vulnerable children.
Now, we are seeking a position of:
FAMILY BASED CARE MANAGER (Code: FBCM), Based in Bandung, 1 position
The
FBC Manager will lead all delivery activities for children, families
and community of Save the Children program on the Signature Program,
here and after called the Signature Program
- Implementation. Delivery activities duties will include ensuring all
program activities are implemented according to plan and at a high-level
of quality; all reporting and planning is completed in a timely manner
and at a high-quality; all communications
are completed in a timely and accurate manner; coordinate well with key
external stakeholders; all child safeguarding controls are enforced;
and financial and administrative management adheres to Save the Children
and donors policies, regulations, and good
practices. S/he will also represent Save the Children in any meetings
with government, both central and local and other key stakeholders as
well as providing support for program development for the Signature
Program - Implementation. S/he will also actively
participate on the Extended Senior Management Team (ESMT) and
systematically share knowledge from/with the all projects within Save
the Children in Indonesia. The position will require travel to field
locations, other provinces/districts and support for hosting
donor visits.
Report to : Sr. Manager Family Based Care
Responsibilities:
Oversight and Management of Program Implementation and Quality
·
Responsible for overall coordination of the
Signature Program - Implementation and working closely with staff under
his/her direct reporting for delivery of high quality programming
in line with the objectives of Programs Implementation annual plans.
·
Lead the development and maintenance of
relationships with key local stakeholders including the district and
provincial government education, MOSA office; childcare institutions,
key
private sector stakeholders; as well as elected officials and other
NGOs.
·
Ensure information exchange with key local
government officials and childcare institutions, and other key
stakeholders in the Signature Program - Implementation
·
Supervise the process of developing program
annual plans and reports in close collaboration with the Senior Manager
Program Family based Care.
·
Ensure adherence to good programming
guidelines including implementation of international good practices in
the Signature Program - Implementation components.
·
Support staff under his/her line management
in implementing program refer to the quality framework and standard
including monitoring and evaluation, and ensuring synergy among
different
projects and integration of different sectors.
·
Identify and communicate to senior management in Jakarta any problems in implementation
·
Work with the program development and quality
function to identify new program ideas and assist in developing new
concept papers and proposals
·
Assess the capacity of and strengthen in an integrated way any local NGO partners.
·
Coordinate external technical assistance visits from SC Jakarta-based and international staff as well as donor
Financial Management
·
Develop together with Senior Program Manager
Family based Care, Grant and Sub Grant Unit, and the finance unit annual
Programs budgets and monthly projections.
·
Ensure the effective and efficient use of Program resources.
·
Regularly monitor budget versus actual
expenditures and proactively propose any modifications to expenditure
plans and projections.
·
Ensure the application of appropriate controls for Programs resources including accurate tracking of all expenditures.
·
Coordinate with the Finance unit to produce accurate and timely financial reports.
Administration, IT, Safety and Security and Government Relations
·
Represent the organization to the government partners as appropriate to maintain good relationship with government partners
·
Ensure that efficient, cost effective information technology systems are in place and in compliance with SCI MOS.
·
Ensure human resources policies are implemented and are in place.
·
Work with Safety and Security Focal Person to
ensure that security policies and procedures are understood and
strictly adhered to throughout the programme and that briefing,
communication,
transport and other systems are developed and provided in support of
the maintenance of good security for all staff and visitors.
Facilities Management
·
Oversee the overall maintenance of the office
premises, facilities assets and equipment (physical work environment)
and ensure that these are secure and efficiently utilized
·
Ensure compliance with health and safety regulations
·
Ensure that internal and external communications systems function effectively and efficiently
·
Provide logistical support to guests, visitors including partner organizations involved in SC activities
Logistic
·
Ensure that all procurement is done in an
appropriate, timely and transparent manner as per Save the Children
International Policies and procedures and internal audit requirements.
·
Coordinate the deployment of the Bandung
field office fleet and ensure compliance with maintenance schedules and
the Save the Children vehicle and driver policy and guidance.
·
Ensure efficient travel management of all personnel and visitors.
Emergency Response Management
·
Work with the Humanitarian Manager to
strengthen the Indonesia CO organizational readiness to respond to
emergencies in West Java in line with global SCI emergency policies.
This includes
ensuring optimal Programs staff participation the Indonesia Emergency
Response Team and that these staff members receive proper training.
·
Coordinate the response to any prioritized emergency in West Java.
Staff Management, Mentorship, and Development – Program Implementation
·
Develop for the Senior Country Management
approval the organizational chart for the Signature Program -
Implementation. This will include close consultation with the Child
Protection/Family
Based Care Senior Manager.
·
Ensure appropriate staffing within the
Signature Program - Implementation team including that staff members
have appropriate qualifications.
·
Manage the Signature Program - Implementation
team; define expectations, provide leadership and technical support as
needed, and evaluate direct reports regularly.
·
Ensure the recruitment, training, and
promotion of staff as appropriate and ensure availability of appropriate
professional development opportunities for staff.
·
Manage the performance of all direct reporting staff by:
o
Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
o
Coaching, mentoring and other developmental opportunities;
o
Recognition and rewards for outstanding performance;
o
Promoting opportunities for exchanges with other Save the Children in Indonesia programs;
o
Documentation of performance that is less than satisfactory, with appropriate performance improvement workplans
As a member of the Extended Senior Management Team, contribute to:
·
Leadership of the Signature Program – implementation
·
The overall management of Indonesia Country Office
·
The development of an organizational culture
that reflects our dual mandate (humanitarian and development) values;
promotes accountability and high performance; encourages a team culture
of learning, creativity and innovation; and enables our staff to
deliver outstanding results for children
·
Provide feedback on issues of cross-cutting
importance to Save the Children in Indonesia including CO financial
management, communications, advocacy, and human resources.
·
Help establish, maintain, and improve active
and regular working relationships with: host government authorities,
donors, partner agencies including major institutional donors, and local
and international NGOs.
·
Ensure the Signature Program - Implementation
complies with all Save the Children Management Operating Standards and
Standard Operating Procedures.
·
Share good practices and lessons learned from
All Program Implementation in the Signature Program - Implementation
with other programs and operations staff.
Qualifications:
·
Recommended
a minimum of seven years of management experience in a contractor,
corporate, or NGO environment, including significant field
implementation experience
·
An
understanding of child protection and care issues in Indonesia and
experience in direct working with children, families and communities are
preferred. Management experience in West
Java and/or similar areas is preferred
·
Bachelor’s or Masters degree in Social Work or other relevant advanced degree preferred
·
Experience working with an international NGO or similar organization
·
Solid project management skills with a proven history of delivering results
·
Previous experience of managing and developing a team and the ability to lead, motivate and develop others
·
Substantial experience and knowledge of effective financial and budgetary control
·
Ability to analyze information, evaluate options and to think and plan strategically
·
Excellent interpersonal, communication and presentation skills
·
Fluency in written and spoken Indonesian, strong English written and spoken skills
·
Ability and willingness to be stationed in Bandung, West Java with frequent travel to field locations.
·
Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
SCI Values Practice
1.
To carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
2.
To carry out the duties in accordance with SCI Health and Safety policies and procedures.
Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>.
Closing date for application is up to 11 December 2013
(Only short-listed candidates will be notified)
Save
the Children encourages qualified candidates to apply regardless of
religion, race, gender, sexual orientation or disability
All
recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse
