Save
the Children is an international non-profit organization that focuses
on the fulfillment of children’s right. Save the Children was first
established in May 1919 in the U.K. and to date has
28 Save the Children Offices and operations in more than 120 countries
worldwide. In 1976, Save the Children signed an MoU with the Ministry of
Social Affairs of the Republic of Indonesia, followed then by the
operations of Save the Children throughout Indonesia.
Currently, Save the Children work in 11 provinces with a variety of
program areas, such as: Education, Health and Sanitation, Livelihood,
Child Protection also Disaster Risk Reduction.
Now, we are looking for a position of:
West Java MANAGER (code:WJM), based in Bandung, 1 position
The
Manager for West Java will lead all activities of Save the Children in
the West Java province. We currently have six projects in health, child
protection, youth livelihoods, and education based out of our office in
Bandung.
Project implementation duties will include ensuring all program
activities are implemented according to plan and at a high-level of
quality; all reporting and planning is completed in a timely manner and
at a high-quality; all communications are completed
in a timely and accurate manner; we coordinate well with key external
stakeholders; all child safeguarding controls are enforced; and
financial and administrative management adheres to Save the Children and
donors policies, regulations, and good practices.
S/he will also represent Save the Children in West Java and support
program development and emergency preparedness and response. S/he will
also actively participate on the Extended Senior Management Team (ESMT)
and systematically share knowledge from/with
the all projects within Save the Children in Indonesia. The position
will require travel to field locations and support for hosting donor
visits.
Report to : Sr. Manager, Program Implementation
RESPONSIBILITIES:
Oversight and Management of Program Implementation and Quality
· Responsible
for overall coordination of the West Java Program Implementation and
working closely with Child Protection/Family-Based Care Senior Manager,
Education Advisor, Senior Manager Health and Nutrition, and Monitoring
and Evaluation Specialist for delivery of high quality programming in
line with the objectives of Programs Implementation annual plans.
· Lead
the development and maintenance of relationships with key local
stakeholders including the district and provincial government education,
planning
(Bappeda), and health offices; key private sector stakeholders; as well
as elected officials and other NGOs.
· Ensure
information exchange with key local government officials and public
school principals/teachers to maximize their participation in the
delivery
of project activities in West Java.
· Supervise
the process of developing program annual plans and reports in close
collaboration with the Senior Manager Program Implementation.
· Ensure
adherence to good programming guidelines including implementation of
international good practices in early and education components.Support
Project
Managers in implementing program refer to the quality framework and
standard including monitoring and evaluation, and ensuring synergy among
different projects and integration of different sectors.
· Identify and communicate to senior management in Jakarta any problems in implementation
· Work
with the program development and quality function to identify new
program ideas and assist in developing new concept papers and proposals
· Assess the capacity of and strengthen in an integrated way any local NGO partners.
· Coordinate external technical assistance visits from SC Jakarta-based and international staff as well as donor
Financial Management
· Develop
together with West Java project managers, the Senior Manager Program
Implementation, Grant and Sub Grant Unit, and the finance unit annual
Programs
budgets and monthly projections.
· Ensure the effective and efficient use of Program resources.
· Regularly
monitor budget versus actual expenditures and proactively propose any
modifications to expenditure plans and projections.
· Ensure the application of appropriate controls for Programs resources including accurate tracking of all expenditures.
· Coordinate with the Finance unit to produce accurate and timely financial reports.
Administration, IT, Safety and Security and Government Relations
· Represent the organization to the government
partners as appropriate to maintain good relationship with government
partners
· Ensure that efficient, cost effective information technology systems are in place and in compliance with SCI MOS.
· Ensure human resources policies are implemented and are in place.
· Work with Safety and Security Focal Person to
ensure that security policies and procedures are understood and strictly
adhered to throughout the programme and that briefing, communication,
transport
and other systems are developed and provided in support of the
maintenance of good security for all staff and visitors.
Facilities Management
· Oversee
the overall maintenance of the office premises, facilities assets and
equipment (physical work environment) and ensure that these are secure
and efficiently utilized
· Ensure compliance with health and safety regulations
· Ensure that internal and external communications systems function effectively and efficiently
· Provide logistical support to guests, visitors including partner organisations involved in SC activities
Logistic
· Ensure that all procurement is done in an
appropriate, timely and transparent manner as per Save the Children
International Policies and procedures and internal audit requirements.
· Coordinate the deployment of the Bandung field
office fleet and ensure compliance with maintenance schedules and the
Save the Children vehicle and driver policy and guidance.
· Ensure efficient travel management of all personnel and visitors.
Emergency Response Management
· Work
with the Humanitarian Manager to strengthen the Indonesia CO
organizational readiness to respond to emergencies in West Java in line
with global
SCI emergency policies. This includes ensuring optimal Programs staff
participation the Indonesia Emergency Response Team and that these staff
members receive proper training.
· Coordinate the response to any prioritized emergency in West Java.
Staff Management, Mentorship, and Development – Program Implementation
·
Develop for the Senior
Country Management approval the organizational chart for West Java
operations. This will include close consultation with the Child
Protection/Family Based Care Senior
Manager, the Education Advisor, and the Senior Manager Health and
Nutrition.
· Ensure appropriate staffing within the West Java team including that staff members have appropriate qualifications.
· Manage the West Java team; define expectations, provide leadership and technical support as needed, and evaluate
direct reports regularly.
· Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate
professional development opportunities for staff.
· Manage the performance of all direct reporting staff by:
o Effective use of the Performance Management System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
o Coaching, mentoring and other developmental opportunities;
o Recognition and rewards for outstanding performance;
o Promote opportunities for exchanges with other Save the Children in Indonesia programs;
o Documentation of performance that is less than satisfactory, with appropriate performance improvement workplans
As a member of the Extended Senior Management Team, contribute to:
· Leadership of Bandung Field Office
· The overall management of Indonesia Country Office
· The
development of an organizational culture that reflects our dual mandate
(humanitarian and development) values; promotes accountability and high
performance; encourages a team culture of learning, creativity and
innovation; and enables our staff to deliver outstanding results for
children
· Provide
feedback on issues of cross-cutting importance to Save the Children in
Indonesia including CO financial management, communications, advocacy,
and human resources.
· Help
establish, maintain, and improve active and regular working
relationships with: host government authorities, donors, partner
agencies including
major institutional donors, and local and international NGOs.
· Ensure
Bandung Field Office complies with all Save the Children Management
Operating Standards and Standard Operating Procedures.
· Share good practices and lessons learned from All Program Implementation in West Java with other programs and operations staff.
QUALIFICATION
· Recommended
a minimum of seven years of management experience in a contractor,
corporate, or NGO environment, including significant field
implementation
experience
· An understanding of children’s issues in
Indonesia. This could include deep knowledge in child protection,
health and nutrition, education and youth empowerment/livelihoods.
· Management experience in West Java and/or similar areas is preferred
· Bachelor’s or Masters degree in Social or other relevant advanced degree preferred
· Experience working with an international NGO or similar organization
· Solid project management skills with a proven history of delivering results
· Previous experience of managing and developing a team and the ability to lead, motivate and develop others
· Substantial experience and knowledge of effective financial and budgetary control
· Ability to analyze information, evaluate options and to think and plan strategically
· Excellent interpersonal, communication and presentation skills
· Fluency in written and spoken Indonesian, strong English written and spoken skills
· Ability and willingness to stationed in Bandung, West Java with frequent travel to field locations.
· Commitment to and understanding of Save
the Children’s aims, values and principles including rights-based
approaches
SCI Values Practice
1. To carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
2. To carry out the duties in accordance with SCI Health and Safety policies and procedures.
Updated CV and application letter should be sent to
recruitment.indonesia@savethechildren.org
Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>.
Closing date for application is up to
31 December 2013
(Only short-listed candidates will be notified)
All recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse
