Tetra Tech ARD is currently accepting expressions of interest for the Regional Finance/Grants Administration Assistant (Gayo Lues, Aceh based) on our USAID Indonesia Forestry and Climate Support Project (USAID IFACS).
USAID
IFACS seeks to reduce the threats of deforestation and climate change,
and help the Government of Indonesia (GOI) conserve the country’s
tropical forests, wildlife, and ecosystem processes (including carbon
sequestration).
JOB SUMMARY:
Under
the day to day supervision of the Deputy Regional Manager and guidance
from Regional Finance/Grants Administration Officer – Tapaktuan, Aceh,
s/he will be responsible for supporting the financial and grants
matters.
MAIN RESPONSIBILITIES AND TASKS:
Finance:
- Maintain the USAID IFACS financial system for the regional office and report it monthly to Regional Finance/Grants Administration Officer – Tapaktuan, Aceh
- Responsible for the processing of all cash transaction and wire transfer payments
- Review the accuracy of invoice and payment request including the applicable of supporting document.
- Review the balance of previous invoice for regular monthly expense
- Review all billable expenses for allocable, allowable, reasonable as defined in project manual
- Reconcile the petty cash and bank transaction on monthly basis
- Enter and review the accuracy of all transaction into the accounting system with identify the proper account codes and expenditure type for each transaction
- Ensure all the voucher have proper approvals signature, backup documentation and send require financial documents including field expense report to Finance Officer – Jakarta
- Responsible in maintaining regional travel advance and ensuring all the regional staffs follow the travel advance policy
Grants:
- Coordinate with Regional Finance/Grants Administration Officer – Tapaktuan, Aceh for the administrative and financial of grants, including provision of capacity building/training for grantees in grants management
- Ensure grantees deliverables/milestones are submitted properly in a timely manner
- Coordinate with Regional Finance/Grants Administration Officer – Tapaktuan, Aceh for financial reports; review the grant financial reporting by monthly and quarterly basis and make sure the entire supporting document is properly documented
- Make sure grantees financial receipts are compliance with USAID IFACS
- Coordinate and conduct site visits to grantees to ensure their finance management compliance with USAID IFACS
- In coordination with Regional Finance/Grants Administration Officer – Tapaktuan, Aceh, to ensure all procurement executed by grantees is in compliance with USAID regulation
- In coordination with Regional Finance/Grants Administration Officer – Tapaktuan, Aceh, to ensure the grantees update their inventory list and feed her/him with the procurement within the month for monthly PPR purposes
QUALIFICATIONS (MINIMUM REQUIREMENTS):
- University degree in relevant subject matter such as Finance, Economics or Accounting (relevant experience may substitute for the degrees mentioned).
- Minimum of 2 years’ experience in an equivalent position.
- Experience in processing payments related to tax, service, rental, etc.
- Experience working in a similar position for an NGO or an international organization
- Experience with accounting software such as QuickBooks is preferred
- Native fluency in spoken and written Indonesian.
- Professional competency in spoken and written English.
- Must have the ability to work effectively in a fast-paced, stressful environment.
- Must be flexible, willing to perform other duties and work irregular hours.
- Able to communicate fluently and effectively.
- Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
- Must be capable of working both individually and as part of a team.
- Must also be able to create a supportive working relationship among all project teams.
- Ability to engage in activities occurring in multiple field sites with multiple stakeholders across Indonesia.
- Willingness to travel extensively in Aceh area.
Please submit your recent CV and Cover Letter as of 30 November 2013 (the latest) with subject Regional Finance/Grants Administration Assistant (Gayo Lues, Aceh based) to: recruitment@ifacs.or.id
Tetra Tech ARD is an equal opportunity employer.
