THE ASEAN SECRETARIAT
INVITES ASEAN NATIONALS
TO APPLY FOR THE POSITION OF
SENIOR OFFICER
SOCIAL WELFARE, WOMEN, LABOR &
MIGRANT WORKERS (SWWLMW) DIVISION
Background:
The Association of Southeast Asian Nations (ASEAN) Secretariat is the
nerve centre of ASEAN, a regional inter-governmental organisation
founded in 1967, to promote peace and stability, sustained economic
growth, shared prosperity and social progress. It comprises the ten
countries of Southeast Asia.
The entry into force of the ASEAN Charter on 15 December 2008 had
provided new impetus to ASEAN’s integration efforts by establishing a
legal and institutional framework required to achieve the ASEAN
Community by 2015. This includes the newly approved organisational
structure of the ASEAN Secretariat that is aligned to the requirements
of the Charter and the three Blueprints of the ASEAN Political-Security
Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN
Socio-Cultural Community (ASCC). The ASEAN Secretariat is therefore well
positioned to provide the necessary functions required to effectively
support the community building process under the Charter and the
Blueprints.
Currently ASEC is looking for qualified and suitable candidate to
fill the position of Senior Officer, who will work under the Social
Welfare, Women, Labor & Migrant Workers Division, Socio-Cultural
Cooperation Directorate, ASEAN Socio-Cultural Department. This Division
is responsible to manage ASEAN cooperation in labor and migrant workers,
women’s advancement and gender quality, social welfare and development,
rural development and poverty eradication, and civil service matters.
Duties and Responsibilities:
1. Coordinate the operational activities of the Division in the area of
Labor and migrant workers, women’s advancement and gender equality,
social welfare and development, rural development and poverty
eradication, as well as civil service matters
• Coordinate and provide support with regard to the implementation
& monitoring of the strategic plans/programmes/work plans, project
& activities in three (3) sectoral areas.
• Provide supervision and coaching to subordinates to ensure timely
and quality of work and their professional development.
• Provide substantive feedback and consult with the Head of Division
on matters for betterment of the sectoral work.
• Prepare information, materials and publications for public
dissemination through the ASEAN Website and other means in consultation
with Public Outreach and Civil Society Division and other relevant ASEAN
Secretariat’s
- Provide policy and technical inputs and recommendations • Provide inputs to other Divisions of the ASEAN Secretariat, particularly on the up-to-date information on the ASEAN cooperation in social development and cross-sectoral issues under purview, with the Head of the Division informed of the essential developments. • Coordinate the updates of progress against sectoral work plans (and similar documents) including the ASCC Blueprint, and provide reporting inputs to the Strategic Planning and Coordination Division where necessary. • Coordinate with other ASEAN bodies (through ASEC’s desk officers) on cross-sectoral issues, to follow-up work relevant to other bodies and to update relevant decisions. • Negotiate and initiate collaborative activities with other relevant organizations.
- Coordinate and provide the required support for the development, implementation and evaluation of programmes and/or projects in support of the ASCC, particularly in the areas under the Division’s purview • Contribute to the development and finalization of the strategic plans/ programmes/proposals by ensuring result-orientation and quality of design, which require the position holder to develop project concepts/ideas. • Appraise, plan and execute the activities of the strategic plans/ programmes/work plan in respective areas under purview. • Liaise with the project consultants or implementing agency for project coordination and implementation. • Coordinate the update of status of project funds from donors according to planned/estimated costing of activities, and the status of the Project Financial Report.
- Service the relevant bodies of the ASEAN Socio Cultural Community (ASCC) • Represent the ASEAN Secretariat and serve as resource person at Meetings of relevant ASEAN sectoral bodies as well as meetings of other organizations under purview (become a speaker, facilitator or moderator of the workshop). • Support and contribute to the ASEAN bodies with respect to their Meetings by ensuring the development and production of documentation and written materials related to the Meeting, such as Agenda, Information Papers, Concept Papers, and other communication materials, as well as prepare meeting reports of the Ministerial/Senior-Official Meetings and workshops as requested. • Provide support for the attendance of ASEAN Secretary-General/Deputy Secretary-General at Meetings/Events organized by ASEAN, other international organizations, or Dialogue Partners, which include: writing of talking points or speeches that cover/carry some policy recommendations or regional responses to issues raised. • Coordinate the follow-up actions to decisions and agreements made at ASEAN Meetings. • Coordinate with the ASEAN bodies (through ASEC’s Desk Officers) on cross-sectoral issues, to follow-up work relevant to other bodies and to update relevant decisions.
Requirements:
- Postgraduate degree in Social Sciences, Economics, or an appropriate specialist discipline related to the areas of work of this Division.
- Extensive supervisory experience, within management position with a minimum five (5) years high-level experience in a recognized specialized field.
- High-level technical skills and knowledge in area of responsibility.
- Demonstrated skills in problem solving, planning and the development of policies and procedures.
- Demonstrated ability to coach and motivate staff, and work effectively with people at all levels of the organization.
- Demonstrated ability to plan and organise multi tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Demonstrated sound oral communication, presentation and writing skills.
- Demonstrated ability to develop and maintain sound working relationships with stakeholders and interpersonal skills, including experience in cross-cultural environment and international setting.
- Demonstrated commitment to collaborative work practices.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
- Proven ability for accuracy under pressure and adherence to deadlines.
- Excellent command of English, written and spoken.
- Healthy condition for frequent travels for work.
General qualifications:
Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.
Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.
Remuneration and Benefits:
Successful candidate will be offered the post with a probation period of
six months and monthly salary starting from USD 2,900. There are other
applicable benefits which include housing, medical, education of
dependent children, and gratuity. Upon completion of the probationary
period, the candidate will be confirmed for up to three-year contract,
inclusive of the six-month probationary period, in the first instance.
How to apply:
How to apply:
Send your application to asean.hr@asean.org
highlighting your suitability and potential contribution to the
position together with a detailed CV, including a recent passport-sized
photograph, certified true copies of educational certificates obtained
and completed Employment Application Form, which can be downloaded at www.asean.org.Please indicate on the subject heading: Application for Senior Officer for SWWLMW Division.
Application papers should reach the ASEAN Secretariat by 31 October 2013.
Incomplete applications will not be considered.
The Selection Committee’s decision is final and only short-listed candidates will be notified.
