VACANCY : Manager of Finance and Administration
Reporting to : Director of Finance and Administration
The
Indonesian International Education Foundation (“IIEF”) is an Indonesian
not-for-profit organization specializing in scholarship management and
international education through the administration of international
language tests and national professional certifications, and the
management of numerous programs sponsored by various major international
donor and funding organizations. IIEF (http://www.iief.or.id) is a
local partner organization of the Institute of International Education
(“IIE”), one of the world’s largest and most experienced international
education and professional exchange organizations, based in New York
(http://www.iie.org) .
Position SummaryThe Manager of
Finance and Administration will provide overall financial and
administrative oversight under the supervision of the Director of
Finance and Administration. He/she will ensure all financial
transactions are in accordance with IIEF and sponsor policies and
procedures and Indonesian GAAP. Areas of program responsibility include,
but are not limited to, accounting, budgeting, financial analysis and
reporting, cash-flow management, financial deliverables tracking,
payroll, asset management, procurements, , and basic HR-related issues.
The position will require intense communication with various
stakeholders, including the partner offices in the US (primarily New
York and Washington, DC).
He/She will have the following specific responsibilities:
He/She will have the following specific responsibilities:
Accounting and Finance:
- Monitor finance and accounting functions in accordance with Indonesian GAAP, IIEF financial policies and procedures, donor requirements, partner requirements, and all other applicable laws, rules and guidelines - including budgeting; asset management; cash flow management; payroll; tax issues; variance and accounts analysis.
- Manage the preparation and maintenance of a variety of financial records and reports, including those related to the general ledger, accounts payable, accounts receivable, inventories, fixed assets; ensures the purchasing of materials, supplies and equipment are conducted in accordance with all applicable policies and procedures.
- Prepare Monthly/Quarterly/Midyear reports and Annual Financial Statements, as well as financial reports to donors and stakeholders.
- Ensure the adequate application of internal controls.
- Oversee staff in the performance of all month-end closing activities including general ledger closing, balance sheet reconciliations and organization’s overhead cost allocation.
- Ensure that all documents and processes for Account Receivables are fulfilled and well-recorded based on set schedules, including invoicing, AR journals, AR reconciliations, reports, etc.
- Prepare and present annual financial statements and other reports and documents for audits.
Administration:
- Manage office administration, operations and logistics matters in line with organizational requirements and all other applicable laws, rules and guidelines.
- Ensure procurement and administration policies and procedures are adhered to and compatible with donor criteria and all other applicable laws, rules and guidelines.
- Maintain registration requirements at all times in accordance with applicable laws.
Human Resources:
Manage benefits and compensation packages. Monitor timekeeping to
ensure timesheets are recorded in a timely manner and in compliance with
IIEF and sponsor policies and procedures, and all other applicable
laws, rules and guidelines.
Requirements:
- Minimum of an advanced degree in accounting orfinance. A professional accounting qualification (such as CPA) preferred.
- Strong financial management skills; ideally in both the commercial and not-for-profit sectors in a mid-level management role with at least 7 years of progressive financial management experience in a medium to large organization dealing with commercial corporations and multiple donors.
- Proven expertise in practical financial accounting and grant management, including financial planning, monitoring of grant compliance, and the management and establishment of internal controls.
- Solid familiarity and experience with not-for-profit fund accounting, including knowledge of rules and regulations governing the compliance/regulatory management of grants. Familiarity with US government rules and regulations and working knowledge of OMB Circulars.
- Demonstrated understanding of Generally Accepted Accounting Principles, financial reporting, general ledger accounting systems, budget variance analysis and administration is required.
- Knowledge of SUN System accounting system is a plus.
- Effective verbal and written communication, analytical, organizational and prioritization skills.
- Self-starter with initiative is required.
- Proven ability to successfully communicate project purposes, goals and objectives and initiate and maintain positive relationships with IIEF staff, program staff, partner staff and donor agencies is required.
- Must have excellent fluency in English, both oral and written.
Send your resume to: recruitment@iief.or.id by 12 July 2013 at the latest stating the position applied. (No inquiries).
