Interested candidates are invited to submit their applications to apujiastuti@kinerja.or.id not later than July 28, 2013 indicating the reference subject. All candidates are requested to specify their availability date in the application letter. Please note that only short-listed candidates will be contacted.
Duration of Project: to February 28, 2015
Position: Administrative Assistant
Duty Station: Jayapura, Papua
General Description of Position:
This position will provide administrative support to the project on a day-to-day basis.
Duties and Responsibilities:
• In coordination with the Provincial Coordinators designs, sets-up, and monitors incoming and outgoing mails, faxes, phone calls, and other correspondences. The system will be designed to be able to capture, store, and retrieve these type of information in a timely manner;
• Provides a cordial and responsive written and verbal communication service to both external and internal KINERJA clients for program and administrative matters;
• Ensures that appropriate letter-heads, logos, and stationary types are used for different level of correspondence. Understanding RTI and USAID trademark requirements are essential for this work;
• Prepares letter in both Indonesia and English for different level clients in an effective and efficient manner;
• Assists designated senior level advisors in their daily correspondences and administrative duties;
• Effectively coordinates other work assignments with relevant administrative staff;
• Assists in preparing and recording minutes for meetings;
• Assists in preparing travel arrangement (flight/lodging) for all staff during their plan to visit provincial/districts;
• Signs goods receipt notices for goods received by the project from vendors; inspects quantity and quality of goods received;
• Responsible for petty cash management in Jakarta office; prepares petty cash vouchers for approval before making payments; compiles required petty cash ledgers and reports
Reporting
This position will report to the Papua Program Manager.
Key Qualifications
• Minimum S-1 or bachelor degree with at least 3 year work experience
• Computer skill in Microsoft Office : MS Word, Excel, Power Point
• Excellent communication skills in Bahasa Indonesia and English
• Good time and work management
• Independent, able to take initiative
• Experience in office administration.
• Ability and willing to work independently and as a team member in Project and RTI Indonesia.
• Ability to appreciate international diversity and to establish effective working relationships with international clients.
